Executive Assistant

GENERAL JOB FUNCTIONAbout CCWDContra Costa Water District (CCWD) provides safe, reliable, high-quality water and related services that support the health and vitality of the communities it serves. Through responsible stewardship of both its infrastructure and its people, CCWD is committed to building and sustaining a skilled workforce prepared to meet today’s needs and tomorrow’s challenges.Why Work HereMeaningful Public Service Play a direct role in supporting safe, reliable water service that protects public health and strengthens the communities we serve.Collaborative, Mission-Driven Culture Work alongside dedicated professionals who value integrity, accountability, innovation, and continuous improvement in service to the public.Competitive Total Rewards & Professional Growth CCWD offers a comprehensive compensation and benefits package, including competitive pay, medical/dental/vision coverage, retirement benefits, paid leave, and opportunities that support ongoing professional growth.The OpportunityThe Contra Costa Water District is seeking a highly organized, proactive, and detail-oriented Executive Assistant. This position provides high-level administrative, analytical, and technical support for two Assistant General Managers, within the General Manager’s Office. The successful candidate will independently manage projects, conduct research, coordinate programs, and ensure smooth operations within their assigned area. The role requires tact, discretion, and independent judgment, with responsibilities often performed with minimal direct oversight. Designated as a Confidential Employee within the General Manager’s Office, this role operates in a fast-paced, high-impact, and highly visible environment.Why You’ll Enjoy This RoleMaking an ImpactYou will support a mission that matters to more than 550,000 people while being part of a team that invests in its employees. Each day brings a variety of meaningful projects, offering the opportunity to contribute in a highly collaborative, high-trust environment.EXAMPLES OF DUTIESProgram & Project Support - Provide technical assistance in analysis, implementation, monitoring, and coordination of departmental programs and projects. Conduct research and statistical analysis on departmental activities and recommend improvements. Assist in developing goals, policies, and procedures.Administrative & Operational Support - Manage office operations and coordinate administrative needs. Prepare reports, summaries, data interpretations, and other documentation. Assist with budget development, expenditure research, and forecasting. Organize and maintain databases, electronic/physical files, and records in compliance with retention requirements.Communication & Customer Service - Respond to requests for information from staff and the public. Coordinate activities with external contractors and service providers.Executive-Level Secretarial Support – Maintain calendars, schedule meetings, draft correspondence, prepare reports, and manage phone communication for assigned management. For a full description of examples of duties, please visit the following link: Executive AssistantMinimum QualificationsFor a full listing of required qualifications, please visit the following link: Executive AssistantPossession of the minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process. The application deadline is 5:00 p.m. on Monday, April 6, 2026, or the first 150 qualified applications received, whichever comes first.Additional InformationPHYSICAL DEMANDSMust possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing and walking between work areas are required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.ENVIRONMENTAL ELEMENTSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.EQUAL EMPLOYMENT OPPORTUNITYContra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance.DIVERSITY, EQUITY, AND INCLUSIONOne of the many CCWD goals is to pursue organizational excellence through diversity, equity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion.CONVICTION HISTORYA condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify.DISASTER SERVICE WORKERAll CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.Applicants requesting reasonable accommodation during any phase of the recruitment process should contact Human Resources at 925-688-8002.In addition to a competitive salary, the Contra Costa Water District offers an excellent benefits package!Confidential Unit Employee Benefits IncludeEmployer-paid medical, dental, vision, and life insuranceEmployer-paid short term and long term disability insuranceVoluntary participation in the Flexible Spending Accounts for dependent care and healthcare reimbursementsVoluntary participation in the 401(a) and 457(b) deferred compensation plans with up to a 4% employer match12 paid holidays plus 16 hours of floating leave per year for exempt positions and 24 hours of floating leave for non-exempt positions48 hours of paid administrative leave per year for exempt positions40-hour vacation credit upon hire plus accrual at 10 days during the first year; 15 days per year accrual during year two; with additional accrual increases thereafter96 hours of sick leave accrual per yearEmployer-paid retiree health insurance for retiree and dependents. Confidential employees currently contribute 2.6% of base pay on a pretax basis for this benefit. Employees hired on or after January 1, 2016, are subject to a 10-year District-service vesting period to be eligible for fully paid retiree medical upon direct retirement from the CCWD. The CCWD provides CalPERS medical benefits. A defined benefit retirement plan; reciprocity with CalPERS and CalPERS reciprocal agencies. (Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paid retiree medical.) The defined benefit is 2.35% at 55 for those with classic reciprocity. New hires who are not eligible for classic reciprocity are eligible for the 2% at 62 PEPRA defined benefit.Participation in Social Security and MedicareExtensive Wellness Program including 50% employer-paid gym membership, up to $40 per monthHealth Insurance Credit for self and/or eligible dependents who have other group medical benefit coverageEducational Assistance Program up to $3,000 per fiscal year per employeeEmployer-paid Employee Assistance Program offering counseling and referral services for employees and eligible dependentsEmployees receive free admission to Los Vaqueros Reservoir that offers recreation areas, fishing, boating, and hiking trailsBilingual services payAnd moreFor additional information and the full details, eligibility, and provisions regarding the CCWD's applicable benefits package for Confidential Employees, please visit: Benefit Brochure01This position requires four (4) years of highly responsible administrative or complex secretarial experience providing support to a high-level administrator. Do you meet this requirement?YesNo02Please describe your experience providing high-level administrative support to executive or senior-level leadership. Include the level of leadership supported and the types of responsibilities you managed. Required Question