{"schemaVersion":"jobsearcher.job.v1","id":"b514b4ae7c429ae6cfde4a94","url":"https://jobsearcher.com/jobs/b514b4ae7c429ae6cfde4a94","canonicalUrl":"https://jobsearcher.com/jobs/b514b4ae7c429ae6cfde4a94","title":"Shared Services Coordinator","description":"Description:\n\nShared Services Coordinator\n\nPosition Summary\n\nThe Shared Services Coordinator provides administrative and operational support for centralized shared services functions across the organization. This position is responsible for account setup and maintenance, supplier onboarding, supplier portal administration, and support of accounts payable and accounts receivable activities. The coordinator works closely with internal departments and external partners to ensure efficient, accurate, and timely processing of business transactions and information.\n\nKey Responsibilities\n\nAccount Setup & Maintenance\n\nCreate and maintain customer, vendor, and other business accounts in company systems.\nReview account requests for completeness and accuracy.\nUpdate account information as needed and ensure data integrity.\nResolve account-related issues and coordinate with stakeholders to implement corrections.\n\nAccounts Payable Support\n\nProcess and route invoices for approval.\nAssist with payment tracking and vendor inquiries.\nReconcile invoice discrepancies and escalate issues as needed.\nMaintain organized AP documentation and records.\n\nAccounts Receivable Support\n\nAssist with customer invoicing activities.\nMonitor outstanding receivables and follow up on payment status.\nSupport cash application and account reconciliation efforts.\nCommunicate with customers regarding billing inquiries.\n\nAdministrative & Operational Support\n\nMaintain accurate records and documentation.\nSupport audit requests by gathering required documentation.\nAssist with process documentation and standard operating procedures.\nParticipate in projects aimed at improving efficiency and service quality.\nSupport operational route-closing activities on a rotating schedule, including alternating-week assignments that require remote work during late evening or overnight hours to ensure timely completion of business-critical processes.\n\nCustomer Service & Collaboration\n\nRespond to internal and external inquiries in a professional and timely manner.\nPartner with Finance, Operations, Sales, and other departments to support business needs.\nBuild positive working relationships with suppliers, customers, and internal stakeholders.\n\nContinuous Improvement\n\nIdentify opportunities for process improvements and standardization.\nAssist in implementing new procedures, systems, and workflows.\nSupport the Shared Services Manager with special projects and departmental initiatives.\n\nAdditional Responsibilities\n\nPerform other duties as assigned.\nTake on new responsibilities as the Shared Services function evolves and expands.\nAssist with cross-functional initiatives and support changing business priorities.\n\nWork Authorization\n\nMust be authorized to work in the USA for any employer.\n\nL&F Distributors provides equal employment opportunities to applicants and employees without regard of race, color, religion, sex sexual orientation, gender identity, national origin, protected veteran status, or disability.\n\nRequirements:\n\nPreferred Qualifications\n\nAssociate's or Bachelor's degree in Business, Accounting, Finance, or related field preferred but not required.\n\n1-3 years of administrative, accounting, shared services, customer service, or operations experience.\n\nProficiency in Microsoft Office, particularly Excel.\n\nExperience with ERP systems, accounting software, or supplier management platforms preferred.\n\nStrong attention to detail and organizational skills.\n\nExcellent communication and problem-solving abilities.\n\nAbility to manage multiple priorities in a fast-paced environment.","company":"Lf Distributors","rawCompany":"lf distributors","city":"McAllen","state":"TX","isRemote":false,"isActive":true,"createdAt":"2026-08-15T03:42:03.820Z","occupations":[{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Shared Services Coordinator","description":"Description:\n\nShared Services Coordinator\n\nPosition Summary\n\nThe Shared Services Coordinator provides administrative and operational support for centralized shared services functions across the organization. This position is responsible for account setup and maintenance, supplier onboarding, supplier portal administration, and support of accounts payable and accounts receivable activities. The coordinator works closely with internal departments and external partners to ensure efficient, accurate, and timely processing of business transactions and information.\n\nKey Responsibilities\n\nAccount Setup & Maintenance\n\nCreate and maintain customer, vendor, and other business accounts in company systems.\nReview account requests for completeness and accuracy.\nUpdate account information as needed and ensure data integrity.\nResolve account-related issues and coordinate with stakeholders to implement corrections.\n\nAccounts Payable Support\n\nProcess and route invoices for approval.\nAssist with payment tracking and vendor inquiries.\nReconcile invoice discrepancies and escalate issues as needed.\nMaintain organized AP documentation and records.\n\nAccounts Receivable Support\n\nAssist with customer invoicing activities.\nMonitor outstanding receivables and follow up on payment status.\nSupport cash application and account reconciliation efforts.\nCommunicate with customers regarding billing inquiries.\n\nAdministrative & Operational Support\n\nMaintain accurate records and documentation.\nSupport audit requests by gathering required documentation.\nAssist with process documentation and standard operating procedures.\nParticipate in projects aimed at improving efficiency and service quality.\nSupport operational route-closing activities on a rotating schedule, including alternating-week assignments that require remote work during late evening or overnight hours to ensure timely completion of business-critical processes.\n\nCustomer Service & Collaboration\n\nRespond to internal and external inquiries in a professional and timely manner.\nPartner with Finance, Operations, Sales, and other departments to support business needs.\nBuild positive working relationships with suppliers, customers, and internal stakeholders.\n\nContinuous Improvement\n\nIdentify opportunities for process improvements and standardization.\nAssist in implementing new procedures, systems, and workflows.\nSupport the Shared Services Manager with special projects and departmental initiatives.\n\nAdditional Responsibilities\n\nPerform other duties as assigned.\nTake on new responsibilities as the Shared Services function evolves and expands.\nAssist with cross-functional initiatives and support changing business priorities.\n\nWork Authorization\n\nMust be authorized to work in the USA for any employer.\n\nL&F Distributors provides equal employment opportunities to applicants and employees without regard of race, color, religion, sex sexual orientation, gender identity, national origin, protected veteran status, or disability.\n\nRequirements:\n\nPreferred Qualifications\n\nAssociate's or Bachelor's degree in Business, Accounting, Finance, or related field preferred but not required.\n\n1-3 years of administrative, accounting, shared services, customer service, or operations experience.\n\nProficiency in Microsoft Office, particularly Excel.\n\nExperience with ERP systems, accounting software, or supplier management platforms preferred.\n\nStrong attention to detail and organizational skills.\n\nExcellent communication and problem-solving abilities.\n\nAbility to manage multiple priorities in a fast-paced environment.","datePosted":"2026-08-15T03:42:03.820Z","dateModified":"2026-08-15T03:42:03.820Z","hiringOrganization":{"@type":"Organization","name":"Lf Distributors","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McAllen","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b514b4ae7c429ae6cfde4a94"},"url":"https://jobsearcher.com/jobs/b514b4ae7c429ae6cfde4a94"}}