Finance and Operations Coordinator
About AscendBacked by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential. For more information, visit www.ascendtogether.com.Elevate your career at Saltmarsh!Saltmarsh is looking for a detail-oriented Finance & Operations Coordinator to serve as the operational and financial backbone of our team. This is a high-impact, in-office role that blends executive-assistant precision with hands-on financial discipline. This person will support the IT Team's monthly financial close process, keep client billing accurate and timely, manage procurement from sourcing through receipt, and ensure our consultants stay on schedule.At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. If you're passionate about excellence and looking to take your career to the next level, this role is for you.What You'll DoAs a Finance & Operations Coordinator, you will:Own the monthly financial close-books closed on time including WIP, additions, and true-upsBuild and maintain standard operating procedures that includes month-end close, billing cycles, procurement, credit/returns, and AR collectionsAuditing and validating client billing to ensure accuracyTracking and managing WIPMaintaining financial documentationMonitor accounts receivable aging and driving reduction downManage sourcing, purchase orders, receipts, and vendor portal managementManage ordering and billing of equipment, ensuring accurate cost allocation per client or projectTracking warranties on equipment and proactively flag upcoming expirations or claimsAssist consultants with staying on top of their calendars and appointments by proactively sending reminders, rescheduling meetings, and keeping the team on trackCommunicate professionally with clients to resolve billing questions and collect on open balancesServe as a primary point of contact for client communications, responding promptly and professionallyProvide general office and building support as needed to keep day-to-day operations running smoothlyWho You AreThe ideal candidate will have:Exceptional attention to detailStrong time management and scheduling skillsExperience with client billing, invoicing, or financial reconciliationFamiliarity with procurement workflows: POs, vendor management, receipts, and cost trackingProficiency with:ConnectWise ManageMicrosoft OfficeWhat We OfferSaltmarsh invests in their employees' growth, development, and work-life balance by offering:Firm-paid CPELeadership opportunitiesSabbatical programFlexible PTO11 firm-paid holidaysMajor medical, dental, and vision insuranceEmployer-paid life insuranceLong-term disability coverage401(k) with company matchEquity program for Senior Managers+ and top performing ManagersLocationThis position will be located at Saltmarsh's Pensacola office Monday through Friday.Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family.Apply now and let's build something amazing together!How to ApplySubmit your information in the application section directly below! This will include:Basic contact informationResume/CV and optional cover letter uploadWork eligibility and compensationVoluntary demographic & self-ID questionsFor further questions or inquiries about the role, please reach out to Olivia Riley, Sr. Recruiter at olivia.riley@ascendtogether.com.At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.