{"schemaVersion":"jobsearcher.job.v1","id":"ba81e650d2860fbcce1b3a64","url":"https://jobsearcher.com/jobs/ba81e650d2860fbcce1b3a64","canonicalUrl":"https://jobsearcher.com/jobs/ba81e650d2860fbcce1b3a64","title":"Academic Program Administrator","description":"Position Summary:\n\nThe Department of Chemistry is seeking a collaborative, detail-oriented Academic Program Administrator to manage day-to-day faculty affairs and serve as a key operational link across the academic life cycle. Reporting directly to the Senior Administrator for Chemistry and collaborating closely with the Dean’s Office, you will manage end-to-end faculty administrative processes, acting as a departmental subject matter expert on recruitment, onboarding, reappointments, promotion and tenure (P&T), and faculty offboarding. In this role, you will bridge departmental priorities with institutional requirements, ensuring seamless execution, strict policy compliance, and a highly organized administrative foundation for our faculty.\n\nSpecial Instructions to Applicants:\n\nAll interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid formatting issues.\n\nIdeal Candidate Statement:\n\nThe ideal candidate is an agile, proactive administrative professional and collaborative partner who thrives at the intersection of higher education policy and faculty support. You bring proven experience navigating academic personnel workflows, specifically promotion and tenure (P&T), faculty recruitment, and appointments, and excel at coordinating closely with cross-functional leadership, including the Dean’s Office and central academic personnel teams.\n\nGuided by the Senior Department Administrator, you anticipate departmental deadlines and communicate with high levels of diplomacy, discretion, and accuracy. Whether assembling intricate promotion dossiers according to school and university standards or executing a multi-step onboarding plan for a new faculty member, you balance operational rigor with a service-oriented approach that strengthens the Department of Chemistry’s academic community.\n\nWorkplace Location:\n\nThis is an on-site position, Monday through Friday, during normal business hours, with the potential for one remote workday. Per Rice policy 440 , work arrangements may be subject to change.\n\nHiring Range: $56,560-$63,000 annually\n\n*Exempt (salaried) positions under FLSA are not eligible for overtime.\n\nMinimum Requirements:\n\nBachelor's degree\n\nIn lieu of the education requirement, additional related experience beyond what is required may be substituted on an equivalent year-for-year basis.\n\nTwo or more (2+) years of related experience\n\nIn lieu of the experience requirement, additional related education beyond what is required may be substituted on an equivalent year-for-year basis.\n\nSkills:\n\nAbility to learn new strategies\n\nStrong written and verbal communication skills\n\nData analysis skills\n\nAbility to work well under pressure and manage multiple projects simultaneously\n\nStrong organizational and time management skills\n\nKnowledge of the Microsoft Office Suite\n\nAbility to work independently and as part of a team to meet deadlines and schedules\n\nAttention to detail\n\nAbility to develop program partnerships and funding sources\n\nBasic knowledge of budget management and financial planning\n\nEssential Functions:\n\nAdministers the day-to-day operations and administrative processes related to faculty affairs under the guidance of the Senior Department Administrator.\n\nDevelops and delivers ad hoc reports as assigned to support business needs.\n\nCoordinates faculty recruitment, appointments, onboarding, reappointments, promotion and tenure, and offboarding processes.\n\nServes as a departmental resource on faculty-related policies, procedures, and deadlines and helps ensure compliance with university and school requirements.\n\nPrepares, organizes, and maintains faculty records, appointment materials, promotion and tenure dossiers, and other required documentation.\n\nCoordinates with faculty, department leadership, the Dean's Office, and central university offices to support faculty personnel processes.\n\nMonitors deadlines and manages multiple faculty-related processes to ensure materials and actions are completed accurately and on time.\n\nProvides administrative support to faculty and department leadership and responds to questions related to faculty affairs and academic personnel processes.\n\nAssists with the development and improvement of departmental processes, procedures, and documentation related to faculty affairs.\n\nMaintains confidential information and handles sensitive faculty matters with discretion and professionalism.\n\nPerforms all other duties as assigned.\n\nRice University HR | Benefits: https://knowledgecafe.rice.edu/benefits\nRice Mission and Values : Mission and Values | Rice University\n\nRice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.\n\nIf you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.","company":"Rice Engineering","rawCompany":"rice engineering","city":"Houston","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-09-14T09:17:26.020Z","occupations":[{"code":"11-9033.00","title":"Education Administrators, Postsecondary","slug":"education-administrators-postsecondary"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Academic Program Administrator","description":"Position Summary:\n\nThe Department of Chemistry is seeking a collaborative, detail-oriented Academic Program Administrator to manage day-to-day faculty affairs and serve as a key operational link across the academic life cycle. Reporting directly to the Senior Administrator for Chemistry and collaborating closely with the Dean’s Office, you will manage end-to-end faculty administrative processes, acting as a departmental subject matter expert on recruitment, onboarding, reappointments, promotion and tenure (P&T), and faculty offboarding. In this role, you will bridge departmental priorities with institutional requirements, ensuring seamless execution, strict policy compliance, and a highly organized administrative foundation for our faculty.\n\nSpecial Instructions to Applicants:\n\nAll interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid formatting issues.\n\nIdeal Candidate Statement:\n\nThe ideal candidate is an agile, proactive administrative professional and collaborative partner who thrives at the intersection of higher education policy and faculty support. You bring proven experience navigating academic personnel workflows, specifically promotion and tenure (P&T), faculty recruitment, and appointments, and excel at coordinating closely with cross-functional leadership, including the Dean’s Office and central academic personnel teams.\n\nGuided by the Senior Department Administrator, you anticipate departmental deadlines and communicate with high levels of diplomacy, discretion, and accuracy. Whether assembling intricate promotion dossiers according to school and university standards or executing a multi-step onboarding plan for a new faculty member, you balance operational rigor with a service-oriented approach that strengthens the Department of Chemistry’s academic community.\n\nWorkplace Location:\n\nThis is an on-site position, Monday through Friday, during normal business hours, with the potential for one remote workday. Per Rice policy 440 , work arrangements may be subject to change.\n\nHiring Range: $56,560-$63,000 annually\n\n*Exempt (salaried) positions under FLSA are not eligible for overtime.\n\nMinimum Requirements:\n\nBachelor's degree\n\nIn lieu of the education requirement, additional related experience beyond what is required may be substituted on an equivalent year-for-year basis.\n\nTwo or more (2+) years of related experience\n\nIn lieu of the experience requirement, additional related education beyond what is required may be substituted on an equivalent year-for-year basis.\n\nSkills:\n\nAbility to learn new strategies\n\nStrong written and verbal communication skills\n\nData analysis skills\n\nAbility to work well under pressure and manage multiple projects simultaneously\n\nStrong organizational and time management skills\n\nKnowledge of the Microsoft Office Suite\n\nAbility to work independently and as part of a team to meet deadlines and schedules\n\nAttention to detail\n\nAbility to develop program partnerships and funding sources\n\nBasic knowledge of budget management and financial planning\n\nEssential Functions:\n\nAdministers the day-to-day operations and administrative processes related to faculty affairs under the guidance of the Senior Department Administrator.\n\nDevelops and delivers ad hoc reports as assigned to support business needs.\n\nCoordinates faculty recruitment, appointments, onboarding, reappointments, promotion and tenure, and offboarding processes.\n\nServes as a departmental resource on faculty-related policies, procedures, and deadlines and helps ensure compliance with university and school requirements.\n\nPrepares, organizes, and maintains faculty records, appointment materials, promotion and tenure dossiers, and other required documentation.\n\nCoordinates with faculty, department leadership, the Dean's Office, and central university offices to support faculty personnel processes.\n\nMonitors deadlines and manages multiple faculty-related processes to ensure materials and actions are completed accurately and on time.\n\nProvides administrative support to faculty and department leadership and responds to questions related to faculty affairs and academic personnel processes.\n\nAssists with the development and improvement of departmental processes, procedures, and documentation related to faculty affairs.\n\nMaintains confidential information and handles sensitive faculty matters with discretion and professionalism.\n\nPerforms all other duties as assigned.\n\nRice University HR | Benefits: https://knowledgecafe.rice.edu/benefits\nRice Mission and Values : Mission and Values | Rice University\n\nRice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.\n\nIf you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.","datePosted":"2026-09-14T09:17:26.020Z","dateModified":"2026-09-14T09:17:26.020Z","hiringOrganization":{"@type":"Organization","name":"Rice Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ba81e650d2860fbcce1b3a64"},"url":"https://jobsearcher.com/jobs/ba81e650d2860fbcce1b3a64"}}