{"schemaVersion":"jobsearcher.job.v1","id":"af7b0c98bf08ddd02e658bfb","url":"https://jobsearcher.com/jobs/af7b0c98bf08ddd02e658bfb","canonicalUrl":"https://jobsearcher.com/jobs/af7b0c98bf08ddd02e658bfb","title":"Administrative Operations Coordinator","description":"We are looking for a dependable Administrative Operations Coordinator to help keep daily office activities organized and running smoothly in Austin, Texas. This role supports leadership and internal teams by managing schedules, handling documentation, coordinating communications, and assisting with a wide range of operational tasks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach while balancing multiple priorities in a fast-moving, well-organized environment.\n\nResponsibilities:\n\nSupport the Operations Chief of Staff with day-to-day administrative coordination and follow-through on priority tasks.\nArrange meetings, calendars, and appointments while helping ensure schedules remain accurate and well organized.\nMaintain electronic and hard-copy files, reports, and records so information is current, accessible, and properly documented.\nCommunicate with clients and internal stakeholders through email, phone, and follow-up correspondence to keep requests moving forward.\nAssist with employee onboarding activities and help reinforce established office procedures and operational workflows.\nPrepare and process business documents such as invoices, purchase orders, and expense-related materials with a high level of accuracy.\nMonitor project timelines, action items, and deadlines to help teams stay on track with operational commitments.\nContribute to the development of presentations, contracts, reports, and proposal-related materials as needed.\nCoordinate office supply needs and interact with vendors to support smooth day-to-day office operations.\nHandle confidential company and client information with discretion and provide support on special projects as assigned.\nHigh school diploma or equivalent is required; an associate or bachelor’s degree is preferred.\nAt least 2 years of experience in administrative support, office coordination, operations support, customer service, or a related area is preferred.\nStrong organizational skills with the ability to manage competing priorities and meet deadlines consistently.\nClear written and verbal communication skills, including confidence interacting with clients and internal teams.\nProficiency with Microsoft Office applications such as Outlook, Word, Excel, and Teams.\nStrong attention to detail with dependable data entry, recordkeeping, and document management capabilities.\nAbility to work both independently and collaboratively while maintaining a focused and positive approach.\nExperience in services, project-based environments, invoicing, document control, or office administration is a plus.\nRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.\n\nRobert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.\n\nAll applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.\n\n© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .","company":"Robert Half","rawCompany":"robert half","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-06T16:25:13.348Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Operations Coordinator","description":"We are looking for a dependable Administrative Operations Coordinator to help keep daily office activities organized and running smoothly in Austin, Texas. This role supports leadership and internal teams by managing schedules, handling documentation, coordinating communications, and assisting with a wide range of operational tasks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach while balancing multiple priorities in a fast-moving, well-organized environment.\n\nResponsibilities:\n\nSupport the Operations Chief of Staff with day-to-day administrative coordination and follow-through on priority tasks.\nArrange meetings, calendars, and appointments while helping ensure schedules remain accurate and well organized.\nMaintain electronic and hard-copy files, reports, and records so information is current, accessible, and properly documented.\nCommunicate with clients and internal stakeholders through email, phone, and follow-up correspondence to keep requests moving forward.\nAssist with employee onboarding activities and help reinforce established office procedures and operational workflows.\nPrepare and process business documents such as invoices, purchase orders, and expense-related materials with a high level of accuracy.\nMonitor project timelines, action items, and deadlines to help teams stay on track with operational commitments.\nContribute to the development of presentations, contracts, reports, and proposal-related materials as needed.\nCoordinate office supply needs and interact with vendors to support smooth day-to-day office operations.\nHandle confidential company and client information with discretion and provide support on special projects as assigned.\nHigh school diploma or equivalent is required; an associate or bachelor’s degree is preferred.\nAt least 2 years of experience in administrative support, office coordination, operations support, customer service, or a related area is preferred.\nStrong organizational skills with the ability to manage competing priorities and meet deadlines consistently.\nClear written and verbal communication skills, including confidence interacting with clients and internal teams.\nProficiency with Microsoft Office applications such as Outlook, Word, Excel, and Teams.\nStrong attention to detail with dependable data entry, recordkeeping, and document management capabilities.\nAbility to work both independently and collaboratively while maintaining a focused and positive approach.\nExperience in services, project-based environments, invoicing, document control, or office administration is a plus.\nRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.\n\nRobert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.\n\nAll applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.\n\n© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .","datePosted":"2026-08-06T16:25:13.348Z","dateModified":"2026-08-06T16:25:13.348Z","hiringOrganization":{"@type":"Organization","name":"Robert Half","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"af7b0c98bf08ddd02e658bfb"},"url":"https://jobsearcher.com/jobs/af7b0c98bf08ddd02e658bfb"}}