{"schemaVersion":"jobsearcher.job.v1","id":"ba4ce5c24c4f0eb4dd0fde7f","url":"https://jobsearcher.com/jobs/ba4ce5c24c4f0eb4dd0fde7f","canonicalUrl":"https://jobsearcher.com/jobs/ba4ce5c24c4f0eb4dd0fde7f","title":"Proposal Administrator","description":"Job Summary\nThe Proposal Administrator provides administrative and coordination support for the development of proposals, presentations, and related business development materials. This role assists in the preparation and progress of Proposals, Requests for Qualifications (RFQ), Requests for Proposals (RFP) and Requests for Information (RFI), under the direction of functional and operational management.\nThe position is responsible for organizing content, maintaining proposal documentation, supporting formatting and editing, and assisting with data entry and reporting. The Proposal Administrator works closely with the Proposal Delivery, Business Development, Marketing, and Operations teams to ensure materials are accurate, complete, and aligned with company branding and strategy.\nEssential Functions\nActively support the Company’s commitment to safety and its “Core Values”.\nRepresent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”.\nProvide administrative support to proposal development efforts, including RFIs, RFQs, and RFPs.\nAssist in preparing proposal outlines, schedules, and compliance matrices using established templates.\nCompile, organize, and format proposal documents and supporting materials including maintaining updated internal employee resume database.\nEdit and proofread documents for grammar, formatting, and consistency.\nMaintain files, records, and document repositories for proposal-related materials.\nSupport proposal review processes by collecting input, coordinating feedback, and updating documents.\nAssist with creation and formatting presentations and communication materials.\nAssist in the maintenance, updating and reference of data in CRM systems and other tracking tools.\nEnsure materials follow company branding standards and templates.\nAssist with coordination of meetings, schedules, and deadlines related to proposal activities.\nProvide general administrative and operational support to the team.\nPerform additional responsibilities, as required.\nQualifications\nAssociate’s or Bachelor’s degree in Marketing, Communications, Business, or a related field, or 2+ years of relevant administrative experience, preferably in the construction industry supporting contracts, marketing, communications, or other related support roles.\nStrong written and verbal communication skills.\nProficiency with technology including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and databases and web-based systems.\nStrong attention to detail and organizational skills.\nAbility to manage multiple tasks and meet deadlines.\nAbility to follow established processes, templates, and instructions.\nExperience with document formatting, editing, or data entry is a plus.\nExposure to CRM systems (e.g., Microsoft Dynamics) or design tools is a plus but not required.\nFollow us at Matrix Service Company (https://www.linkedin.com/search/results/all/?fetchDeterministicClustersOnly=true&heroEntityKey=urn%3Ali%3Aorganization%3A60049&keywords=matrix%20service%20company&origin=RICH_QUERY_SUGGESTION&position=0&searchId=4e017bbc-28e9-444c-989f-c413203754ac&sid=jQ(&spellCorrectionEnabled=false) to view all of our open positions and for the latest news about our operating companies and our teams.\nFull-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.\nAt Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.\n\nEEO/M/F/Disability/Vets\nWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.\nApplicants must be currently authorized to work in the United States on a full-time basis.\nEqual Opportunity Employer\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","company":"Matrixprojectservices","rawCompany":"matrixprojectservices","city":"Houston","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-07-27T13:40:14.770Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Proposal Administrator","description":"Job Summary\nThe Proposal Administrator provides administrative and coordination support for the development of proposals, presentations, and related business development materials. This role assists in the preparation and progress of Proposals, Requests for Qualifications (RFQ), Requests for Proposals (RFP) and Requests for Information (RFI), under the direction of functional and operational management.\nThe position is responsible for organizing content, maintaining proposal documentation, supporting formatting and editing, and assisting with data entry and reporting. The Proposal Administrator works closely with the Proposal Delivery, Business Development, Marketing, and Operations teams to ensure materials are accurate, complete, and aligned with company branding and strategy.\nEssential Functions\nActively support the Company’s commitment to safety and its “Core Values”.\nRepresent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”.\nProvide administrative support to proposal development efforts, including RFIs, RFQs, and RFPs.\nAssist in preparing proposal outlines, schedules, and compliance matrices using established templates.\nCompile, organize, and format proposal documents and supporting materials including maintaining updated internal employee resume database.\nEdit and proofread documents for grammar, formatting, and consistency.\nMaintain files, records, and document repositories for proposal-related materials.\nSupport proposal review processes by collecting input, coordinating feedback, and updating documents.\nAssist with creation and formatting presentations and communication materials.\nAssist in the maintenance, updating and reference of data in CRM systems and other tracking tools.\nEnsure materials follow company branding standards and templates.\nAssist with coordination of meetings, schedules, and deadlines related to proposal activities.\nProvide general administrative and operational support to the team.\nPerform additional responsibilities, as required.\nQualifications\nAssociate’s or Bachelor’s degree in Marketing, Communications, Business, or a related field, or 2+ years of relevant administrative experience, preferably in the construction industry supporting contracts, marketing, communications, or other related support roles.\nStrong written and verbal communication skills.\nProficiency with technology including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and databases and web-based systems.\nStrong attention to detail and organizational skills.\nAbility to manage multiple tasks and meet deadlines.\nAbility to follow established processes, templates, and instructions.\nExperience with document formatting, editing, or data entry is a plus.\nExposure to CRM systems (e.g., Microsoft Dynamics) or design tools is a plus but not required.\nFollow us at Matrix Service Company (https://www.linkedin.com/search/results/all/?fetchDeterministicClustersOnly=true&heroEntityKey=urn%3Ali%3Aorganization%3A60049&keywords=matrix%20service%20company&origin=RICH_QUERY_SUGGESTION&position=0&searchId=4e017bbc-28e9-444c-989f-c413203754ac&sid=jQ(&spellCorrectionEnabled=false) to view all of our open positions and for the latest news about our operating companies and our teams.\nFull-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.\nAt Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.\n\nEEO/M/F/Disability/Vets\nWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.\nApplicants must be currently authorized to work in the United States on a full-time basis.\nEqual Opportunity Employer\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","datePosted":"2026-07-27T13:40:14.770Z","dateModified":"2026-07-27T13:40:14.770Z","hiringOrganization":{"@type":"Organization","name":"Matrixprojectservices","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ba4ce5c24c4f0eb4dd0fde7f"},"url":"https://jobsearcher.com/jobs/ba4ce5c24c4f0eb4dd0fde7f"}}