{"schemaVersion":"jobsearcher.job.v1","id":"b9448bcedcdfa00394ffb71e","url":"https://jobsearcher.com/jobs/b9448bcedcdfa00394ffb71e","canonicalUrl":"https://jobsearcher.com/jobs/b9448bcedcdfa00394ffb71e","title":"Executive Assistant","description":"Position Overview\n\nThe Executive Assistant provides high-level administrative and operational support to executive leadership while helping ensure the efficient day-to-day operation of the organization. This position serves as a trusted partner to leadership and supports executive scheduling, communications, meetings and events, Human Resources activities, donation tracking, office operations, and special projects. The ideal candidate is dependable, highly organized, professional, discreet, and able to manage multiple priorities with minimal supervision.\n\nSkills and Qualifications\n\nExceptional organizational and time-management skills\nStrong written and verbal communication skills\nProfessional demeanor and strong interpersonal skills\nHigh level of discretion and ability to handle confidential information\nProactive self-starter who anticipates needs and follows through\nAbility to multitask and adapt in a dynamic, fast-paced environment\nPunctual, dependable, and committed to excellence\n\nEducation and Experience\n\nHigh school diploma or GED required; Associate's or Bachelor's degree preferred\nMinimum of 5 years of experience in an Executive Assistant, Administrative Assistant, Office Management, or similar role\nExperience providing administrative support to executives or senior leadership\nProficient in Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Teams\nProficient in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides\nExperience supporting Human Resources functions\nExperience coordinating meetings, conferences, and events\n\nMajor Responsibilities and Duties\n\nProvide direct administrative support to executive leadership\nManage executive calendars, appointments, meetings, and scheduling priorities\nPrepare, proofread, and distribute correspondence, reports, presentations, memos, and other documents\nPrepare meeting agendas, materials, and follow-up documentation\nTrack deadlines, action items, and follow-up activities on behalf of leadership\nServe as a professional point of contact for employees, visitors, clients, school district representatives, vendors, and community partners\nAnswer, screen, and direct phone calls and general inquiries\nManage incoming and outgoing mail, packages, and deliveries\nCoordinate executive meetings, conferences, community events, leadership retreats, and organizational functions\nPrepare event materials, displays, signage, supplies, and booth setups\nCoordinate with vendors, venues, catering, and service providers\nAssist with recruitment, interview scheduling, candidate communication, new-hire paperwork, and onboarding\nMaintain confidential employee records and HR documentation\nTrack leave requests, timesheets, and other HR-related documentation\nTrack, record, and reconcile incoming donations and maintain accurate donation logs\nPrepare donation and administrative reports for leadership\nMaintain organized physical and digital filing systems\nManage office supply inventory, purchasing, and restocking\nAssist with copier, meeting-room, and general office equipment needs\nUse reliable personal transportation to pick up or deliver supplies, documents, and organizational materials as needed\nAssist executive leadership with special projects and assignments as directed\n\nPreferred Qualifications\n\nExperience working with school districts, educational organizations, nonprofits, or professional service organizations\nExperience with HR, project-management, donor-management, or CRM software\nExperience with Adobe Acrobat\nFamiliarity with Zoom and other virtual meeting platforms\nHR certification such as PHR or SHRM-CP is a plus\n\nWorking Conditions\n\nAbility to manage multiple priorities and maintain professionalism under pressure\nOccasional travel or local errands may be required\nOccasional prolonged or irregular hours may be required for meetings, conferences, or events\nAbility to lift and carry up to 30 lbs as needed for events and office operations\n\nPosition Details\n\nReports to: Executive Leadership\n\nSalary/Retainer: Commensurate with experience\n\nDepartment: Administration / Human Resources","company":"Greene Education","rawCompany":"greene education","city":"Canton","state":"MS","isRemote":false,"isActive":false,"createdAt":"2026-08-24T09:07:38.705Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Position Overview\n\nThe Executive Assistant provides high-level administrative and operational support to executive leadership while helping ensure the efficient day-to-day operation of the organization. This position serves as a trusted partner to leadership and supports executive scheduling, communications, meetings and events, Human Resources activities, donation tracking, office operations, and special projects. The ideal candidate is dependable, highly organized, professional, discreet, and able to manage multiple priorities with minimal supervision.\n\nSkills and Qualifications\n\nExceptional organizational and time-management skills\nStrong written and verbal communication skills\nProfessional demeanor and strong interpersonal skills\nHigh level of discretion and ability to handle confidential information\nProactive self-starter who anticipates needs and follows through\nAbility to multitask and adapt in a dynamic, fast-paced environment\nPunctual, dependable, and committed to excellence\n\nEducation and Experience\n\nHigh school diploma or GED required; Associate's or Bachelor's degree preferred\nMinimum of 5 years of experience in an Executive Assistant, Administrative Assistant, Office Management, or similar role\nExperience providing administrative support to executives or senior leadership\nProficient in Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Teams\nProficient in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides\nExperience supporting Human Resources functions\nExperience coordinating meetings, conferences, and events\n\nMajor Responsibilities and Duties\n\nProvide direct administrative support to executive leadership\nManage executive calendars, appointments, meetings, and scheduling priorities\nPrepare, proofread, and distribute correspondence, reports, presentations, memos, and other documents\nPrepare meeting agendas, materials, and follow-up documentation\nTrack deadlines, action items, and follow-up activities on behalf of leadership\nServe as a professional point of contact for employees, visitors, clients, school district representatives, vendors, and community partners\nAnswer, screen, and direct phone calls and general inquiries\nManage incoming and outgoing mail, packages, and deliveries\nCoordinate executive meetings, conferences, community events, leadership retreats, and organizational functions\nPrepare event materials, displays, signage, supplies, and booth setups\nCoordinate with vendors, venues, catering, and service providers\nAssist with recruitment, interview scheduling, candidate communication, new-hire paperwork, and onboarding\nMaintain confidential employee records and HR documentation\nTrack leave requests, timesheets, and other HR-related documentation\nTrack, record, and reconcile incoming donations and maintain accurate donation logs\nPrepare donation and administrative reports for leadership\nMaintain organized physical and digital filing systems\nManage office supply inventory, purchasing, and restocking\nAssist with copier, meeting-room, and general office equipment needs\nUse reliable personal transportation to pick up or deliver supplies, documents, and organizational materials as needed\nAssist executive leadership with special projects and assignments as directed\n\nPreferred Qualifications\n\nExperience working with school districts, educational organizations, nonprofits, or professional service organizations\nExperience with HR, project-management, donor-management, or CRM software\nExperience with Adobe Acrobat\nFamiliarity with Zoom and other virtual meeting platforms\nHR certification such as PHR or SHRM-CP is a plus\n\nWorking Conditions\n\nAbility to manage multiple priorities and maintain professionalism under pressure\nOccasional travel or local errands may be required\nOccasional prolonged or irregular hours may be required for meetings, conferences, or events\nAbility to lift and carry up to 30 lbs as needed for events and office operations\n\nPosition Details\n\nReports to: Executive Leadership\n\nSalary/Retainer: Commensurate with experience\n\nDepartment: Administration / Human Resources","datePosted":"2026-08-24T09:07:38.705Z","dateModified":"2026-08-24T09:07:38.705Z","hiringOrganization":{"@type":"Organization","name":"Greene Education","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Canton","addressRegion":"MS","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b9448bcedcdfa00394ffb71e"},"url":"https://jobsearcher.com/jobs/b9448bcedcdfa00394ffb71e"}}