{"schemaVersion":"jobsearcher.job.v1","id":"b3532f2bcdc3aa73f527fcd8","url":"https://jobsearcher.com/jobs/b3532f2bcdc3aa73f527fcd8","canonicalUrl":"https://jobsearcher.com/jobs/b3532f2bcdc3aa73f527fcd8","title":"Executive Administrator","description":"Job Title: Executive Administrator\nDepartment: Retail\nReports To: Director of Human Resources\nClassification: Exempt\nUpdated: January 2026\n\nPosition Summary\nThe Executive Retail Assistant is responsible for the day-to-day administrative process for the retail division and support services, allowing retail brokers to leverage their time and resources as they network or market commercial retail properties, represent retail buyers and sellers, and develop commercial retail properties.\n\nEssential Functions\nPrepare correspondence, proposals, listing agreements, and contracts for retail brokers\nProvide support and assistance with a range of daily tasks for the retail department, including calendar management, ordering lunches, receptionist duties, etc.\nKeep a tickler file for supported team of expiration dates of important documents/permits, i.e. Broker’s License, TSA Pre-Check, Passport, etc.\nRun demos using mapping and demographic software, including Sites USA and Google Earth\nMapping: plot site locations and/or retail competition maps using mapping software\nMaintain market aerials/maps on current territories, including our clients’ stores, competitors, major malls, and big-box retail\nUtilize GIS and local government offices to locate ownership, property records, and tax information\nPerform demographic analysis as requested by our clients, including locating potential “hot spots.”\nCreate materials for Real Estate Committee (REC) packages with aerials, market maps, demographics, drivetime zone maps, distance maps, and any other information required\nAssemble books for market tours, including market maps, contact brokers for property brochures, interface with Chambers of Commerce and Economic Development Committees\nManipulate site plans, aerials, and other maps and documents in Photoshop Elements, Microsoft Publisher, and Snagit for Leases, Committee Review, Exhibits, and Broker Research\nUnder the broker's guidance, assist in obtaining items required to close deals, including subdivision maps, permits, environmental reports, engineering reports, etc., and interface directly with vendors to obtain these items.\nManage commission invoicing with accuracy and confidentiality\nMaintain Real Estate Licensing for all Brokers at The Keith Corporation\nGather all retail listing information and provide it to the Marketing department for placement in external commercial databases\nAdvise the Marketing department of new listing signage needs and provide relevant location and signage information.\nMaintain a neat and orderly work area.\nPlanning, preparation, setup, and cleanup of internal and external retail broker meetings, luncheons, etc. Provide meeting support to other teams as needed\nCalendar management for multiple brokers\nAssist with the year-end budget for the retail department\nPrepare expense reports for the retail department\nDevelop and maintain a positive working relationship with personnel on all levels, both within the company and with clients.\nOther Functions\nDevelop and maintain contact lists, client lists, prospect lists, etc.\nAssist brokers in creating prospect lists\nPerform database searches for retail brokers as requested and in the format requested.\nManage any errands the retail brokers require (e.g., picking up blueprints, color copies, making deliveries, etc.)\nArrange for travel, hotel, and car reservations\nMaintain membership records of various Broker affiliations, including ICSC, CCIM, etc.\nOccasionally provide backup support to the Receptionist as needed\nAssist brokers with personal errands & appointments\nCompetencies\nStrong interpersonal and problem-solving skills\nExcellent verbal/written communication and presentation skills\nProven record of providing excellent customer service\nHighly organized, detail-oriented, ability to multi-task, and exceptional time management skills\nDetermine priorities based on urgency and various deadlines\nAbility to assess workplace challenges and develop creative solutions\nTechnical Skills\nHigh proficiency in MS applications, including Outlook, Word, Excel, and PowerPoint\nProficient in Publisher, Internet Research, Costar, Zipforms, and Mapping Software. (Photoshop Elements and Google Earth a Plus)\nKnowledge, Skills, Abilities\nAssociate degree (required)\nBachelor's degree (preferred)\nPossess or be willing to obtain a notary commission certificate\n5+ years of experience as a processing assistant or administrative assistant with similar duties\nValid driver’s license (required)\nFamiliar with standard concepts, practices, and procedures within the field of commercial real estate\nPosition Type / Expected Hours of Work\nThis is a full-time, exempt position with working hours Monday through Friday. Some overtime, holidays, or weekends may be required\nTravel\nOccasional travel may be required for this position.\nSupervisory Responsibilities\nThis position has no supervisory responsibilities.\nWork Environment\nThis job operates in a professional office environment, which requires you to be onsite.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.\nWhile performing the duties of this job, the employee is regularly required, but not limited to, talk, see, feel, hear effectively, kneel, bend, squat, stand, walk, climb a ladder or stairs, and the ability to pick up or carry up to 50 lbs. The employee is frequently required to sit or stand for an eight-hour shift in front of a computer and use hands to handle and reach.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.\nEEO Statement\nThe Keith Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Keith Corporation complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.\nThe Keith Corporation expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Keith Corporation’s employees to perform their job duties may result in discipline up to and including discharge.","company":"Keith","rawCompany":"keith","city":"Charlotte","state":"NC","isRemote":false,"isActive":false,"createdAt":"2026-05-30T03:58:25.982Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"11-9141.00","title":"Property, Real Estate, and Community Association Managers","slug":"property-real-estate-and-community-association-managers"}],"industries":[{"code":"531210","title":"Offices of Real Estate Agents and Brokers","slug":"offices-of-real-estate-agents-and-brokers"},{"code":"531390","title":"Other Activities Related to Real Estate","slug":"other-activities-related-to-real-estate"},{"code":"531312","title":"Nonresidential Property Managers","slug":"nonresidential-property-managers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Administrator","description":"Job Title: Executive Administrator\nDepartment: Retail\nReports To: Director of Human Resources\nClassification: Exempt\nUpdated: January 2026\n\nPosition Summary\nThe Executive Retail Assistant is responsible for the day-to-day administrative process for the retail division and support services, allowing retail brokers to leverage their time and resources as they network or market commercial retail properties, represent retail buyers and sellers, and develop commercial retail properties.\n\nEssential Functions\nPrepare correspondence, proposals, listing agreements, and contracts for retail brokers\nProvide support and assistance with a range of daily tasks for the retail department, including calendar management, ordering lunches, receptionist duties, etc.\nKeep a tickler file for supported team of expiration dates of important documents/permits, i.e. Broker’s License, TSA Pre-Check, Passport, etc.\nRun demos using mapping and demographic software, including Sites USA and Google Earth\nMapping: plot site locations and/or retail competition maps using mapping software\nMaintain market aerials/maps on current territories, including our clients’ stores, competitors, major malls, and big-box retail\nUtilize GIS and local government offices to locate ownership, property records, and tax information\nPerform demographic analysis as requested by our clients, including locating potential “hot spots.”\nCreate materials for Real Estate Committee (REC) packages with aerials, market maps, demographics, drivetime zone maps, distance maps, and any other information required\nAssemble books for market tours, including market maps, contact brokers for property brochures, interface with Chambers of Commerce and Economic Development Committees\nManipulate site plans, aerials, and other maps and documents in Photoshop Elements, Microsoft Publisher, and Snagit for Leases, Committee Review, Exhibits, and Broker Research\nUnder the broker's guidance, assist in obtaining items required to close deals, including subdivision maps, permits, environmental reports, engineering reports, etc., and interface directly with vendors to obtain these items.\nManage commission invoicing with accuracy and confidentiality\nMaintain Real Estate Licensing for all Brokers at The Keith Corporation\nGather all retail listing information and provide it to the Marketing department for placement in external commercial databases\nAdvise the Marketing department of new listing signage needs and provide relevant location and signage information.\nMaintain a neat and orderly work area.\nPlanning, preparation, setup, and cleanup of internal and external retail broker meetings, luncheons, etc. Provide meeting support to other teams as needed\nCalendar management for multiple brokers\nAssist with the year-end budget for the retail department\nPrepare expense reports for the retail department\nDevelop and maintain a positive working relationship with personnel on all levels, both within the company and with clients.\nOther Functions\nDevelop and maintain contact lists, client lists, prospect lists, etc.\nAssist brokers in creating prospect lists\nPerform database searches for retail brokers as requested and in the format requested.\nManage any errands the retail brokers require (e.g., picking up blueprints, color copies, making deliveries, etc.)\nArrange for travel, hotel, and car reservations\nMaintain membership records of various Broker affiliations, including ICSC, CCIM, etc.\nOccasionally provide backup support to the Receptionist as needed\nAssist brokers with personal errands & appointments\nCompetencies\nStrong interpersonal and problem-solving skills\nExcellent verbal/written communication and presentation skills\nProven record of providing excellent customer service\nHighly organized, detail-oriented, ability to multi-task, and exceptional time management skills\nDetermine priorities based on urgency and various deadlines\nAbility to assess workplace challenges and develop creative solutions\nTechnical Skills\nHigh proficiency in MS applications, including Outlook, Word, Excel, and PowerPoint\nProficient in Publisher, Internet Research, Costar, Zipforms, and Mapping Software. (Photoshop Elements and Google Earth a Plus)\nKnowledge, Skills, Abilities\nAssociate degree (required)\nBachelor's degree (preferred)\nPossess or be willing to obtain a notary commission certificate\n5+ years of experience as a processing assistant or administrative assistant with similar duties\nValid driver’s license (required)\nFamiliar with standard concepts, practices, and procedures within the field of commercial real estate\nPosition Type / Expected Hours of Work\nThis is a full-time, exempt position with working hours Monday through Friday. Some overtime, holidays, or weekends may be required\nTravel\nOccasional travel may be required for this position.\nSupervisory Responsibilities\nThis position has no supervisory responsibilities.\nWork Environment\nThis job operates in a professional office environment, which requires you to be onsite.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.\nWhile performing the duties of this job, the employee is regularly required, but not limited to, talk, see, feel, hear effectively, kneel, bend, squat, stand, walk, climb a ladder or stairs, and the ability to pick up or carry up to 50 lbs. The employee is frequently required to sit or stand for an eight-hour shift in front of a computer and use hands to handle and reach.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.\nEEO Statement\nThe Keith Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Keith Corporation complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.\nThe Keith Corporation expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Keith Corporation’s employees to perform their job duties may result in discipline up to and including discharge.","datePosted":"2026-05-30T03:58:25.982Z","dateModified":"2026-05-30T03:58:25.982Z","hiringOrganization":{"@type":"Organization","name":"Keith","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Charlotte","addressRegion":"NC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b3532f2bcdc3aa73f527fcd8"},"url":"https://jobsearcher.com/jobs/b3532f2bcdc3aa73f527fcd8"}}