{"schemaVersion":"jobsearcher.job.v1","id":"b7d34a5c73c148d213fc77cd","url":"https://jobsearcher.com/jobs/b7d34a5c73c148d213fc77cd","canonicalUrl":"https://jobsearcher.com/jobs/b7d34a5c73c148d213fc77cd","title":"Associate Facilities Coordinator","description":"Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.\r\nJob Description\r\nThe Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.\r\nWhat you'll do:\r\nGreet and assist visitors, ensuring a positive and professional first impression\r\nManage emails and general inquiries, routing as appropriate\r\nCoordinate visitor access, badging, and check-in processes\r\nMaintain front desk organization, cleanliness, and readiness at all times\r\nSchedule meetings and manage conference room bookings\r\nSupport office operations including mail distribution, deliveries, and supply inventory\r\nCoordinate with vendors and service providers as needed\r\nAssist with planning and execution of office events and meetings\r\nPartner with Facilities, IT, and Security teams to support workplace needs\r\nMaintain accurate records and handle sensitive information with discretion\r\nRequired qualifications\r\nHighschool Diploma or equivalent (Associate or Bachelor's degree preferred)\r\n1–3 years of experience in a front desk, receptionist, or administrative role\r\nStrong verbal and written communication skills\r\nProficiency in Microsoft Office or Google Workspace\r\nAbility to multitask and prioritize in a fast-paced environment\r\nStrong organizational skills and attention to detail\r\nProfessional demeanor with a customer-service mindset\r\nPreferred qualifications\r\nExperience in a corporate high-growth office environment\r\nFamiliarity with visitor management systems (Envoy)\r\nExperience supporting facilities or office operations\r\nBasic knowledge of access control and office security protocols\r\nExperience coordinating vendors, deliveries, and events\r\nStrong problem-solving skills and ability to work independently\r\nWork environment\r\nThis role is Monday to Friday from 8am-5pm, based on-site in San Mateo, CA and requires consistent presence during posted hours.\r\n$27 - $41 an hour\r\nFull-time regular employee offer package:\r\nPay within range listed + Bonus + Benefits + Equity\r\nTemporary employee offer package\r\nPay within range listed above + temporary benefits package (applicable after 60 days of employment)\r\nSalary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.\r\nShield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed toequal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.\r\nJ-18808-Ljbffr","company":"Shield AI","rawCompany":"shield ai","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:22:27.420Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-4171.00","title":"Receptionists and Information Clerks","slug":"receptionists-and-information-clerks"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541715","title":"Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)","slug":"research-and-development-in-the-physical-engineering-and-life-sciences-except-nanotechnology-and-biotechnology"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Associate Facilities Coordinator","description":"Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.\r\nJob Description\r\nThe Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.\r\nWhat you'll do:\r\nGreet and assist visitors, ensuring a positive and professional first impression\r\nManage emails and general inquiries, routing as appropriate\r\nCoordinate visitor access, badging, and check-in processes\r\nMaintain front desk organization, cleanliness, and readiness at all times\r\nSchedule meetings and manage conference room bookings\r\nSupport office operations including mail distribution, deliveries, and supply inventory\r\nCoordinate with vendors and service providers as needed\r\nAssist with planning and execution of office events and meetings\r\nPartner with Facilities, IT, and Security teams to support workplace needs\r\nMaintain accurate records and handle sensitive information with discretion\r\nRequired qualifications\r\nHighschool Diploma or equivalent (Associate or Bachelor's degree preferred)\r\n1–3 years of experience in a front desk, receptionist, or administrative role\r\nStrong verbal and written communication skills\r\nProficiency in Microsoft Office or Google Workspace\r\nAbility to multitask and prioritize in a fast-paced environment\r\nStrong organizational skills and attention to detail\r\nProfessional demeanor with a customer-service mindset\r\nPreferred qualifications\r\nExperience in a corporate high-growth office environment\r\nFamiliarity with visitor management systems (Envoy)\r\nExperience supporting facilities or office operations\r\nBasic knowledge of access control and office security protocols\r\nExperience coordinating vendors, deliveries, and events\r\nStrong problem-solving skills and ability to work independently\r\nWork environment\r\nThis role is Monday to Friday from 8am-5pm, based on-site in San Mateo, CA and requires consistent presence during posted hours.\r\n$27 - $41 an hour\r\nFull-time regular employee offer package:\r\nPay within range listed + Bonus + Benefits + Equity\r\nTemporary employee offer package\r\nPay within range listed above + temporary benefits package (applicable after 60 days of employment)\r\nSalary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.\r\nShield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed toequal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:22:27.420Z","dateModified":"2026-08-08T01:22:27.420Z","hiringOrganization":{"@type":"Organization","name":"Shield AI","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b7d34a5c73c148d213fc77cd"},"url":"https://jobsearcher.com/jobs/b7d34a5c73c148d213fc77cd"}}