{"schemaVersion":"jobsearcher.job.v1","id":"b4b9994de295d91f84117f96","url":"https://jobsearcher.com/jobs/b4b9994de295d91f84117f96","canonicalUrl":"https://jobsearcher.com/jobs/b4b9994de295d91f84117f96","title":"Event Coordinator","description":"Bartholomew Estate Winery is seeking a creative, dynamic and team spirited Events Coordinator to join us. We are located in historic Bartholomew Park, the heart of the estate where Count Agoston Haraszthy launched the California premium wine industry in 1857. Today the site is a 375-acre private park, open to the public, supported by the winery, which produces award winning estate grown wines, and is owned by the non-profit Bartholomew Foundation.\r\nJob Summary\r\nThe Event Coordinator is responsible for driving private event business and managing the planning, coordination, and on-site execution of events at the winery and park property. This position actively promotes the winery as an event destination, responds to inquiries, conducts site tours, develops proposals, and builds relationships with clients, vendors, and community partners to generate new event opportunities. In addition to business development responsibilities, the Event Coordinator oversees the full event lifecycle, including client communication, event logistics, vendor coordination, internal team coordination, setup, execution, breakdown, and post-event follow-up. The role ensures that all private events, winery-hosted events, and special programs are executed professionally, efficiently, and in alignment with winery standards, brand image, and guest experience expectations.\r\nESSENTIAL FUNCTIONS\r\nEvent Sales and Business Development - 30%\r\nActively recruit new private, corporate, nonprofit events, and other special occasions.\r\nRespond promptly and professionally to event inquiries by phone, email, website forms, and referral sources.\r\nConduct site tours and event walkthroughs for prospective clients, planners, and vendors.\r\nPrepare and present event proposals, pricing, contracts, and related event documentation.\r\nMaintain consistent follow-up with prospective clients to convert inquiries into booked events.\r\nDevelop and maintain relationships with event planners, caterers, vendors, tourism partners, local businesses, and community organizations.\r\nRepresent the winery at networking events, hospitality functions, open houses, and promotional opportunities as needed.\r\nTrack leads, inquiries, bookings, lost business, and client communications.\r\nIdentify opportunities to grow private event revenue and improve the winery's visibility as an event venue.\r\nEvent Planning and Coordination -30%\r\nCoordinate private events from initial inquiry through completion.\r\nServe as the primary point of contact for clients throughout the planning process.\r\nManage event timelines, floor plans, guest counts, rental needs, vendor requirements, and special requests.\r\nCoordinate with internal departments, including tasting room, hospitality, facilities, wine club, marketing, and management teams, to support event needs.\r\nCommunicate event details clearly to internal teams and outside vendors.\r\nMaintain event calendars, budgets, invoices, contracts, permits, insurance documents, and event records.\r\nEnsure event plans comply with winery policies, alcohol service requirements, safety standards, and property guidelines.\r\nResolve issues that arise during the planning process with professionalism and sound judgment.\r\nEvent Execution - 30%\r\nOversee event setup, guest arrival, event flow, vendor coordination, and breakdown.\r\nServe as the on-site lead for assigned private events, winery events, and special programs.\r\nProvide directions to vendors, temporary staff, and support personnel during event setup and execution.\r\nMonitor event spaces to ensure cleanliness, safety, presentation standards, and timely transitions.\r\nAnticipate guest, client, vendor, and operational needs throughout each event.\r\nRespond quickly and calmly to day-of changes, guest concerns, weather issues, or operational challenges.\r\nEnsure events are executed in a manner that reflects the winery's hospitality standards and brand experience.\r\nComplete post-event follow-up, including client communication, internal debriefs, invoice review, and event notes.\r\nWinery and Hospitality Support - 10%\r\nAssist with winery-hosted events, member events, release parties, dinners, tastings, and community events.\r\nSupport tasting room or winery operations as needed.\r\nMaintain organized, clean, and presentation-ready event spaces.\r\nAssist with inventory, event supplies, signage, décor, and event-related materials.\r\nContribute ideas for improving event operations, guest experience, and revenue opportunities.\r\nSUPERVISIORY RESPONSIBILITIES\r\nAlthough this position does not have direct supervisory responsibilities, during an event, the Event Coordinator may provide directions to staff, vendors, service providers, and support personnel during event setup, execution, and breakdown.\r\nMINIMUM QUALIFICATIONS\r\nTwo or more years of experience in proven event planning, hospitality, winery events, venue sales, or a related field.\r\nExperience selling, booking, or actively recruiting private event business preferred.\r\nStrong organizational, time management, follow-up, and communication skills.\r\nAbility to manage multiple events, inquiries, priorities, and deadlines simultaneously.\r\nExperience coordinating vendors, clients, timelines, event logistics, and on-site execution.\r\nProfessional, hospitality-focused demeanor with strong client service skills.\r\nAbility to conduct site tours and present the winery confidently to prospective clients.\r\nProficiency with Microsoft Office Suite.\r\nExperience with event management software, CRM systems, or booking platforms preferred.\r\nAbility to work evenings, weekends, and holidays as required.\r\nValid California driver's license and reliable transportation.\r\nMust be 21 years of age or older.\r\nWine industry, wedding, corporate event, or luxury hospitality experience preferred.\r\nWork Environment\r\nWork is performed in both indoor and outdoor settings across the winery property. The position requires regular on-site presence during events, site tours, planning meetings.\r\nJ-18808-Ljbffr","company":"Tasting Room Expo","rawCompany":"tasting room expo","city":"Sonoma","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-20T15:34:33.230Z","occupations":[{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"11-9072.00","title":"Entertainment and Recreation Managers, Except Gambling","slug":"entertainment-and-recreation-managers-except-gambling"},{"code":"39-1014.00","title":"First-Line Supervisors of Entertainment and Recreation Workers, Except Gambling Services","slug":"first-line-supervisors-of-entertainment-and-recreation-workers-except-gambling-services"}],"industries":[{"code":"561920","title":"Convention and Trade Show Organizers","slug":"convention-and-trade-show-organizers"},{"code":"312130","title":"Wineries","slug":"wineries"},{"code":"111332","title":"Grape Vineyards","slug":"grape-vineyards"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Event Coordinator","description":"Bartholomew Estate Winery is seeking a creative, dynamic and team spirited Events Coordinator to join us. We are located in historic Bartholomew Park, the heart of the estate where Count Agoston Haraszthy launched the California premium wine industry in 1857. Today the site is a 375-acre private park, open to the public, supported by the winery, which produces award winning estate grown wines, and is owned by the non-profit Bartholomew Foundation.\r\nJob Summary\r\nThe Event Coordinator is responsible for driving private event business and managing the planning, coordination, and on-site execution of events at the winery and park property. This position actively promotes the winery as an event destination, responds to inquiries, conducts site tours, develops proposals, and builds relationships with clients, vendors, and community partners to generate new event opportunities. In addition to business development responsibilities, the Event Coordinator oversees the full event lifecycle, including client communication, event logistics, vendor coordination, internal team coordination, setup, execution, breakdown, and post-event follow-up. The role ensures that all private events, winery-hosted events, and special programs are executed professionally, efficiently, and in alignment with winery standards, brand image, and guest experience expectations.\r\nESSENTIAL FUNCTIONS\r\nEvent Sales and Business Development - 30%\r\nActively recruit new private, corporate, nonprofit events, and other special occasions.\r\nRespond promptly and professionally to event inquiries by phone, email, website forms, and referral sources.\r\nConduct site tours and event walkthroughs for prospective clients, planners, and vendors.\r\nPrepare and present event proposals, pricing, contracts, and related event documentation.\r\nMaintain consistent follow-up with prospective clients to convert inquiries into booked events.\r\nDevelop and maintain relationships with event planners, caterers, vendors, tourism partners, local businesses, and community organizations.\r\nRepresent the winery at networking events, hospitality functions, open houses, and promotional opportunities as needed.\r\nTrack leads, inquiries, bookings, lost business, and client communications.\r\nIdentify opportunities to grow private event revenue and improve the winery's visibility as an event venue.\r\nEvent Planning and Coordination -30%\r\nCoordinate private events from initial inquiry through completion.\r\nServe as the primary point of contact for clients throughout the planning process.\r\nManage event timelines, floor plans, guest counts, rental needs, vendor requirements, and special requests.\r\nCoordinate with internal departments, including tasting room, hospitality, facilities, wine club, marketing, and management teams, to support event needs.\r\nCommunicate event details clearly to internal teams and outside vendors.\r\nMaintain event calendars, budgets, invoices, contracts, permits, insurance documents, and event records.\r\nEnsure event plans comply with winery policies, alcohol service requirements, safety standards, and property guidelines.\r\nResolve issues that arise during the planning process with professionalism and sound judgment.\r\nEvent Execution - 30%\r\nOversee event setup, guest arrival, event flow, vendor coordination, and breakdown.\r\nServe as the on-site lead for assigned private events, winery events, and special programs.\r\nProvide directions to vendors, temporary staff, and support personnel during event setup and execution.\r\nMonitor event spaces to ensure cleanliness, safety, presentation standards, and timely transitions.\r\nAnticipate guest, client, vendor, and operational needs throughout each event.\r\nRespond quickly and calmly to day-of changes, guest concerns, weather issues, or operational challenges.\r\nEnsure events are executed in a manner that reflects the winery's hospitality standards and brand experience.\r\nComplete post-event follow-up, including client communication, internal debriefs, invoice review, and event notes.\r\nWinery and Hospitality Support - 10%\r\nAssist with winery-hosted events, member events, release parties, dinners, tastings, and community events.\r\nSupport tasting room or winery operations as needed.\r\nMaintain organized, clean, and presentation-ready event spaces.\r\nAssist with inventory, event supplies, signage, décor, and event-related materials.\r\nContribute ideas for improving event operations, guest experience, and revenue opportunities.\r\nSUPERVISIORY RESPONSIBILITIES\r\nAlthough this position does not have direct supervisory responsibilities, during an event, the Event Coordinator may provide directions to staff, vendors, service providers, and support personnel during event setup, execution, and breakdown.\r\nMINIMUM QUALIFICATIONS\r\nTwo or more years of experience in proven event planning, hospitality, winery events, venue sales, or a related field.\r\nExperience selling, booking, or actively recruiting private event business preferred.\r\nStrong organizational, time management, follow-up, and communication skills.\r\nAbility to manage multiple events, inquiries, priorities, and deadlines simultaneously.\r\nExperience coordinating vendors, clients, timelines, event logistics, and on-site execution.\r\nProfessional, hospitality-focused demeanor with strong client service skills.\r\nAbility to conduct site tours and present the winery confidently to prospective clients.\r\nProficiency with Microsoft Office Suite.\r\nExperience with event management software, CRM systems, or booking platforms preferred.\r\nAbility to work evenings, weekends, and holidays as required.\r\nValid California driver's license and reliable transportation.\r\nMust be 21 years of age or older.\r\nWine industry, wedding, corporate event, or luxury hospitality experience preferred.\r\nWork Environment\r\nWork is performed in both indoor and outdoor settings across the winery property. The position requires regular on-site presence during events, site tours, planning meetings.\r\nJ-18808-Ljbffr","datePosted":"2026-10-20T15:34:33.230Z","dateModified":"2026-10-20T15:34:33.230Z","hiringOrganization":{"@type":"Organization","name":"Tasting Room Expo","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sonoma","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b4b9994de295d91f84117f96"},"url":"https://jobsearcher.com/jobs/b4b9994de295d91f84117f96"}}