{"schemaVersion":"jobsearcher.job.v1","id":"bc3e75a74056322b4599cefd","url":"https://jobsearcher.com/jobs/bc3e75a74056322b4599cefd","canonicalUrl":"https://jobsearcher.com/jobs/bc3e75a74056322b4599cefd","title":"Program Coordinator","description":"Position Summary\r\nThe Program Coordinator role is a full-time position based in Vail, CO, reporting to the Director of Programs. This individual is passionate about the organization's mission in serving wounded military veterans and their families, and brings dedication and creativity to the responsibility for coordinating all administrative and logistical aspects of programming, events and community engagement. The ideal candidate is organized, pro-active, energetic, collaborative and has excellent verbal and written communication skills to thrive in a fast-paced and innovative environment, with people who are passionate about the mission and enjoy working together as a small team.\r\nEssential Duties/Responsibilities\r\nWorks closely with the Director of Programs to plan and execute all programs, maintaining gold-level standard of excellence.\r\nAbility to communicate effectively and interact with wounded military personnel and their family members before, during and after programs.\r\nCultivate collaborative working relationships with community partners, vendors and donors to ensure effective and efficient program delivery and attend other community events as assigned.\r\nServe as a representative of Vail Veterans Program in the Vail Valley and beyond through consistent, positive and professional interaction that uphold VVP's high quality and brand standards.\r\nOther duties as assigned.\r\nProgram Operations\r\nWork closely with the Director of Programs to coordinate, manage and execute logistics of all aspects of year-round programming and adhere to deadlines.\r\nEnsure program operations and activities adhere to internal policies.\r\nCreate, maintain and track all participant database files for program execution and to identify alumni participants and program needs.\r\nAssess the need for volunteers to enhance program/service delivery and identify volunteer assignments that provide meaningful work for volunteers.\r\nWork with team to develop creative marketing collateral for program events and activities.\r\nOversee the collection and maintenance of records consistent with the confidentiality/privacy policy of the organization.\r\nSupport all pre- and post-program communications, surveys, and statistics tracking.\r\nCommunications & Development Support\r\nAssist with maintaining marketing assets for the organization's website, annual report, newsletters, brochures, fliers, invitations, annual appeals, and other outreach materials.\r\nDevelop, track and support online and social media communications for the website, Facebook, Instagram, LinkedIn and X platforms.\r\nWork closely with Director of Programs to\r\nCommunicate program information to all participants in timely manner.\r\nProvide program and other data for grant proposals and reports.\r\nEnsure all donors, program, and event sponsors are properly acknowledged.\r\nSupport logistics, promotion and records of fundraising events as assigned.\r\nMaintain Vail Veterans Program fundraising database and donor tracking as assigned.\r\nFinancial Tracking\r\nSupport Director of Programs to track all program expenditures and adhere to program budgets, according to established accounting policies and procedures.\r\nAdhere to VVP policies and work with vendors for timely invoice payment.\r\nAdministrative\r\nCoordinate office, event, and program supply orders and organization.\r\nResponsible for managing supplies inventory through monthly tracking: anticipating program needs; ordering and delivery tracking; and invoice payment.\r\nMaintain computer and manual filing systems.\r\nDeposit, file and appropriately input donations as needed.\r\nMaintain a clean and organized workspace.\r\nRun program related errands as needed.\r\nResponsible for creating all program packets and materials.\r\nOversight, tracking and reporting on all program waiver needs.\r\nQualifications\r\nMust be passionate about the mission and vision of Vail Veterans Program and establishing lasting relationships with participants, volunteers, donors, vendors and Board members.\r\nRequires excellent oral, written, and interpersonal communications skills.\r\nPrefer experience with a non-profit work environment, programs/ special events coordination, and marketing and/or communications.\r\nMust have ability to deliver high-quality results to all stakeholders.\r\nExperience using Microsoft Office, Adobe, MailChimp, SmugMug, Docusign, Constant Contact/ other email marketing service and Adobe Suite, WordPress, and Bloomerang or other web-based content management system.\r\nExperience using Instagram, Facebook, LinkedIn, X and other social media platforms in a professional setting.\r\nSelf-motivated, energetic, and able to thrive in a fast-paced, deadline driven environment.\r\nWork Environment\r\nVail Veterans Program is a small office environment where everyone pitches in where needed. The right candidate will be willing to wear a variety of hats and perform miscellaneous job-related duties as assigned.\r\nMust conduct self in professional manner at all times.\r\nOccasional outside travel.\r\nEvening and weekend work hours are required during all programs and events, including some holidays.\r\nMay be required to lift boxes and other objects of various weights up to 30 pounds.\r\nThe majority of work is performed inside but will require some outside work as necessary to facilitate programs and fundraising events.\r\nCompensation and Benefits\r\nSalary based on experience.\r\nThis position is eligible for reasonable unlimited PTO taken in one-week increments and with prior written approval from the Executive Director. Time off may not occur during programs.\r\nJ-18808-Ljbffr","company":"Fortiuscap","rawCompany":"fortiuscap","city":"Vail","state":"CO","isRemote":false,"isActive":false,"createdAt":"2026-08-29T12:37:27.818Z","occupations":[{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"923140","title":"Administration of Veterans' Affairs","slug":"administration-of-veterans-affairs"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"813990","title":"Other Similar Organizations (except Business, Professional, Labor, and Political Organizations)","slug":"other-similar-organizations-except-business-professional-labor-and-political-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator","description":"Position Summary\r\nThe Program Coordinator role is a full-time position based in Vail, CO, reporting to the Director of Programs. This individual is passionate about the organization's mission in serving wounded military veterans and their families, and brings dedication and creativity to the responsibility for coordinating all administrative and logistical aspects of programming, events and community engagement. The ideal candidate is organized, pro-active, energetic, collaborative and has excellent verbal and written communication skills to thrive in a fast-paced and innovative environment, with people who are passionate about the mission and enjoy working together as a small team.\r\nEssential Duties/Responsibilities\r\nWorks closely with the Director of Programs to plan and execute all programs, maintaining gold-level standard of excellence.\r\nAbility to communicate effectively and interact with wounded military personnel and their family members before, during and after programs.\r\nCultivate collaborative working relationships with community partners, vendors and donors to ensure effective and efficient program delivery and attend other community events as assigned.\r\nServe as a representative of Vail Veterans Program in the Vail Valley and beyond through consistent, positive and professional interaction that uphold VVP's high quality and brand standards.\r\nOther duties as assigned.\r\nProgram Operations\r\nWork closely with the Director of Programs to coordinate, manage and execute logistics of all aspects of year-round programming and adhere to deadlines.\r\nEnsure program operations and activities adhere to internal policies.\r\nCreate, maintain and track all participant database files for program execution and to identify alumni participants and program needs.\r\nAssess the need for volunteers to enhance program/service delivery and identify volunteer assignments that provide meaningful work for volunteers.\r\nWork with team to develop creative marketing collateral for program events and activities.\r\nOversee the collection and maintenance of records consistent with the confidentiality/privacy policy of the organization.\r\nSupport all pre- and post-program communications, surveys, and statistics tracking.\r\nCommunications & Development Support\r\nAssist with maintaining marketing assets for the organization's website, annual report, newsletters, brochures, fliers, invitations, annual appeals, and other outreach materials.\r\nDevelop, track and support online and social media communications for the website, Facebook, Instagram, LinkedIn and X platforms.\r\nWork closely with Director of Programs to\r\nCommunicate program information to all participants in timely manner.\r\nProvide program and other data for grant proposals and reports.\r\nEnsure all donors, program, and event sponsors are properly acknowledged.\r\nSupport logistics, promotion and records of fundraising events as assigned.\r\nMaintain Vail Veterans Program fundraising database and donor tracking as assigned.\r\nFinancial Tracking\r\nSupport Director of Programs to track all program expenditures and adhere to program budgets, according to established accounting policies and procedures.\r\nAdhere to VVP policies and work with vendors for timely invoice payment.\r\nAdministrative\r\nCoordinate office, event, and program supply orders and organization.\r\nResponsible for managing supplies inventory through monthly tracking: anticipating program needs; ordering and delivery tracking; and invoice payment.\r\nMaintain computer and manual filing systems.\r\nDeposit, file and appropriately input donations as needed.\r\nMaintain a clean and organized workspace.\r\nRun program related errands as needed.\r\nResponsible for creating all program packets and materials.\r\nOversight, tracking and reporting on all program waiver needs.\r\nQualifications\r\nMust be passionate about the mission and vision of Vail Veterans Program and establishing lasting relationships with participants, volunteers, donors, vendors and Board members.\r\nRequires excellent oral, written, and interpersonal communications skills.\r\nPrefer experience with a non-profit work environment, programs/ special events coordination, and marketing and/or communications.\r\nMust have ability to deliver high-quality results to all stakeholders.\r\nExperience using Microsoft Office, Adobe, MailChimp, SmugMug, Docusign, Constant Contact/ other email marketing service and Adobe Suite, WordPress, and Bloomerang or other web-based content management system.\r\nExperience using Instagram, Facebook, LinkedIn, X and other social media platforms in a professional setting.\r\nSelf-motivated, energetic, and able to thrive in a fast-paced, deadline driven environment.\r\nWork Environment\r\nVail Veterans Program is a small office environment where everyone pitches in where needed. The right candidate will be willing to wear a variety of hats and perform miscellaneous job-related duties as assigned.\r\nMust conduct self in professional manner at all times.\r\nOccasional outside travel.\r\nEvening and weekend work hours are required during all programs and events, including some holidays.\r\nMay be required to lift boxes and other objects of various weights up to 30 pounds.\r\nThe majority of work is performed inside but will require some outside work as necessary to facilitate programs and fundraising events.\r\nCompensation and Benefits\r\nSalary based on experience.\r\nThis position is eligible for reasonable unlimited PTO taken in one-week increments and with prior written approval from the Executive Director. Time off may not occur during programs.\r\nJ-18808-Ljbffr","datePosted":"2026-08-29T12:37:27.818Z","dateModified":"2026-08-29T12:37:27.818Z","hiringOrganization":{"@type":"Organization","name":"Fortiuscap","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vail","addressRegion":"CO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bc3e75a74056322b4599cefd"},"url":"https://jobsearcher.com/jobs/bc3e75a74056322b4599cefd"}}