Office Assistant 2 (PCN 111841)

Job DescriptionThis position is open to Alaska Residents only.Please check our residency definition to determine if you qualify.The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Office Assistant 2 located in Douglas, Alaska!What You Will Be DoingThis position is part of the team that provides administrative support for the Southeast region of the Division of Commercial Fisheries. You’ll be responsible for processing bi-weekly payroll, Personnel Action Requests, payroll reconciliation, and data entry.Our Mission, Values, And CultureThe Alaska Department of Fish and Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.The Benefits Of Joining Our TeamThe Southeast Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team.You can expect a 37.5 hour work week, 13 paid holidays and personal leave accrual. The general office hours are 8:00am to 4:30pm, but there is flexibility in establishing your regular hours around core business hours.The Working Environment You Can ExpectThis position is located at 802 3rd Street in Douglas, Alaska, referred to as the Douglas Island Building, which offers beautiful channel views, nearby walking trails, and Savikko Park.Who We Are Looking ForWe are interested in candidates who possess some or all of the following position specific competencies:Please detail your experience in your application packet for the below competencies/knowledge, skills, and abilities:Skill in using computer software programs to maintain staff information such as word processing, spreadsheet creation and maintenance, as well as the ability to learn state and department proprietary computer systems.Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions.Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.Ability to remain organized with projects, email management, and trackers; thorough when performing work and display high level of effort and commitment towards performing work.Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.To view the general description and example of duties for an Office Assistant 2 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecsMinimum QualificationsHigh school diploma or the equivalent.ANDOne year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.SubstitutionEducation from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).Special Note"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required InformationREQUIRED DOCUMENTSIf selected, please provide the following at the time of the interview:Copies of the last two (2) performance evaluations or two (2) letters of recommendation from a current or past employer. Three (3) professional references with current daytime contact information.A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.Work ExperienceIf using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.NOTICEIf you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.For Applicant Password Assistance Please Visithttps://www.governmentjobs.com/OnlineApplication/User/ResetPasswordContact InformationFor specific information in reference to the position please contact the hiring manager:Sam Utter, Administrative Officer 1Phone: (907) 465-4200sam.utter@alaska.govCareers With The State Of Alaska Offer MANY BenefitsThe following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dentalThe following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums forTerm life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement BenefitsMembership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee https://drb.alaska.gov/retiree/ for additional informationPaid Leave & Other BenefitsPersonal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year