{"schemaVersion":"jobsearcher.job.v1","id":"ba9a938c9bf3b6ee1b3fd605","url":"https://jobsearcher.com/jobs/ba9a938c9bf3b6ee1b3fd605","canonicalUrl":"https://jobsearcher.com/jobs/ba9a938c9bf3b6ee1b3fd605","title":"Admin Assistant","description":"JOB TITLE: Full-Time Administrative Assistant\nDEPARTMENT: Administrative Dept.\nREPORTS TO: Office Manager\nSCHEDULE: Monday – Friday 8:00 am to 5:00 pm\nBASIC PURPOSE/SCOPE\nPerforms complex and confidential administrative-related functions to ensure department/office operations flow smoothly. Types correspondence, reports, and participates in one or more administrative functions such as assisting the Office Manager, HR, and Operations with budgeting, payroll, and developing complex spreadsheets that track reports. Provides guidance, direction, and information to employees and supervisors on specific administrative issues that may arise. Should be customer service driven, have a friendly, hospitable manner, and excellent phone etiquette\nPRINCIPAL ACCOUNTABILITIES\nAdministrative\nAnswer telephones and forward messages to appropriate personnel.\nMaintain current and terminated employee files.\nReceive contract bid requests.\nMaintain Key Control Log and Master Key Box.\nReceive and distribute all incoming mail and give it to Office Manager\nProvide customer service to walk-in personnel.\nAccept and assist potential employees with the application process.\nCreate and prepare requested reports for analysis by the President, Vice President, and other executives when needed.\nRecord and distribute Staff Meeting Minutes to appropriate personnel when needed.\nPrepare and distribute payroll checks and Direct Deposit slips.\nOther administrative tasks as assigned.\nTimekeeping\nReview daily reports for budget overages and forward daily reports to appropriate personnel when needed.\nReview employee overtime and forward overtime reports to appropriate personnel when needed.\nEnsure employees are clocked in and out appropriately.\nOther timekeeping tasks as assigned.\nPayroll prep\nContracts\n\nCreate new contract documentation (ie, Startup form, customer satisfaction log, scope of work log) when needed.\nInput new contracts into the timekeeping system and assign a job PIN when needed.\nEnsure budgets are set with the number of employees when needed.\nSet up and maintain no-show alerts in the timekeeping system for all contracts when needed.\nInput new contract information and periodic schedule into the database when needed.\nConduct monthly customer satisfaction calls and surveys.\nReceive customer complaints and forward to appropriate manager for resolution.\nConduct follow-up calls with customers on complaints for satisfaction of resolution.\nCompile, review, and email monthly reports for billing purposes when needed.\nOrder supplies for contracts\nReceive supply orders and make sure they are recorded properly in the warehouse.\nOther contract tasks as assigned.\nQUALIFICATIONS\nHigh School Diploma or GED supplemented with coursework in typing, business machine, and personal computer operations, and three to five years of administrative experience.\nProficient in MS Office, Word, and Excel, and a thorough understanding of computers and the use of internet browsers.\nKnowledge of business machine operations. Must possess excellent business writing, editing, and proofreading skills.\nMust possess the ability to communicate both orally and in writing.","company":"Rock Solid Janitorial","rawCompany":"rock solid janitorial","city":"Hampton","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-07-15T03:52:46.596Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admin Assistant","description":"JOB TITLE: Full-Time Administrative Assistant\nDEPARTMENT: Administrative Dept.\nREPORTS TO: Office Manager\nSCHEDULE: Monday – Friday 8:00 am to 5:00 pm\nBASIC PURPOSE/SCOPE\nPerforms complex and confidential administrative-related functions to ensure department/office operations flow smoothly. Types correspondence, reports, and participates in one or more administrative functions such as assisting the Office Manager, HR, and Operations with budgeting, payroll, and developing complex spreadsheets that track reports. Provides guidance, direction, and information to employees and supervisors on specific administrative issues that may arise. Should be customer service driven, have a friendly, hospitable manner, and excellent phone etiquette\nPRINCIPAL ACCOUNTABILITIES\nAdministrative\nAnswer telephones and forward messages to appropriate personnel.\nMaintain current and terminated employee files.\nReceive contract bid requests.\nMaintain Key Control Log and Master Key Box.\nReceive and distribute all incoming mail and give it to Office Manager\nProvide customer service to walk-in personnel.\nAccept and assist potential employees with the application process.\nCreate and prepare requested reports for analysis by the President, Vice President, and other executives when needed.\nRecord and distribute Staff Meeting Minutes to appropriate personnel when needed.\nPrepare and distribute payroll checks and Direct Deposit slips.\nOther administrative tasks as assigned.\nTimekeeping\nReview daily reports for budget overages and forward daily reports to appropriate personnel when needed.\nReview employee overtime and forward overtime reports to appropriate personnel when needed.\nEnsure employees are clocked in and out appropriately.\nOther timekeeping tasks as assigned.\nPayroll prep\nContracts\n\nCreate new contract documentation (ie, Startup form, customer satisfaction log, scope of work log) when needed.\nInput new contracts into the timekeeping system and assign a job PIN when needed.\nEnsure budgets are set with the number of employees when needed.\nSet up and maintain no-show alerts in the timekeeping system for all contracts when needed.\nInput new contract information and periodic schedule into the database when needed.\nConduct monthly customer satisfaction calls and surveys.\nReceive customer complaints and forward to appropriate manager for resolution.\nConduct follow-up calls with customers on complaints for satisfaction of resolution.\nCompile, review, and email monthly reports for billing purposes when needed.\nOrder supplies for contracts\nReceive supply orders and make sure they are recorded properly in the warehouse.\nOther contract tasks as assigned.\nQUALIFICATIONS\nHigh School Diploma or GED supplemented with coursework in typing, business machine, and personal computer operations, and three to five years of administrative experience.\nProficient in MS Office, Word, and Excel, and a thorough understanding of computers and the use of internet browsers.\nKnowledge of business machine operations. Must possess excellent business writing, editing, and proofreading skills.\nMust possess the ability to communicate both orally and in writing.","datePosted":"2026-07-15T03:52:46.596Z","dateModified":"2026-07-15T03:52:46.596Z","hiringOrganization":{"@type":"Organization","name":"Rock Solid Janitorial","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hampton","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ba9a938c9bf3b6ee1b3fd605"},"url":"https://jobsearcher.com/jobs/ba9a938c9bf3b6ee1b3fd605"}}