{"schemaVersion":"jobsearcher.job.v1","id":"b7fd15538b0d12f17feb9721","url":"https://jobsearcher.com/jobs/b7fd15538b0d12f17feb9721","canonicalUrl":"https://jobsearcher.com/jobs/b7fd15538b0d12f17feb9721","title":"Project Coordinator","description":"Job Description:\nElevator Services Group is seeking a proactive and detail-oriented Project Coordinator to support our Project Managers and Sales Departments in ensuring that projects are completed on schedule. The ideal candidate will assist in a variety of administrative and operational tasks to facilitate seamless project execution, from issuing purchase orders to coordinating with contractors and vendors. This role requires excellent organizational skills, effective communication, and a strong ability to multitask in a fast-paced environment.\nKey Responsibilities:\nProject Scheduling and Coordination:\nAssist Project Managers and Sales Departments in maintaining project schedules and meeting deadlines.\nCoordinate with job supervisors, mechanics, contractors, and vendors to ensure timely ordering, receipt, and delivery of equipment, drawings, samples, and other necessary items.\nMonitor project tasks to ensure adherence to timelines, providing reminders and follow-ups as needed.\nPurchase Orders and Documentation:\nIssue Purchase Orders under the guidance of Project Managers and Supervisors.\nSubmit samples, drawings, and cut-sheets to clients and contractors; follow up to obtain timely approvals and address requests for additional information.\nReview, create, and submit required Department of Building documents, including permits and other compliance-related paperwork.\nEnsure that all necessary documents are properly filed in project folders.\nData and Cost Management:\nAssist Project Managers in reviewing weekly time entries for accuracy on active jobs.\nReview and enter accurate costing data on projects to help maintain financial tracking and budgeting.\nCommunication and Coordination:\nFacilitate communication between internal teams and external stakeholders, including clients, contractors, and vendors.\nFollow up with clients, general contractors, and consultants for necessary approvals and information.\nCoordinate with supervisors to manage deliveries and other operational needs.\nCalendar and System Management:\nMaintain and update project calendars to track schedules, meetings, and deadlines.\nEnter and manage project information in systems like Fieldboss, ensuring data accuracy and accessibility.\nQualifications:\nProven experience in project coordination or administrative roles, preferably in construction or elevator services.\nStrong knowledge of project management software (e.g., Fieldboss, GoCo) and proficiency with Microsoft Office Suite.\nExcellent organizational skills with attention to detail and the ability to handle multiple priorities.\nEffective communication and follow-up skills to collaborate with internal and external stakeholders.\nFamiliarity with issuing purchase orders and managing project-related documentation.\nAbility to work independently and collaboratively in a dynamic environment.\nPhysical Requirements:\nAbility to lift and carry materials weighing up to 25 lbs occasionally.\nComfortable working in an office environment with occasional visits to job sites.\nBenefits:\nCompetitive salary\nComprehensive health, dental, and vision insurance\nPaid time off and holiday pay\nOpportunities for career growth and professional development\nJoin our team as a Project Coordinator and play a vital role in delivering exceptional project outcomes. Apply now to become part of a fast-growing and dynamic organization!","company":"Elevator Services Group","rawCompany":"elevator services group","city":"Mineola","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-07-16T14:50:30.454Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"238290","title":"Other Building Equipment Contractors","slug":"other-building-equipment-contractors"},{"code":"333921","title":"Elevator and Moving Stairway Manufacturing","slug":"elevator-and-moving-stairway-manufacturing"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"Job Description:\nElevator Services Group is seeking a proactive and detail-oriented Project Coordinator to support our Project Managers and Sales Departments in ensuring that projects are completed on schedule. The ideal candidate will assist in a variety of administrative and operational tasks to facilitate seamless project execution, from issuing purchase orders to coordinating with contractors and vendors. This role requires excellent organizational skills, effective communication, and a strong ability to multitask in a fast-paced environment.\nKey Responsibilities:\nProject Scheduling and Coordination:\nAssist Project Managers and Sales Departments in maintaining project schedules and meeting deadlines.\nCoordinate with job supervisors, mechanics, contractors, and vendors to ensure timely ordering, receipt, and delivery of equipment, drawings, samples, and other necessary items.\nMonitor project tasks to ensure adherence to timelines, providing reminders and follow-ups as needed.\nPurchase Orders and Documentation:\nIssue Purchase Orders under the guidance of Project Managers and Supervisors.\nSubmit samples, drawings, and cut-sheets to clients and contractors; follow up to obtain timely approvals and address requests for additional information.\nReview, create, and submit required Department of Building documents, including permits and other compliance-related paperwork.\nEnsure that all necessary documents are properly filed in project folders.\nData and Cost Management:\nAssist Project Managers in reviewing weekly time entries for accuracy on active jobs.\nReview and enter accurate costing data on projects to help maintain financial tracking and budgeting.\nCommunication and Coordination:\nFacilitate communication between internal teams and external stakeholders, including clients, contractors, and vendors.\nFollow up with clients, general contractors, and consultants for necessary approvals and information.\nCoordinate with supervisors to manage deliveries and other operational needs.\nCalendar and System Management:\nMaintain and update project calendars to track schedules, meetings, and deadlines.\nEnter and manage project information in systems like Fieldboss, ensuring data accuracy and accessibility.\nQualifications:\nProven experience in project coordination or administrative roles, preferably in construction or elevator services.\nStrong knowledge of project management software (e.g., Fieldboss, GoCo) and proficiency with Microsoft Office Suite.\nExcellent organizational skills with attention to detail and the ability to handle multiple priorities.\nEffective communication and follow-up skills to collaborate with internal and external stakeholders.\nFamiliarity with issuing purchase orders and managing project-related documentation.\nAbility to work independently and collaboratively in a dynamic environment.\nPhysical Requirements:\nAbility to lift and carry materials weighing up to 25 lbs occasionally.\nComfortable working in an office environment with occasional visits to job sites.\nBenefits:\nCompetitive salary\nComprehensive health, dental, and vision insurance\nPaid time off and holiday pay\nOpportunities for career growth and professional development\nJoin our team as a Project Coordinator and play a vital role in delivering exceptional project outcomes. Apply now to become part of a fast-growing and dynamic organization!","datePosted":"2026-07-16T14:50:30.454Z","dateModified":"2026-07-16T14:50:30.454Z","hiringOrganization":{"@type":"Organization","name":"Elevator Services Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mineola","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b7fd15538b0d12f17feb9721"},"url":"https://jobsearcher.com/jobs/b7fd15538b0d12f17feb9721"}}