{"schemaVersion":"jobsearcher.job.v1","id":"ba889c3a3bdfd7fd13409ec4","url":"https://jobsearcher.com/jobs/ba889c3a3bdfd7fd13409ec4","canonicalUrl":"https://jobsearcher.com/jobs/ba889c3a3bdfd7fd13409ec4","title":"Senior Program Coordinator","description":"Job description\n\n*Position: Senior Program Coordinator*\n\n*Location: 765 Commonwealth Ave, Boston, MA 02215*\n*Work Arrangement: 100% On-Site*\n*Duration: 3+ Month Contract with Potential Extension*\n*Schedule: Monday–Friday | 40 Hours per Week*\n\n*Position Overview*\n\nWe are seeking a highly organized and detail-oriented Senior Program Coordinator to provide comprehensive administrative and operational support to faculty members within a law school environment. The Senior Program Coordinator will support faculty teaching, research, scholarship, administrative responsibilities, and external professional activities while ensuring the smooth and efficient operation of day-to-day academic activities.The ideal candidate will have strong organizational, communication, scheduling, document management, and event coordination skills, along with the ability to manage multiple priorities in a fast-paced academic environment.\n\n*Key Responsibilities*\n\n* Provide high-level administrative and organizational support to assigned faculty members.\n* Support faculty activities related to teaching, research, scholarship, and professional engagements.\n* Manage faculty calendars, appointments, meetings, and scheduling requirements.\n* Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics.\n* Prepare and process travel reimbursements and expense documentation in accordance with institutional policies.\n* Support semester start and end activities, ensuring faculty and course-related administrative needs are completed accurately and on time.\n* Create, update, and maintain Blackboard course websites, including uploading and organizing course materials as needed.\n* Assist with printing, organizing, and distributing exams while maintaining confidentiality and accuracy.\n* Draft, format, edit, and proofread basic correspondence, reports, presentations, and other faculty documents.\n* Create and maintain spreadsheets, surveys, tracking documents, and administrative records.\n* Assist with planning and coordinating academic events, workshops, symposia, lectures, and other programs.\n* Coordinate logistics for guest speakers, including scheduling, communication, travel arrangements, accommodations, and event-day support.\n* Assist with meeting preparation, including scheduling, agendas, materials, room arrangements, and follow-up.\n* Maintain organized electronic and physical files and records.\n* Handle confidential faculty, student, academic, and administrative information with professionalism and discretion.\n* Monitor deadlines and follow up on outstanding administrative tasks to ensure timely completion.\n* Provide administrative support for special projects and other duties as assigned.\n* Collaborate effectively with faculty, staff, students, speakers, vendors, and other internal and external stakeholders.\n\n*Required Qualifications*\n\n* Bachelor’s degree preferred, or equivalent combination of education and relevant administrative experience.\n* 3+ years of administrative, program coordination, academic administration, or related professional experience preferred.\n* Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.\n* Excellent written and verbal communication skills.\n* Strong attention to detail and accuracy.\n* Demonstrated experience with calendar management, scheduling, document preparation, and administrative coordination.\n* Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.\n* Ability to create, edit, format, and proofread professional documents and correspondence.\n* Comfortable working with web-based platforms and course management systems, including Blackboard or similar systems.\n* Ability to coordinate events, workshops, meetings, and guest speaker engagements.\n* Strong customer service and interpersonal skills.\n* Ability to work independently while also collaborating effectively with faculty and administrative teams.\n* Ability to handle confidential information with discretion and professionalism.\n\n*Preferred Qualifications*\n\n* Previous experience working in a college, university, law school, or other academic environment.\n* Experience supporting faculty, academic departments, or professional programs.\n* Experience with Blackboard or other Learning Management Systems (LMS).\n* Experience coordinating faculty or executive travel and expense reimbursements.\n* Experience supporting semester start/end processes, course administration, and examination logistics.\n* Experience coordinating academic conferences, workshops, symposia, lectures, or guest speakers.\n\nExperience\n\n3+ years of administrative or program coordination experience\n\nFaculty or academic administrative support\n\nCalendar and scheduling management\n\nTravel arrangements and expense/reimbursement processing\n\nSemester start/end support\n\nBlackboard or other LMS/course website management\n\nExam preparation, printing, and distribution\n\nEvent planning and coordination\n\nGuest speaker coordination\n\nDocument creation, editing, and proofreading\n\nMicrosoft Office, especially Word, Excel, Outlook, and PowerPoint\n\nManaging multiple priorities and confidential information\n\nNIT01\n\nPay: $25.00 - $32.00 per hour\n\nApplication Question(s):\n* How many years of administrative or program coordination experience do you have, and can you describe your most relevant experience?\n* Have you supported faculty, professors, academic departments, or university/law school programs? If yes, please explain.\n* Do you have experience managing calendars, scheduling meetings, and coordinating multiple appointments or commitments?\n* Have you managed travel arrangements and travel expense reimbursements? Please describe your experience.\n* Do you have experience with Blackboard or another Learning Management System (LMS)? What specific tasks did you perform?\n* Have you supported semester start/end activities, including course setup, course website maintenance, or exam preparation/printing?\n* Do you have experience coordinating workshops, symposia, conferences, lectures, or other academic/professional events?\n* Have you coordinated guest speakers, including scheduling, communication, travel, accommodations, or event logistics?\n* How comfortable are you creating, editing, formatting, and proofreading correspondence, reports, spreadsheets, surveys, and other professional documents?\n* Which Microsoft Office applications do you use regularly? Please rate your proficiency with Word, Excel, Outlook, and PowerPoint.\n* This position requires handling multiple faculty requests and deadlines simultaneously. Can you give an example of how you prioritize competing tasks?\n* Have you handled confidential or sensitive information in an academic, legal, healthcare, or professional environment?\n\nExperience:\n* administrative or program coordination: 3 years (Required)\n* Faculty or academic administrative support: 1 year (Required)\n* Event planning and coordination: 1 year (Preferred)\n\nWork Location: In person","company":"Resourcelogisticsinc","rawCompany":"resourcelogisticsinc","city":"East Boston","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-08-25T12:43:36.406Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Senior Program Coordinator","description":"Job description\n\n*Position: Senior Program Coordinator*\n\n*Location: 765 Commonwealth Ave, Boston, MA 02215*\n*Work Arrangement: 100% On-Site*\n*Duration: 3+ Month Contract with Potential Extension*\n*Schedule: Monday–Friday | 40 Hours per Week*\n\n*Position Overview*\n\nWe are seeking a highly organized and detail-oriented Senior Program Coordinator to provide comprehensive administrative and operational support to faculty members within a law school environment. The Senior Program Coordinator will support faculty teaching, research, scholarship, administrative responsibilities, and external professional activities while ensuring the smooth and efficient operation of day-to-day academic activities.The ideal candidate will have strong organizational, communication, scheduling, document management, and event coordination skills, along with the ability to manage multiple priorities in a fast-paced academic environment.\n\n*Key Responsibilities*\n\n* Provide high-level administrative and organizational support to assigned faculty members.\n* Support faculty activities related to teaching, research, scholarship, and professional engagements.\n* Manage faculty calendars, appointments, meetings, and scheduling requirements.\n* Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics.\n* Prepare and process travel reimbursements and expense documentation in accordance with institutional policies.\n* Support semester start and end activities, ensuring faculty and course-related administrative needs are completed accurately and on time.\n* Create, update, and maintain Blackboard course websites, including uploading and organizing course materials as needed.\n* Assist with printing, organizing, and distributing exams while maintaining confidentiality and accuracy.\n* Draft, format, edit, and proofread basic correspondence, reports, presentations, and other faculty documents.\n* Create and maintain spreadsheets, surveys, tracking documents, and administrative records.\n* Assist with planning and coordinating academic events, workshops, symposia, lectures, and other programs.\n* Coordinate logistics for guest speakers, including scheduling, communication, travel arrangements, accommodations, and event-day support.\n* Assist with meeting preparation, including scheduling, agendas, materials, room arrangements, and follow-up.\n* Maintain organized electronic and physical files and records.\n* Handle confidential faculty, student, academic, and administrative information with professionalism and discretion.\n* Monitor deadlines and follow up on outstanding administrative tasks to ensure timely completion.\n* Provide administrative support for special projects and other duties as assigned.\n* Collaborate effectively with faculty, staff, students, speakers, vendors, and other internal and external stakeholders.\n\n*Required Qualifications*\n\n* Bachelor’s degree preferred, or equivalent combination of education and relevant administrative experience.\n* 3+ years of administrative, program coordination, academic administration, or related professional experience preferred.\n* Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.\n* Excellent written and verbal communication skills.\n* Strong attention to detail and accuracy.\n* Demonstrated experience with calendar management, scheduling, document preparation, and administrative coordination.\n* Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.\n* Ability to create, edit, format, and proofread professional documents and correspondence.\n* Comfortable working with web-based platforms and course management systems, including Blackboard or similar systems.\n* Ability to coordinate events, workshops, meetings, and guest speaker engagements.\n* Strong customer service and interpersonal skills.\n* Ability to work independently while also collaborating effectively with faculty and administrative teams.\n* Ability to handle confidential information with discretion and professionalism.\n\n*Preferred Qualifications*\n\n* Previous experience working in a college, university, law school, or other academic environment.\n* Experience supporting faculty, academic departments, or professional programs.\n* Experience with Blackboard or other Learning Management Systems (LMS).\n* Experience coordinating faculty or executive travel and expense reimbursements.\n* Experience supporting semester start/end processes, course administration, and examination logistics.\n* Experience coordinating academic conferences, workshops, symposia, lectures, or guest speakers.\n\nExperience\n\n3+ years of administrative or program coordination experience\n\nFaculty or academic administrative support\n\nCalendar and scheduling management\n\nTravel arrangements and expense/reimbursement processing\n\nSemester start/end support\n\nBlackboard or other LMS/course website management\n\nExam preparation, printing, and distribution\n\nEvent planning and coordination\n\nGuest speaker coordination\n\nDocument creation, editing, and proofreading\n\nMicrosoft Office, especially Word, Excel, Outlook, and PowerPoint\n\nManaging multiple priorities and confidential information\n\nNIT01\n\nPay: $25.00 - $32.00 per hour\n\nApplication Question(s):\n* How many years of administrative or program coordination experience do you have, and can you describe your most relevant experience?\n* Have you supported faculty, professors, academic departments, or university/law school programs? If yes, please explain.\n* Do you have experience managing calendars, scheduling meetings, and coordinating multiple appointments or commitments?\n* Have you managed travel arrangements and travel expense reimbursements? Please describe your experience.\n* Do you have experience with Blackboard or another Learning Management System (LMS)? What specific tasks did you perform?\n* Have you supported semester start/end activities, including course setup, course website maintenance, or exam preparation/printing?\n* Do you have experience coordinating workshops, symposia, conferences, lectures, or other academic/professional events?\n* Have you coordinated guest speakers, including scheduling, communication, travel, accommodations, or event logistics?\n* How comfortable are you creating, editing, formatting, and proofreading correspondence, reports, spreadsheets, surveys, and other professional documents?\n* Which Microsoft Office applications do you use regularly? Please rate your proficiency with Word, Excel, Outlook, and PowerPoint.\n* This position requires handling multiple faculty requests and deadlines simultaneously. Can you give an example of how you prioritize competing tasks?\n* Have you handled confidential or sensitive information in an academic, legal, healthcare, or professional environment?\n\nExperience:\n* administrative or program coordination: 3 years (Required)\n* Faculty or academic administrative support: 1 year (Required)\n* Event planning and coordination: 1 year (Preferred)\n\nWork Location: In person","datePosted":"2026-08-25T12:43:36.406Z","dateModified":"2026-08-25T12:43:36.406Z","hiringOrganization":{"@type":"Organization","name":"Resourcelogisticsinc","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"East Boston","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ba889c3a3bdfd7fd13409ec4"},"url":"https://jobsearcher.com/jobs/ba889c3a3bdfd7fd13409ec4"}}