{"schemaVersion":"jobsearcher.job.v1","id":"bbea3d9bb0cfd8ddd29d89ed","url":"https://jobsearcher.com/jobs/bbea3d9bb0cfd8ddd29d89ed","canonicalUrl":"https://jobsearcher.com/jobs/bbea3d9bb0cfd8ddd29d89ed","title":"Administrative Assistant, Client Services","description":"Overview:\nA Brief Overview\nProvides concierge service and administrative support to clients. Offers a high level of client service to internal and external clients. Maintains Resolution Center appearance and provides base-level case support.\nResponsibilities:\nProvides professional concierge-level client services (client and neutral check-in, room assignments, front desk logistics and responsibilities). Moderates virtual and hybrid hearings, answers phones, and routes inquiries.\nCoordinates hybrid hearings (logging conference rooms, Panelists, and clients into online sessions); supports Panelists with technology needs, assistance, and trouble-shooting throughout the day; and coordinates with IT for tech support and logistics.\nPerforms administrative tasks (case management support, filings, etc.), prepares and distributes mail, completes data entry, maintains document retention, and assists on other projects designated by the manager.\nCoordinates food/beverage service (cafes, snacks, beverages, and coffee), restocking, cleaning, and lunch buffet set-up and breakdown.\nMaintains facilities, including liaising with building management and security; partners with manager to address facilities issues, repairs, etc.\nAssists Senior AACS and AMFA to address safety plans and evacuation procedures.\nQualifications:\nHigh School Required\n2-3 years of working in an administrative, clerical, or operations role. Preferred\n2-3 years of working in legal and client service role. Preferred\n2-3 years of working with Information Technology, audio, video, and video conferencing. Preferred\nComputer literate and proficient in all software programs required for the position. (Required proficiency)\nAbility to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)\nVerbal and written communication skills. (Required proficiency)\nAbility to troubleshoot technical issues while working with remote IT support. (Preferred proficiency)\nAbility to operate virtual media software, connecting to Zoom sessions, and connecting audio calls to video calls. (Preferred proficiency)\nPrior experience with multimedia support (e.g. Zoom, HDMI connection to display, Creston). (Plus proficiency)\nAbility to proactively verify and test existing A/V equipment. (Plus proficiency)\nOur people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.","company":"Jams8bb366a","rawCompany":"jams8bb366a","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:29:42.326Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant, Client Services","description":"Overview:\nA Brief Overview\nProvides concierge service and administrative support to clients. Offers a high level of client service to internal and external clients. Maintains Resolution Center appearance and provides base-level case support.\nResponsibilities:\nProvides professional concierge-level client services (client and neutral check-in, room assignments, front desk logistics and responsibilities). Moderates virtual and hybrid hearings, answers phones, and routes inquiries.\nCoordinates hybrid hearings (logging conference rooms, Panelists, and clients into online sessions); supports Panelists with technology needs, assistance, and trouble-shooting throughout the day; and coordinates with IT for tech support and logistics.\nPerforms administrative tasks (case management support, filings, etc.), prepares and distributes mail, completes data entry, maintains document retention, and assists on other projects designated by the manager.\nCoordinates food/beverage service (cafes, snacks, beverages, and coffee), restocking, cleaning, and lunch buffet set-up and breakdown.\nMaintains facilities, including liaising with building management and security; partners with manager to address facilities issues, repairs, etc.\nAssists Senior AACS and AMFA to address safety plans and evacuation procedures.\nQualifications:\nHigh School Required\n2-3 years of working in an administrative, clerical, or operations role. Preferred\n2-3 years of working in legal and client service role. Preferred\n2-3 years of working with Information Technology, audio, video, and video conferencing. Preferred\nComputer literate and proficient in all software programs required for the position. (Required proficiency)\nAbility to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)\nVerbal and written communication skills. (Required proficiency)\nAbility to troubleshoot technical issues while working with remote IT support. (Preferred proficiency)\nAbility to operate virtual media software, connecting to Zoom sessions, and connecting audio calls to video calls. (Preferred proficiency)\nPrior experience with multimedia support (e.g. Zoom, HDMI connection to display, Creston). (Plus proficiency)\nAbility to proactively verify and test existing A/V equipment. (Plus proficiency)\nOur people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.","datePosted":"2026-04-12T20:29:42.326Z","dateModified":"2026-04-12T20:29:42.326Z","hiringOrganization":{"@type":"Organization","name":"Jams8bb366a","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bbea3d9bb0cfd8ddd29d89ed"},"url":"https://jobsearcher.com/jobs/bbea3d9bb0cfd8ddd29d89ed"}}