{"schemaVersion":"jobsearcher.job.v1","id":"b72a32b2c715ec9e38dcdad2","url":"https://jobsearcher.com/jobs/b72a32b2c715ec9e38dcdad2","canonicalUrl":"https://jobsearcher.com/jobs/b72a32b2c715ec9e38dcdad2","title":"Executive Admin Assistant","description":"Location: Salt Lake City, Utah 84111\r\nPosition Summary\r\nThe ideal candidate will provide top-level assistance to the high-level chief operating officer. They should be well organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with necessary meeting preparations.\r\nEssential Responsibilities\r\nTrack and manage upcoming project schedules and deadlines\r\nScreen incoming emails for executives (flag critical or time sensitive emails).\r\nArchive processed/old emails.\r\nManage calendar including meetings and project deadlines for team.\r\nAble to greet clients and vendors.\r\nCoordinate team meetings (Schedule with team, locate meeting room, prepare agenda, ensure people are prepared for assignments).\r\nPrepare project proposals.\r\nDocument employee mileage.\r\nPreparing executives meeting info.\r\nTrack professional development hours of engineering.\r\nData entry for project management.\r\nHelp obtain contract documents from clients.\r\nData entry for project profitability analysis.\r\nPreliminary review of product submittals.\r\nPreliminary project quality control review.\r\nFormatting and preliminary editing of specifications.\r\nPrepare monthly expense reports.\r\nMonthly billing report.\r\nProvide support to the team by helping in various office responsibilities as needed.\r\nQualifications\r\nBachelor's degree or equivalent experience\r\nProficient in Microsoft Office suite\r\nExperience in managing multiple priorities, administrative coordination, and logistics\r\nWell-organized, detail-oriented, ability to multi-task with excellent follow-up skills\r\nStrong written and verbal communication skills\r\nPreferred Experience\r\nExperience with one or more of the following is preferred\r\nBasic Microsoft Office or 365 a must.\r\nA/E/C Industry Experience.\r\nAny type of team experience or handling team tasks.\r\nData entry.\r\nProject Management.\r\nEasily learns new software.\r\nContract Document Maintenance\r\nBilling.\r\nFormatting documents.\r\nPrevious experience in managing a team.\r\nMS project or Smartsheet.\r\nDesired Characteristics\r\nAbility to handle multiple tasks or multitask oriented.\r\nExcellent communication skills.\r\nDeadline driven.\r\nWork Environment And Physical Requirements\r\nProlonged periods sitting at a desk and working on a computer.\r\nExtended hours and weekend work are sometimes required to meet deadlines.\r\nIndustry: Administrative\r\nEmployment Type: Full-time\r\nLocation: Salt Lake City\r\nExperience Level: Mid\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Salt Lake City","state":"UT","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:49:47.159Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Admin Assistant","description":"Location: Salt Lake City, Utah 84111\r\nPosition Summary\r\nThe ideal candidate will provide top-level assistance to the high-level chief operating officer. They should be well organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with necessary meeting preparations.\r\nEssential Responsibilities\r\nTrack and manage upcoming project schedules and deadlines\r\nScreen incoming emails for executives (flag critical or time sensitive emails).\r\nArchive processed/old emails.\r\nManage calendar including meetings and project deadlines for team.\r\nAble to greet clients and vendors.\r\nCoordinate team meetings (Schedule with team, locate meeting room, prepare agenda, ensure people are prepared for assignments).\r\nPrepare project proposals.\r\nDocument employee mileage.\r\nPreparing executives meeting info.\r\nTrack professional development hours of engineering.\r\nData entry for project management.\r\nHelp obtain contract documents from clients.\r\nData entry for project profitability analysis.\r\nPreliminary review of product submittals.\r\nPreliminary project quality control review.\r\nFormatting and preliminary editing of specifications.\r\nPrepare monthly expense reports.\r\nMonthly billing report.\r\nProvide support to the team by helping in various office responsibilities as needed.\r\nQualifications\r\nBachelor's degree or equivalent experience\r\nProficient in Microsoft Office suite\r\nExperience in managing multiple priorities, administrative coordination, and logistics\r\nWell-organized, detail-oriented, ability to multi-task with excellent follow-up skills\r\nStrong written and verbal communication skills\r\nPreferred Experience\r\nExperience with one or more of the following is preferred\r\nBasic Microsoft Office or 365 a must.\r\nA/E/C Industry Experience.\r\nAny type of team experience or handling team tasks.\r\nData entry.\r\nProject Management.\r\nEasily learns new software.\r\nContract Document Maintenance\r\nBilling.\r\nFormatting documents.\r\nPrevious experience in managing a team.\r\nMS project or Smartsheet.\r\nDesired Characteristics\r\nAbility to handle multiple tasks or multitask oriented.\r\nExcellent communication skills.\r\nDeadline driven.\r\nWork Environment And Physical Requirements\r\nProlonged periods sitting at a desk and working on a computer.\r\nExtended hours and weekend work are sometimes required to meet deadlines.\r\nIndustry: Administrative\r\nEmployment Type: Full-time\r\nLocation: Salt Lake City\r\nExperience Level: Mid\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:49:47.159Z","dateModified":"2026-08-08T01:49:47.159Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Salt Lake City","addressRegion":"UT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b72a32b2c715ec9e38dcdad2"},"url":"https://jobsearcher.com/jobs/b72a32b2c715ec9e38dcdad2"}}