{"schemaVersion":"jobsearcher.job.v1","id":"bab0c22ccad1df5385e770a6","url":"https://jobsearcher.com/jobs/bab0c22ccad1df5385e770a6","canonicalUrl":"https://jobsearcher.com/jobs/bab0c22ccad1df5385e770a6","title":"Executive Assistant","description":"Executive Assistant – Mesa Quantum Systems\nLocation: Boulder, CO\nPosition: Full-time\nAbout Mesa Quantum Systems\nMesa Quantum Systems is a pioneering venture-backed startup specializing in chip-scale atomic clocks and quantum sensing technologies for positioning, navigation, and timing (PNT) applications. Based in Boulder, CO, we are dedicated to delivering innovative solutions that leverage quantum mechanics to revolutionize how industries operate. As we grow, we are looking for dynamic team members who are committed to pushing the boundaries of innovation in quantum technologies.\nWe are seeking a highly organized and reliable Executive Assistant & Office Coordinator to support the CEO and senior leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who is excited to work closely with leadership in a fast-paced startup environment to ensure the executive team is operating at their full capacity.\nThe ideal candidate is detail-oriented, proactive, and comfortable managing a mix of administrative, coordination, and office-related tasks with professionalism and discretion.\nKey Responsibilities\nExecutive Support\nManage the executive calendar, including scheduling meetings and coordinating availability\nHelp screen and prioritize emails, messages, and requests, responding independently when appropriate\nCoordinate travel arrangements including flights, lodging, ground transportation, and itineraries\nProvide light personal assistance to support the CEO’s overall efficiency\n\nOffice Coordination\nMaintain office schedules and shared calendars\nHelp manage inventory. and basic facilities needs\nCoordinate with vendors and service providers as needed\nGreet visitors and serve as a friendly first point of contact\n\nAdministrative & Coordination Support\nMaintain organized digital and physical filing systems\nAssist with expense tracking, reimbursements, and basic reporting\nSupport scheduling and logistics for team meetings and internal events\nHelp track follow-ups and action items from leadership meetings\n\nGeneral Support\nHandle ad hoc tasks, errands, and special requests as needed\nSupport small projects that require organization, follow-through, or coordination\nHandle sensitive information with discretion and professionalism\n\nWork Environment\nThis role is primarily office-based, Monday through Friday, with some flexibility required to support time-sensitive needs.\nWhy Join Us\nBe part of an innovative team driving the future of quantum technology.\nWork alongside visionary leaders and gain insights into shaping groundbreaking solutions.\nCompetitive salary, comprehensive benefits, and opportunities for professional growth in a dynamic startup environment.\nRequirements\nHigh school diploma or equivalent required; Associate’s or Bachelor’s degree preferred\n1–3 years of experience in an administrative, assistant, or coordination role\nStrong organizational skills and attention to detail\nClear written and verbal communication skills\nComfort with Google Workspace or Microsoft Office\nProfessional, dependable, and service-oriented mindset\nReliable transportation for occasional errands\nA proactive problem-solver who is adaptable and can thrive in an agile, fast-paced environment.\nPreferred\nPrior experience supporting an executive or manager\nFamiliarity with scheduling tools, expense systems, or travel booking platforms\nAbility to work independently and anticipate need\nCore Competencies\nStrong time management and organization\nAbility to collaborate effectively with various stakeholders\nPrompt and responsive communication\nAbility to prioritize and adapt in a changing environment\nDiscretion and trustworthiness\nProactive, positive attitude\nWillingness to learn and grow\nBenefits\nCompetitive salary for an early-career role\nHealth, dental, and vision insurance\nPaid time off and holidays\nHands-on mentorship and exposure to executive operations\nClear opportunities for growth and increased responsibility over time\nSupportive, collaborative work environment","company":"Mesa Quantum Systems","rawCompany":"mesa quantum systems","city":"Boulder","state":"CO","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:54:01.556Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541713","title":"Research and Development in Nanotechnology","slug":"research-and-development-in-nanotechnology"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Executive Assistant – Mesa Quantum Systems\nLocation: Boulder, CO\nPosition: Full-time\nAbout Mesa Quantum Systems\nMesa Quantum Systems is a pioneering venture-backed startup specializing in chip-scale atomic clocks and quantum sensing technologies for positioning, navigation, and timing (PNT) applications. Based in Boulder, CO, we are dedicated to delivering innovative solutions that leverage quantum mechanics to revolutionize how industries operate. As we grow, we are looking for dynamic team members who are committed to pushing the boundaries of innovation in quantum technologies.\nWe are seeking a highly organized and reliable Executive Assistant & Office Coordinator to support the CEO and senior leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who is excited to work closely with leadership in a fast-paced startup environment to ensure the executive team is operating at their full capacity.\nThe ideal candidate is detail-oriented, proactive, and comfortable managing a mix of administrative, coordination, and office-related tasks with professionalism and discretion.\nKey Responsibilities\nExecutive Support\nManage the executive calendar, including scheduling meetings and coordinating availability\nHelp screen and prioritize emails, messages, and requests, responding independently when appropriate\nCoordinate travel arrangements including flights, lodging, ground transportation, and itineraries\nProvide light personal assistance to support the CEO’s overall efficiency\n\nOffice Coordination\nMaintain office schedules and shared calendars\nHelp manage inventory. and basic facilities needs\nCoordinate with vendors and service providers as needed\nGreet visitors and serve as a friendly first point of contact\n\nAdministrative & Coordination Support\nMaintain organized digital and physical filing systems\nAssist with expense tracking, reimbursements, and basic reporting\nSupport scheduling and logistics for team meetings and internal events\nHelp track follow-ups and action items from leadership meetings\n\nGeneral Support\nHandle ad hoc tasks, errands, and special requests as needed\nSupport small projects that require organization, follow-through, or coordination\nHandle sensitive information with discretion and professionalism\n\nWork Environment\nThis role is primarily office-based, Monday through Friday, with some flexibility required to support time-sensitive needs.\nWhy Join Us\nBe part of an innovative team driving the future of quantum technology.\nWork alongside visionary leaders and gain insights into shaping groundbreaking solutions.\nCompetitive salary, comprehensive benefits, and opportunities for professional growth in a dynamic startup environment.\nRequirements\nHigh school diploma or equivalent required; Associate’s or Bachelor’s degree preferred\n1–3 years of experience in an administrative, assistant, or coordination role\nStrong organizational skills and attention to detail\nClear written and verbal communication skills\nComfort with Google Workspace or Microsoft Office\nProfessional, dependable, and service-oriented mindset\nReliable transportation for occasional errands\nA proactive problem-solver who is adaptable and can thrive in an agile, fast-paced environment.\nPreferred\nPrior experience supporting an executive or manager\nFamiliarity with scheduling tools, expense systems, or travel booking platforms\nAbility to work independently and anticipate need\nCore Competencies\nStrong time management and organization\nAbility to collaborate effectively with various stakeholders\nPrompt and responsive communication\nAbility to prioritize and adapt in a changing environment\nDiscretion and trustworthiness\nProactive, positive attitude\nWillingness to learn and grow\nBenefits\nCompetitive salary for an early-career role\nHealth, dental, and vision insurance\nPaid time off and holidays\nHands-on mentorship and exposure to executive operations\nClear opportunities for growth and increased responsibility over time\nSupportive, collaborative work environment","datePosted":"2026-04-14T10:54:01.556Z","dateModified":"2026-04-14T10:54:01.556Z","hiringOrganization":{"@type":"Organization","name":"Mesa Quantum Systems","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Boulder","addressRegion":"CO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bab0c22ccad1df5385e770a6"},"url":"https://jobsearcher.com/jobs/bab0c22ccad1df5385e770a6"}}