Billing Assistant

Pappageorge Haymes Partners (PH) is seeking a professional Billing Assistant to join our team. The ideal candidate is an organized self-starter with strong attention to detail, a problem-solving mindset, and the ability to work independently. Familiarity with professional services environments is preferred.Job Responsibilities:Project Billing & Financial Administration:Manage monthly draft billing using Interactive Billing, ensuring all deadlines are metRun financial reports and process project billing in alignment with contract terms and approved rate schedulesGenerate project reports for Project Managers, ensuring accuracy of calculations and dataSet up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projectsProcess time and expense transfers within or between projectsReview employee timesheets for billing accuracyMake labor and timesheet adjustments as needed after timesheets are postedReview preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassificationsProject Coordination & Client Communication:Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional servicesDistribute draft invoices to Project Managers for review and coordinate follow-upHandle client and contractor inquiries related to project billing and accounting recordsExperience:Bachelor’s degree in Accounting, Finance, or a related field preferred2+ years of relevant experience in the architecture or engineering (A/E) industry preferredProficient in MS Office, including Word and ExcelStrong analytical and reporting capabilitiesHighly organized with strong attention to detail and a proactive, problem-solving mindsetAble to manage competing deadlines and adapt to shifting prioritiesFamiliar with project-based accounting principles and proceduresSelf-directed and dependable, with the ability to work independentlySalary range for this position is $55,000.00 - $70,000.00, based on qualifications and experience. PH offers a comprehensive benefits package that includes employer-paid health insurance, life insurance, and long-term disability coverage, along with dental and vision insurance, 401(k) with an employer match, Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.Powered by JazzHR6XTWaQFPWh