{"schemaVersion":"jobsearcher.job.v1","id":"b7c71ef2f48ec708173be2d3","url":"https://jobsearcher.com/jobs/b7c71ef2f48ec708173be2d3","canonicalUrl":"https://jobsearcher.com/jobs/b7c71ef2f48ec708173be2d3","title":"Advanced Admin / Office Manager","description":"Description:\nExcel Engineering, Inc. is seeking a team-oriented, highly motivated and experienced Office Manager for our Mounds View, MN office. Our advanced level position will provide administrative support for all business units. Responsibilities may include duties in the following areas: Office management, Accounting, and Staff Augmentation Operations. This position has a large variety of involvement in all aspects of the administrative functions. If you enjoy working in a fast-paced, challenging, and rewarding environment, Excel Engineering is for you!\nExcel Engineering, Inc. is a full service Electrical and Control System Engineering Consulting services in the US and abroad. Since 1990, Excel Engineering, Inc. has differentiated its services from that of its competition by providing engineering solutions to achieve client’s business objectives.\nPRIMARY RESPONSIBILITIES:\nOffice Management:\nMaintaining and ordering office supplies, greeting clients and receiving deliveries, answering main phones\nPreparing packages for mailing/shipping; Copy machine – work with IT on maintenance, supplies, copy counts\nOffice security and office maintenance\nContract review, renewals, filing and organization of client contracts\nTracking and renewing Firm licensing and State registrations\nCertificate of Insurance requests and help with insurance administration\nCompany events: Organizing, communicating and scheduling events and participating and executing events\nSpecial projects – document management, database updates for client portals and contracts\nAccounting and Staff Augmentation Operations:\nAccounts receivable: Invoicing projects on a timely basis and collection calls as needed\nAccounts payable: Entry of vendor invoices and processing of vendor payments\nProject accounting: Reporting and archiving\nSales and use tax reporting\nBilling administration and time and expense processing\nGENERAL RESPONSIBILITIES:\nTime Management: Manage time on assigned duties. Communicate and report project progress, obstacles, delays, and updates. Perform assigned work according to schedules and priorities. Flexible working style and willingness to modify personal schedules.\nTraining: Participate in training seminars made available by employer. Display ability to learn quickly from instructions, explanations, and demonstrations. Continue to learn and update processes and procedures of Excel’s administrative department. Willingness to train and/or give direction to entry level position.\nOrganization Skills: Skilled at managing multiple requests from internal and external clients. Communicate with management workload status. Demonstrate ability and willingness to work cooperatively with team members in a high-energy working environment that encourage self-initiative. Understand, remember, and carry out written and oral directions. Demonstrate attention to detail. Ability to break down large tasks into smaller pieces and handle multiple tasks simultaneously. Resolve priority conflicts with senior personnel and associates.\nCompany Policies: Understand, support and follow corporate policies and procedures. Willingness to suggest changes to corporate policies and procedures.\nContribute to team effort which may require additional hours beyond base hours.\nPossess good verbal & written communication skills.\nMaintain strict confidentiality of corporate and personnel information.\nClient Relations: Maintain professional courtesy when in direct contact with clients. Provide service to clients that meets or exceeds their expectations.\nOther responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.\nRequirements:\nTwo-year AS degree in accounting, business administration, or related field.\nFour or more years’ experience working in an office environment.\nWorking knowledge of an accounting software package.\nDemonstrated proficiencies in Microsoft Office Suite – especially Excel, Word, and Outlook.\nEffective task management, dedication to high quality service, and thorough attention to details.\nExceptional written and oral communication skills.\nEnthusiasm for working with many internal clients in a fast-paced environment.\nDemonstrated interpersonal skills and experience in working as part of a team.\nProven problem-solving skills.","company":"Excel Engineering","rawCompany":"excel engineering","city":"Mounds View","state":"MN","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:47:23.479Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Advanced Admin / Office Manager","description":"Description:\nExcel Engineering, Inc. is seeking a team-oriented, highly motivated and experienced Office Manager for our Mounds View, MN office. Our advanced level position will provide administrative support for all business units. Responsibilities may include duties in the following areas: Office management, Accounting, and Staff Augmentation Operations. This position has a large variety of involvement in all aspects of the administrative functions. If you enjoy working in a fast-paced, challenging, and rewarding environment, Excel Engineering is for you!\nExcel Engineering, Inc. is a full service Electrical and Control System Engineering Consulting services in the US and abroad. Since 1990, Excel Engineering, Inc. has differentiated its services from that of its competition by providing engineering solutions to achieve client’s business objectives.\nPRIMARY RESPONSIBILITIES:\nOffice Management:\nMaintaining and ordering office supplies, greeting clients and receiving deliveries, answering main phones\nPreparing packages for mailing/shipping; Copy machine – work with IT on maintenance, supplies, copy counts\nOffice security and office maintenance\nContract review, renewals, filing and organization of client contracts\nTracking and renewing Firm licensing and State registrations\nCertificate of Insurance requests and help with insurance administration\nCompany events: Organizing, communicating and scheduling events and participating and executing events\nSpecial projects – document management, database updates for client portals and contracts\nAccounting and Staff Augmentation Operations:\nAccounts receivable: Invoicing projects on a timely basis and collection calls as needed\nAccounts payable: Entry of vendor invoices and processing of vendor payments\nProject accounting: Reporting and archiving\nSales and use tax reporting\nBilling administration and time and expense processing\nGENERAL RESPONSIBILITIES:\nTime Management: Manage time on assigned duties. Communicate and report project progress, obstacles, delays, and updates. Perform assigned work according to schedules and priorities. Flexible working style and willingness to modify personal schedules.\nTraining: Participate in training seminars made available by employer. Display ability to learn quickly from instructions, explanations, and demonstrations. Continue to learn and update processes and procedures of Excel’s administrative department. Willingness to train and/or give direction to entry level position.\nOrganization Skills: Skilled at managing multiple requests from internal and external clients. Communicate with management workload status. Demonstrate ability and willingness to work cooperatively with team members in a high-energy working environment that encourage self-initiative. Understand, remember, and carry out written and oral directions. Demonstrate attention to detail. Ability to break down large tasks into smaller pieces and handle multiple tasks simultaneously. Resolve priority conflicts with senior personnel and associates.\nCompany Policies: Understand, support and follow corporate policies and procedures. Willingness to suggest changes to corporate policies and procedures.\nContribute to team effort which may require additional hours beyond base hours.\nPossess good verbal & written communication skills.\nMaintain strict confidentiality of corporate and personnel information.\nClient Relations: Maintain professional courtesy when in direct contact with clients. Provide service to clients that meets or exceeds their expectations.\nOther responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.\nRequirements:\nTwo-year AS degree in accounting, business administration, or related field.\nFour or more years’ experience working in an office environment.\nWorking knowledge of an accounting software package.\nDemonstrated proficiencies in Microsoft Office Suite – especially Excel, Word, and Outlook.\nEffective task management, dedication to high quality service, and thorough attention to details.\nExceptional written and oral communication skills.\nEnthusiasm for working with many internal clients in a fast-paced environment.\nDemonstrated interpersonal skills and experience in working as part of a team.\nProven problem-solving skills.","datePosted":"2026-04-12T20:47:23.479Z","dateModified":"2026-04-12T20:47:23.479Z","hiringOrganization":{"@type":"Organization","name":"Excel Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mounds View","addressRegion":"MN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b7c71ef2f48ec708173be2d3"},"url":"https://jobsearcher.com/jobs/b7c71ef2f48ec708173be2d3"}}