{"schemaVersion":"jobsearcher.job.v1","id":"b8df68b15827fa2518a84721","url":"https://jobsearcher.com/jobs/b8df68b15827fa2518a84721","canonicalUrl":"https://jobsearcher.com/jobs/b8df68b15827fa2518a84721","title":"Executive/Personal Assistant","description":"About the Job\r\nIndeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.\r\nPosition Summary\r\nProvide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.\r\nEssential Duties and Responsibilities\r\nAnswer and screen telephone calls and arrange conference calls.\r\nMaintain calendar, deadlines and schedule for executive.\r\nPrepare outgoing mail and correspondence, including email, FedEx and faxes.\r\nProvide additional personal support as needed.\r\nArrange and coordinate travel schedules and reservations.\r\nOffice/personal related errands.\r\nCoordinate and arrange meetings, guest luncheons, and presentations.\r\nGreet scheduled visitors.\r\nDraft routine correspondence and maintain necessary files of all correspondence.\r\nBack up receptionist duties.\r\nBack up assistance in preparation of sales/rental quotes.\r\nMay be required to perform other duties as requested, directed or assigned.\r\nEducation and Experience: Business school, Associate's degree or equivalent is required.\r\n3-5+ years experience as an Executive/Personal Assistant.\r\nJob Knowledge, Skills and Abilities: Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.\r\nExcellent verbal and written communication skills required.\r\nA professional appearance and telephone manner is essential.\r\nMust have good command of the English language, oral and written.\r\nMust be detail oriented and ability to proof-read.\r\nHigh degree of integrity and the ability to recognize the requirements of confidentiality.\r\nExcellent organizational, time management, analytical and problem-solving skills.\r\nHighly flexible and adaptable to constantly changing priorities.\r\nExcellent interpersonal skills - possess a positive mental attitude.\r\nMust be able to type 60-75 wpm.","company":"Indeck","rawCompany":"indeck","city":"Wheeling","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-08-08T02:10:26.392Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"221112","title":"Fossil Fuel Electric Power Generation","slug":"fossil-fuel-electric-power-generation"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive/Personal Assistant","description":"About the Job\r\nIndeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.\r\nPosition Summary\r\nProvide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.\r\nEssential Duties and Responsibilities\r\nAnswer and screen telephone calls and arrange conference calls.\r\nMaintain calendar, deadlines and schedule for executive.\r\nPrepare outgoing mail and correspondence, including email, FedEx and faxes.\r\nProvide additional personal support as needed.\r\nArrange and coordinate travel schedules and reservations.\r\nOffice/personal related errands.\r\nCoordinate and arrange meetings, guest luncheons, and presentations.\r\nGreet scheduled visitors.\r\nDraft routine correspondence and maintain necessary files of all correspondence.\r\nBack up receptionist duties.\r\nBack up assistance in preparation of sales/rental quotes.\r\nMay be required to perform other duties as requested, directed or assigned.\r\nEducation and Experience: Business school, Associate's degree or equivalent is required.\r\n3-5+ years experience as an Executive/Personal Assistant.\r\nJob Knowledge, Skills and Abilities: Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.\r\nExcellent verbal and written communication skills required.\r\nA professional appearance and telephone manner is essential.\r\nMust have good command of the English language, oral and written.\r\nMust be detail oriented and ability to proof-read.\r\nHigh degree of integrity and the ability to recognize the requirements of confidentiality.\r\nExcellent organizational, time management, analytical and problem-solving skills.\r\nHighly flexible and adaptable to constantly changing priorities.\r\nExcellent interpersonal skills - possess a positive mental attitude.\r\nMust be able to type 60-75 wpm.","datePosted":"2026-08-08T02:10:26.392Z","dateModified":"2026-08-08T02:10:26.392Z","hiringOrganization":{"@type":"Organization","name":"Indeck","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Wheeling","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b8df68b15827fa2518a84721"},"url":"https://jobsearcher.com/jobs/b8df68b15827fa2518a84721"}}