{"schemaVersion":"jobsearcher.job.v1","id":"b41ee3a3aa5096c3cabaf8d8","url":"https://jobsearcher.com/jobs/b41ee3a3aa5096c3cabaf8d8","canonicalUrl":"https://jobsearcher.com/jobs/b41ee3a3aa5096c3cabaf8d8","title":"Associate Director, Program Operations","description":"Position Summary\nThe Associate Director, Program Operations sits at the intersection of program delivery and organizational operations — ensuring that school-based therapy staff and site teams have the administrative, logistical, and coordination support they need to do their best work. This role partners closely with program leadership and internal functions including HR, finance, and administration to keep programs running smoothly and staff well-supported.\nKey Responsibilities\nDay-to-Day Program Support\nOversee the operational needs of the school-based therapy program, ensuring staff and site teams are supported and program activities run efficiently.\nServe as a primary point of contact for program staff on operational questions, needs, and problem-solving.\nDevelop and maintain program tools, trackers, and documentation to support consistent, organized program delivery.\nStaff & HR Coordination\nSupport onboarding and offboarding processes for program staff in coordination with the operations team.\nServe as a liaison between program staff and HR, facilitating timely resolution of people-related needs and questions.\nHelp maintain accurate staff records and support compliance with organizational HR policies.\nBudget & Administrative Support\nAssist program leadership in tracking budgets, monitoring expenditures, and flagging variances.\nCoordinate program-related purchasing, expense reporting, and vendor communications in accordance with organizational policies.\nSupport preparation of operational reports, data summaries, and documentation for internal and external audiences.\nCross-Team Collaboration\nServe as a connector between the program team and internal operations functions, ensuring smooth communication and coordination.\nParticipate in program and operations meetings to stay current on organizational priorities and surface relevant needs.\nSupport organization-wide initiatives that intersect with program operations.\nQualifications\nAt least 3–5 years of experience in program coordination, operations support, or a comparable role.\nStrong organizational and coordination skills with the ability to manage multiple priorities simultaneously.\nClear, effective communicator — both written and verbal — with strong attention to detail.\nProactive and solutions-oriented, with a track record of keeping complex work moving.\nAbility to build trusting relationships across program and operational teams.\nFamiliarity with HR processes, budget tracking, and standard organizational systems.\nProficient in G Suite, Zoom, and general productivity tools; comfortable learning new platforms.\nB.A./B.S. in Business, Public Administration, Psychology, Social Work, Education, or a related field preferred.\nExperience in a nonprofit, educational, or mental health setting strongly preferred.","company":"Wellnesstogether","rawCompany":"wellnesstogether","city":"Roseville","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-19T15:51:51.044Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"621420","title":"Outpatient Mental Health and Substance Abuse Centers","slug":"outpatient-mental-health-and-substance-abuse-centers"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Associate Director, Program Operations","description":"Position Summary\nThe Associate Director, Program Operations sits at the intersection of program delivery and organizational operations — ensuring that school-based therapy staff and site teams have the administrative, logistical, and coordination support they need to do their best work. This role partners closely with program leadership and internal functions including HR, finance, and administration to keep programs running smoothly and staff well-supported.\nKey Responsibilities\nDay-to-Day Program Support\nOversee the operational needs of the school-based therapy program, ensuring staff and site teams are supported and program activities run efficiently.\nServe as a primary point of contact for program staff on operational questions, needs, and problem-solving.\nDevelop and maintain program tools, trackers, and documentation to support consistent, organized program delivery.\nStaff & HR Coordination\nSupport onboarding and offboarding processes for program staff in coordination with the operations team.\nServe as a liaison between program staff and HR, facilitating timely resolution of people-related needs and questions.\nHelp maintain accurate staff records and support compliance with organizational HR policies.\nBudget & Administrative Support\nAssist program leadership in tracking budgets, monitoring expenditures, and flagging variances.\nCoordinate program-related purchasing, expense reporting, and vendor communications in accordance with organizational policies.\nSupport preparation of operational reports, data summaries, and documentation for internal and external audiences.\nCross-Team Collaboration\nServe as a connector between the program team and internal operations functions, ensuring smooth communication and coordination.\nParticipate in program and operations meetings to stay current on organizational priorities and surface relevant needs.\nSupport organization-wide initiatives that intersect with program operations.\nQualifications\nAt least 3–5 years of experience in program coordination, operations support, or a comparable role.\nStrong organizational and coordination skills with the ability to manage multiple priorities simultaneously.\nClear, effective communicator — both written and verbal — with strong attention to detail.\nProactive and solutions-oriented, with a track record of keeping complex work moving.\nAbility to build trusting relationships across program and operational teams.\nFamiliarity with HR processes, budget tracking, and standard organizational systems.\nProficient in G Suite, Zoom, and general productivity tools; comfortable learning new platforms.\nB.A./B.S. in Business, Public Administration, Psychology, Social Work, Education, or a related field preferred.\nExperience in a nonprofit, educational, or mental health setting strongly preferred.","datePosted":"2026-07-19T15:51:51.044Z","dateModified":"2026-07-19T15:51:51.044Z","hiringOrganization":{"@type":"Organization","name":"Wellnesstogether","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Roseville","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b41ee3a3aa5096c3cabaf8d8"},"url":"https://jobsearcher.com/jobs/b41ee3a3aa5096c3cabaf8d8"}}