{"schemaVersion":"jobsearcher.job.v1","id":"b0cb4a43276828da3fcaa324","url":"https://jobsearcher.com/jobs/b0cb4a43276828da3fcaa324","canonicalUrl":"https://jobsearcher.com/jobs/b0cb4a43276828da3fcaa324","title":"Sr. Executive Assistant","description":"interface.ai is the industry’s leading specialized AI provider for banks and credit unions, serving over 100 financial institutions. The company’s integrated AI platform offers a unified banking experience through voice, chat, and employee-assisting solutions, enhanced by proprietary Generative AI.\r\nOur mission is to transform the banking experience so every consumer enjoys hyper-personalized, secure, and seamless interactions, while improving operational efficiencies and driving revenue growth.\r\ninterface.ai offers pre-trained, domain-specific AI solutions that are easy to integrate, scale, and manage, both in-branch and online. Combining this with deep industry expertise, interface.ai is the AI solution for banks and credit unions that want to deliver exceptional experiences and stay at the forefront of AI innovation.\r\nSenior Executive Assistant to the Founder & CEO\r\nLocation: San Mateo, CA or San Jose, CA\r\nRole Type: Full-time\r\nAbout the Role\r\nWe are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO’s time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion.\r\nThis position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO’s schedule (including after hours when needed) are essential.\r\nKey Responsibilities\r\nCalendar & Schedule Management: Own and optimize the CEO’s calendar, prioritizing meetings and commitments that drive company goals.\r\nTime Leverage: Protect the CEO’s time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities.\r\nMeeting & Preparation: Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking.\r\nCommunication Management: Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO.\r\nTravel & Logistics: Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies.\r\nExecution Support: Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments.\r\nConfidential Support: Handle sensitive business and personal matters with professionalism and discretion.\r\nAfter-Hours Availability: Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours.\r\nQualifications\r\n7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive.\r\nProven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment.\r\nStrong communication skills—able to write clearly, manage correspondence, and represent the CEO with professionalism.\r\nExceptional organizational and time-management skills, with a sharp eye for detail.\r\nHigh level of discretion, judgment, and emotional intelligence.\r\nComfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.).\r\nFlexible, adaptable, and committed to making the CEO more effective.\r\nWhat Success Looks Like\r\nThe CEO’s time is focused only on the most strategic and high-value priorities.\r\nMeetings and schedules run seamlessly, with proper preparation and follow-up.\r\nThe CEO operates with clarity, fewer distractions, and greater leverage.\r\nUrgent matters are handled quickly, effectively, and often before the CEO is even aware of them.\r\nCompensation\r\nThe base salary range for this role will be between $120,000 to $140,000. Final compensation will be determined by a variety of factors, including, but not limited to, location, skills, experience, education, and certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role.\r\nEqual Employment Opportunity\r\nInterface.ai is committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and do not discriminate on the basis of protected status. Employment decisions are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person’s perspective and contributions.#J-18808-Ljbffr","company":"Interface","rawCompany":"interface","city":"San Mateo","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-09T09:08:26.474Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sr. Executive Assistant","description":"interface.ai is the industry’s leading specialized AI provider for banks and credit unions, serving over 100 financial institutions. The company’s integrated AI platform offers a unified banking experience through voice, chat, and employee-assisting solutions, enhanced by proprietary Generative AI.\r\nOur mission is to transform the banking experience so every consumer enjoys hyper-personalized, secure, and seamless interactions, while improving operational efficiencies and driving revenue growth.\r\ninterface.ai offers pre-trained, domain-specific AI solutions that are easy to integrate, scale, and manage, both in-branch and online. Combining this with deep industry expertise, interface.ai is the AI solution for banks and credit unions that want to deliver exceptional experiences and stay at the forefront of AI innovation.\r\nSenior Executive Assistant to the Founder & CEO\r\nLocation: San Mateo, CA or San Jose, CA\r\nRole Type: Full-time\r\nAbout the Role\r\nWe are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO’s time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion.\r\nThis position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO’s schedule (including after hours when needed) are essential.\r\nKey Responsibilities\r\nCalendar & Schedule Management: Own and optimize the CEO’s calendar, prioritizing meetings and commitments that drive company goals.\r\nTime Leverage: Protect the CEO’s time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities.\r\nMeeting & Preparation: Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking.\r\nCommunication Management: Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO.\r\nTravel & Logistics: Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies.\r\nExecution Support: Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments.\r\nConfidential Support: Handle sensitive business and personal matters with professionalism and discretion.\r\nAfter-Hours Availability: Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours.\r\nQualifications\r\n7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive.\r\nProven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment.\r\nStrong communication skills—able to write clearly, manage correspondence, and represent the CEO with professionalism.\r\nExceptional organizational and time-management skills, with a sharp eye for detail.\r\nHigh level of discretion, judgment, and emotional intelligence.\r\nComfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.).\r\nFlexible, adaptable, and committed to making the CEO more effective.\r\nWhat Success Looks Like\r\nThe CEO’s time is focused only on the most strategic and high-value priorities.\r\nMeetings and schedules run seamlessly, with proper preparation and follow-up.\r\nThe CEO operates with clarity, fewer distractions, and greater leverage.\r\nUrgent matters are handled quickly, effectively, and often before the CEO is even aware of them.\r\nCompensation\r\nThe base salary range for this role will be between $120,000 to $140,000. Final compensation will be determined by a variety of factors, including, but not limited to, location, skills, experience, education, and certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role.\r\nEqual Employment Opportunity\r\nInterface.ai is committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and do not discriminate on the basis of protected status. Employment decisions are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person’s perspective and contributions.#J-18808-Ljbffr","datePosted":"2026-04-09T09:08:26.474Z","dateModified":"2026-04-09T09:08:26.474Z","hiringOrganization":{"@type":"Organization","name":"Interface","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Mateo","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"b0cb4a43276828da3fcaa324"},"url":"https://jobsearcher.com/jobs/b0cb4a43276828da3fcaa324"}}