{"schemaVersion":"jobsearcher.job.v1","id":"b99af1e659a959533d70a56b","url":"https://jobsearcher.com/jobs/b99af1e659a959533d70a56b","canonicalUrl":"https://jobsearcher.com/jobs/b99af1e659a959533d70a56b","title":"Executive Assistant","description":"About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ\nAbout the Role: The Executive Assistant Role plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position.\nExecutive Calendar Management: Responsible for managing the complex schedules of the CEO and other C-suite members. This involves scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently.\nTravel Arrangements: Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. Additionally, managing travel expenses and reimbursements.\nCommunication Management: Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. Handling other forms of correspondence as necessary.\nMeeting Coordination and Support: Organizing and coordinating meetings, both internal and external. This includes arranging meeting rooms, coordinating technology needs, preparing agendas, taking meeting minutes, and following up on action items.\nDocument Preparation and Review: Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. Ensuring accuracy and adherence to company standards.\nStakeholder Interaction: Serving as a liaison between the executives and internal/external stakeholders, including senior leaders, clients, partners, and board members. Facilitating communication and information flow as needed.\nConfidentiality and Discretion: Handling sensitive and confidential information with the highest level of discretion and professionalism. Upholding confidentiality in all communications and interactions.\nSpecial Projects and Initiatives: Supporting the executives in special projects, initiatives, or events as assigned. This may involve conducting research, gathering data, and providing administrative assistance as needed.\nOffice Management: Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment.\nAd Hoc Support: Providing additional administrative support and assistance to the executives as required, adapting to changing priorities and deadlines.\nEducation, Licensing, and Certifications:\nEducation: This position requires an associate's degree or equivalent professional experience required.\n\nRequired Experience:\n\nSix or more years of executive administrative assistant experience required supporting the Executive Level.\nStrong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.\nVery strong interpersonal skills and the ability to build relationships with both internal and external stakeholders.\nExpert level written and verbal communication skills.\nDemonstrated proactive approaches to problem-solving with strong decision-making capability.\nHighly resourceful team player, with the ability to also be extremely effective independently.\nProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.\nDemonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced\nenvironment.\nAdvanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets.\nTravel requirement outside of the immediate area (as a percent)","company":"Transdev","rawCompany":"transdev","city":"Glen Ellyn","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:29:40.652Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ\nAbout the Role: The Executive Assistant Role plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position.\nExecutive Calendar Management: Responsible for managing the complex schedules of the CEO and other C-suite members. This involves scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently.\nTravel Arrangements: Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. Additionally, managing travel expenses and reimbursements.\nCommunication Management: Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. Handling other forms of correspondence as necessary.\nMeeting Coordination and Support: Organizing and coordinating meetings, both internal and external. This includes arranging meeting rooms, coordinating technology needs, preparing agendas, taking meeting minutes, and following up on action items.\nDocument Preparation and Review: Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. Ensuring accuracy and adherence to company standards.\nStakeholder Interaction: Serving as a liaison between the executives and internal/external stakeholders, including senior leaders, clients, partners, and board members. Facilitating communication and information flow as needed.\nConfidentiality and Discretion: Handling sensitive and confidential information with the highest level of discretion and professionalism. Upholding confidentiality in all communications and interactions.\nSpecial Projects and Initiatives: Supporting the executives in special projects, initiatives, or events as assigned. This may involve conducting research, gathering data, and providing administrative assistance as needed.\nOffice Management: Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment.\nAd Hoc Support: Providing additional administrative support and assistance to the executives as required, adapting to changing priorities and deadlines.\nEducation, Licensing, and Certifications:\nEducation: This position requires an associate's degree or equivalent professional experience required.\n\nRequired Experience:\n\nSix or more years of executive administrative assistant experience required supporting the Executive Level.\nStrong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.\nVery strong interpersonal skills and the ability to build relationships with both internal and external stakeholders.\nExpert level written and verbal communication skills.\nDemonstrated proactive approaches to problem-solving with strong decision-making capability.\nHighly resourceful team player, with the ability to also be extremely effective independently.\nProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.\nDemonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced\nenvironment.\nAdvanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets.\nTravel requirement outside of the immediate area (as a percent)","datePosted":"2026-04-12T20:29:40.652Z","dateModified":"2026-04-12T20:29:40.652Z","hiringOrganization":{"@type":"Organization","name":"Transdev","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Glen Ellyn","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b99af1e659a959533d70a56b"},"url":"https://jobsearcher.com/jobs/b99af1e659a959533d70a56b"}}