Clerk III

Clerk III (Recording Analyst)Under general supervision, the Clerk III (Recording Analyst) will be responsible for recording, indexing, and verifying property records daily. Responsibilities also include the processing of birth, death, and marriage certificates as well as assisting the public with research needs and requests. The Clerk III is required to have an analytical and extensive comprehension of legal documents and the ability to read, interpret, and apply the applicable legal statute to the task(s). Texas State Statute governs all duties of this position. This individual will have close interaction and teamwork between co-workers and supervisors.Requires the individual to adhere to an extensive group of regulated office procedures and legal statutes. Individuals must be able to perform several critical tasks at a time while maintaining proficient accuracy and attention to critical detail. Position requires the ability to retain a vast amount of information while performing multiple functions concurrently. An individual is required to sign a confidentiality agreement. The use of customized software specifically designed for county government by which all accounting reports and records research are performed. The following duties of this position require the employee to perform the following:Creates from legal documents an index whereby recorded and scanned images may be searched and retrieved electronically as required by legal statute.Electronic cashiering of legal documents; demanding basic computer literacy and working knowledge of Windows environment and critical concentration.Records electronically and accurately mark each legal document presented for archiving purposes as required by law.Ascertains from usually vague information and enough facts to properly instruct the public, attorney's title companies, etc. in proper procedures.Electronic image scanning of all legal documents.Reconciles cash, checks, and escrow accounts to daily cash drawer report.Generates copies/certified copies of various types of legal documents as required by legal statutes.Assist the public in searching for records electronically and manually.Prepare all mail for recording.Qualifies applicants and prepares marriage licenses.Electronically cashier, record, and scan birth and death certificates. This requires communicating with state offices, hospital personnel, funeral directors, and other professional personnel.Qualifies applicants and proper applications for beer/wine licenses. Requires some coordination with the TABC Officer.Maintains logs for security paper and recording numbers as set forth by office policy mandated by the state. (Required by Bureau of Vital Statistics)Travel and perform like duties at the Branch Offices (Bulverde & Sattler) as necessary. This could be with little or no prior notice.Other duties as assigned.Attendance is an essential function of the job.The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position and is assigned by the supervisor.A high school diploma or GED equivalent is required; two (2) to four (4) years related experience in general office procedures and direct contact with the public; basic level computer literacy and working knowledge of Windows.This is a full-time position, Monday Friday, 8:00 AM to 5:00 PM. The position allows for general accountability based on a given set of guidelines. The individual is allowed to use professional judgment, however, is required to obtain supervisors' approval before making any changes to standard office policies