{"schemaVersion":"jobsearcher.job.v1","id":"ba7bb7ceddfa60fe13a938ac","url":"https://jobsearcher.com/jobs/ba7bb7ceddfa60fe13a938ac","canonicalUrl":"https://jobsearcher.com/jobs/ba7bb7ceddfa60fe13a938ac","title":"Executive Assistant - Bilingual","description":"Summary:\r\nThis position is responsible for providing administrative support to senior executives, Human Resources and providing support of APS employees for all ADVICS Group companies. The position is responsible to provide ADVICS locations HR management with assistance and support in the onboarding of ADVICS Japan Expat.\r\nEssential Job Responsibilities and Duties\r\nProvide necessary support and coordination of needs for APS members assigned to ADVICS group companies through the following duties:\r\nCommunicate with ADSJP HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site.\r\nCoordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver's license application.\r\nPrimary contact between expats and ADSJP HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc.\r\nCollect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely.\r\nArrange check request for non-business-related expats expenses and submit to APS.\r\nAssist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with ADSJP HR.\r\nAssist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account.\r\nPoint of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries\r\nPrimary administrative support to the President of ADVICS North America.\r\nResponsible to provide relocation assistance to members relocating from Japan Head Office.\r\nPerform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for ADVICS members. Keep and maintain all the pool car records.\r\nOther Responsibilities and Duties\r\nResponsible for performing administrative support for ADVICS Japan\r\nTranslation of presentations, documents, etc. from Japanese to English and vice versa.\r\nAct as main contact for Japanese Business Society of Detroit, Japan America Society of Greater Cincinnati, TPC Golf Membership and other formal and informal societies of which the Company belongs. This will include newsletter distribution and event arrangement.\r\nWork related event planning for President and Human Resources Department.\r\nMaintain and support the HR/GA/Corporate planning administration of the company intranet homepage, shared documents, announcements, pictures, etc.\r\nMaintain employee files and records ensuring record retention guidelines are followed.\r\nUnderstands Human Resources policies and procedures.\r\nInvoice processing for Human Resources through Concur platform.\r\nWork Environment and Physical Demands\r\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\r\nThe work is performed in a typical office setting. The work is mostly sedentary.\r\nThe noise level in the work environment is usually moderate. Open office environment exists.\r\nThis position requires extensive verbal and written communication with others internal to the company and with external vendors and applicants.\r\nRequired to work additional hours as necessary.\r\nEquipment and Supporting Services\r\nBasic Equipment needed is Computer, Phone, Business Cards and Security Badge.\r\nAdditional Equipment needed is Company Credit Card.\r\nCell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps.\r\nQualifications\r\nEducation and Experience\r\nDesired qualifications: Degree in related field with 4 years of executive administrative experience.\r\nBilingual required (Japanese & English)\r\nMinimum qualifications: A minimum of 2 years' administrative or experience or an equivalent combination of education and experience.\r\nProficient in Microsoft Office products, Email, Internet, and other miscellaneous electronic devise and software products.\r\nAbility to manage multiple competing deadlines effectively and professionally - Maintain confidentiality of sensitive information.\r\nKnowledge and experience in immigration processes and procedures are desired.\r\nSpecial Skills\r\nAbility to speak Japanese Language including reading and writing at fluent level.\r\nAbility to perform complex and confidential administrative and secretarial duties for President, Executives and Managers in multiple departments.\r\nAbility to meet multiple deadlines effectively and professionally.\r\nSkill in organization large amounts of data, reports, presentations in an efficient and easily retrievable manner.\r\nSkill in effectively participating in teams made up of peers, subordinates and managers.\r\nSkill in communicating with others in different departments and to other people outside the organization verbally and through writing.\r\nAbility to use MS Office products, MS Project, MS Access, Email, Internet, Voicemail, and other miscellaneous electronic devices and software products.\r\nCertificates, Licensees, Registrations:\r\nNone\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Brooklyn","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-09-22T12:24:29.768Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"541990","title":"All Other Professional, Scientific, and Technical Services","slug":"all-other-professional-scientific-and-technical-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"928120","title":"International Affairs","slug":"international-affairs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant - Bilingual","description":"Summary:\r\nThis position is responsible for providing administrative support to senior executives, Human Resources and providing support of APS employees for all ADVICS Group companies. The position is responsible to provide ADVICS locations HR management with assistance and support in the onboarding of ADVICS Japan Expat.\r\nEssential Job Responsibilities and Duties\r\nProvide necessary support and coordination of needs for APS members assigned to ADVICS group companies through the following duties:\r\nCommunicate with ADSJP HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site.\r\nCoordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver's license application.\r\nPrimary contact between expats and ADSJP HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc.\r\nCollect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely.\r\nArrange check request for non-business-related expats expenses and submit to APS.\r\nAssist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with ADSJP HR.\r\nAssist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account.\r\nPoint of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries\r\nPrimary administrative support to the President of ADVICS North America.\r\nResponsible to provide relocation assistance to members relocating from Japan Head Office.\r\nPerform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for ADVICS members. Keep and maintain all the pool car records.\r\nOther Responsibilities and Duties\r\nResponsible for performing administrative support for ADVICS Japan\r\nTranslation of presentations, documents, etc. from Japanese to English and vice versa.\r\nAct as main contact for Japanese Business Society of Detroit, Japan America Society of Greater Cincinnati, TPC Golf Membership and other formal and informal societies of which the Company belongs. This will include newsletter distribution and event arrangement.\r\nWork related event planning for President and Human Resources Department.\r\nMaintain and support the HR/GA/Corporate planning administration of the company intranet homepage, shared documents, announcements, pictures, etc.\r\nMaintain employee files and records ensuring record retention guidelines are followed.\r\nUnderstands Human Resources policies and procedures.\r\nInvoice processing for Human Resources through Concur platform.\r\nWork Environment and Physical Demands\r\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\r\nThe work is performed in a typical office setting. The work is mostly sedentary.\r\nThe noise level in the work environment is usually moderate. Open office environment exists.\r\nThis position requires extensive verbal and written communication with others internal to the company and with external vendors and applicants.\r\nRequired to work additional hours as necessary.\r\nEquipment and Supporting Services\r\nBasic Equipment needed is Computer, Phone, Business Cards and Security Badge.\r\nAdditional Equipment needed is Company Credit Card.\r\nCell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps.\r\nQualifications\r\nEducation and Experience\r\nDesired qualifications: Degree in related field with 4 years of executive administrative experience.\r\nBilingual required (Japanese & English)\r\nMinimum qualifications: A minimum of 2 years' administrative or experience or an equivalent combination of education and experience.\r\nProficient in Microsoft Office products, Email, Internet, and other miscellaneous electronic devise and software products.\r\nAbility to manage multiple competing deadlines effectively and professionally - Maintain confidentiality of sensitive information.\r\nKnowledge and experience in immigration processes and procedures are desired.\r\nSpecial Skills\r\nAbility to speak Japanese Language including reading and writing at fluent level.\r\nAbility to perform complex and confidential administrative and secretarial duties for President, Executives and Managers in multiple departments.\r\nAbility to meet multiple deadlines effectively and professionally.\r\nSkill in organization large amounts of data, reports, presentations in an efficient and easily retrievable manner.\r\nSkill in effectively participating in teams made up of peers, subordinates and managers.\r\nSkill in communicating with others in different departments and to other people outside the organization verbally and through writing.\r\nAbility to use MS Office products, MS Project, MS Access, Email, Internet, Voicemail, and other miscellaneous electronic devices and software products.\r\nCertificates, Licensees, Registrations:\r\nNone\r\nJ-18808-Ljbffr","datePosted":"2026-09-22T12:24:29.768Z","dateModified":"2026-09-22T12:24:29.768Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Brooklyn","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ba7bb7ceddfa60fe13a938ac"},"url":"https://jobsearcher.com/jobs/ba7bb7ceddfa60fe13a938ac"}}