{"schemaVersion":"jobsearcher.job.v1","id":"bb51a5cdbaaf4fae0e01ddd6","url":"https://jobsearcher.com/jobs/bb51a5cdbaaf4fae0e01ddd6","canonicalUrl":"https://jobsearcher.com/jobs/bb51a5cdbaaf4fae0e01ddd6","title":"Document & Notarization Associate","description":"About the companyGlobalfy is an all-in-one platform to simplify doing business in the US: open, manage, and expand to the American market from anywhere.We are a company that grew more than 500% in the last few years. Our business is #BORNTOBEGLOBAL, and there are plenty of opportunities for you to grow and develop your career with us. Our team members are part of a successful story and they make a difference in the world.Apply for this incredible opportunity to become a #Globalfire!Why work at GlobalfyAt Globalfy, we embrace diversity and celebrate the unique cultures and backgrounds of our global team. Here, you'll find an inclusive and dynamic work environment, with opportunities to learn, grow, and thrive with more than 60 talented colleagues from eight different countries.We offer a thoughtful benefits package designed to support each team member’s well-being and professional journey, while creating a workplace where everyone feels valued, heard, and empowered to contribute.Our clients rely on us for effective, high-quality solutions that help them confidently expand their businesses to the US. Our services include:• Business Formation• Bookkeeping Services• Tax Services• Virtual AddressWho we are looking forCurious minds and hands-on problem solvers who aren’t afraid to think differently and help drive meaningful results!About the positionWe are looking for a proactive and detail-oriented professional to support our document management, client correspondence, and notarization processes. This is an excellent opportunity for someone eager to learn, grow, and contribute to operational efficiency while building a strong foundation in administrative and document-based workflows.Your main responsibilitiesReceive, review, scan, and upload client correspondence, ensuring accurate organization and timely processingManage virtual address services, including activations, cancellations, and mail handlingMaintain and update client records in CRM systems, ensuring data accuracy and proper tracking of interactionsSupport notarization processes, including document preparation, scheduling, and coordinationReview documents for completeness and identify missing or inconsistent informationCoordinate shipping requests and handle incoming/outgoing documentationCollaborate with internal teams (Customer Service, Business Filing, Tax) to ensure smooth workflowsAssist with client agreements and provide general administrative support as neededMinimum knowledge, skills & abilities requiredAdvanced English proficiency, Fluency in Spanish or Portuguese is highly preferredHigh school diploma required; a degree in Business Administration or related field is a plusPrevious experience in administrative, customer service, or document management roles preferredFamiliarity with CRM tools (e.g., HubSpot) is a plusNotary Public certification is a plus (or willingness to obtain it with company support)Skills & CompetenciesStrong organizational and time-management skillsStrong sense of responsibility, ownership, and accountability, as this role involves handling sensitive client documents and correspondenceHigh attention to detail and accuracyProactive mindset with the ability to learn quicklyStrong communication and interpersonal skillsProblem-solving abilities with a focus on efficiencyAbility to manage tasks independently and ensure accuracy in all document-related processesHigh level of trustworthiness and attention to confidentialityYou’ll stand out if you…Have experience in global or fast-paced startup environments.What you’ll find hereA true builder’s environment, with autonomy and real ownership;Space to test ideas;A high-performing team and challenging, meaningful projects;The opportunity to grow with the company and leave your mark;ScheduleMon - Fri 9:00 am - 5:00 pm (East-time)Type of recruitmentOn-site (Orlando, FL)Our selection processWe want you to have a smooth and transparent experience throughout your journey with Globalfy.Here’s what you can expect from our selection process:• Screening• Interview with HR• Interview with the Hiring Manager• Live assessment• Reference verificationNote: The selection process may vary depending on the position and can include additional stages if necessary.We’re looking forward to your application!","company":"Globalfy","rawCompany":"globalfy","city":"Orlando","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-04-28T10:45:09.607Z","occupations":[{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"541120","title":"Offices of Notaries","slug":"offices-of-notaries"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document & Notarization Associate","description":"About the companyGlobalfy is an all-in-one platform to simplify doing business in the US: open, manage, and expand to the American market from anywhere.We are a company that grew more than 500% in the last few years. Our business is #BORNTOBEGLOBAL, and there are plenty of opportunities for you to grow and develop your career with us. Our team members are part of a successful story and they make a difference in the world.Apply for this incredible opportunity to become a #Globalfire!Why work at GlobalfyAt Globalfy, we embrace diversity and celebrate the unique cultures and backgrounds of our global team. Here, you'll find an inclusive and dynamic work environment, with opportunities to learn, grow, and thrive with more than 60 talented colleagues from eight different countries.We offer a thoughtful benefits package designed to support each team member’s well-being and professional journey, while creating a workplace where everyone feels valued, heard, and empowered to contribute.Our clients rely on us for effective, high-quality solutions that help them confidently expand their businesses to the US. Our services include:• Business Formation• Bookkeeping Services• Tax Services• Virtual AddressWho we are looking forCurious minds and hands-on problem solvers who aren’t afraid to think differently and help drive meaningful results!About the positionWe are looking for a proactive and detail-oriented professional to support our document management, client correspondence, and notarization processes. This is an excellent opportunity for someone eager to learn, grow, and contribute to operational efficiency while building a strong foundation in administrative and document-based workflows.Your main responsibilitiesReceive, review, scan, and upload client correspondence, ensuring accurate organization and timely processingManage virtual address services, including activations, cancellations, and mail handlingMaintain and update client records in CRM systems, ensuring data accuracy and proper tracking of interactionsSupport notarization processes, including document preparation, scheduling, and coordinationReview documents for completeness and identify missing or inconsistent informationCoordinate shipping requests and handle incoming/outgoing documentationCollaborate with internal teams (Customer Service, Business Filing, Tax) to ensure smooth workflowsAssist with client agreements and provide general administrative support as neededMinimum knowledge, skills & abilities requiredAdvanced English proficiency, Fluency in Spanish or Portuguese is highly preferredHigh school diploma required; a degree in Business Administration or related field is a plusPrevious experience in administrative, customer service, or document management roles preferredFamiliarity with CRM tools (e.g., HubSpot) is a plusNotary Public certification is a plus (or willingness to obtain it with company support)Skills & CompetenciesStrong organizational and time-management skillsStrong sense of responsibility, ownership, and accountability, as this role involves handling sensitive client documents and correspondenceHigh attention to detail and accuracyProactive mindset with the ability to learn quicklyStrong communication and interpersonal skillsProblem-solving abilities with a focus on efficiencyAbility to manage tasks independently and ensure accuracy in all document-related processesHigh level of trustworthiness and attention to confidentialityYou’ll stand out if you…Have experience in global or fast-paced startup environments.What you’ll find hereA true builder’s environment, with autonomy and real ownership;Space to test ideas;A high-performing team and challenging, meaningful projects;The opportunity to grow with the company and leave your mark;ScheduleMon - Fri 9:00 am - 5:00 pm (East-time)Type of recruitmentOn-site (Orlando, FL)Our selection processWe want you to have a smooth and transparent experience throughout your journey with Globalfy.Here’s what you can expect from our selection process:• Screening• Interview with HR• Interview with the Hiring Manager• Live assessment• Reference verificationNote: The selection process may vary depending on the position and can include additional stages if necessary.We’re looking forward to your application!","datePosted":"2026-04-28T10:45:09.607Z","dateModified":"2026-04-28T10:45:09.607Z","hiringOrganization":{"@type":"Organization","name":"Globalfy","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Orlando","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bb51a5cdbaaf4fae0e01ddd6"},"url":"https://jobsearcher.com/jobs/bb51a5cdbaaf4fae0e01ddd6"}}