Operations Administrator

Operations Administrator About Us At 1440 Multiversity, we are more than a workplace - we are a learning destination where energy, discovery, and creativity flourish. Everything we do is grounded in our vision: Creating hope for living well. Our work comes to life through five learning pillars: Live Well, Lead Well, Love Well, Work Well, and Wonder Well. These principles guide how we care for our guests, support one another, and create meaningful experiences every day. Why Work Here Great operations don't happen by accident. Behind every exceptional guest experience is a team of people who create structure, solve problems, and keep countless moving pieces aligned. This role sits at the center of that work. If you're someone who enjoys bringing order to complexity, building systems that help teams succeed, and ensuring important details never fall through the cracks, you'll find meaningful opportunities to make an impact here. When you join 1440, you'll be part of a collaborative team that: Values initiative, ownership, and follow-throughEncourages process improvement and continuous learningInvests in professional growth and cross-functional developmentBelieves strong systems create better experiences for both guests and employeesSupports a culture built on hospitality, accountability, and teamwork Position Summary The Operations Administrator is a key member of the Operations, Facilities, and Housekeeping teams, providing administrative, organizational, and project support that helps departments operate efficiently and effectively. This role serves as a trusted partner to the Director of Operations and Director of Facilities & Safety by coordinating purchasing activities, vendor relationships, work order systems, reporting, operational documentation, scheduling, and departmental projects. Success in this role requires exceptional organization, strong communication skills, attention to detail, and the ability to manage multiple priorities simultaneously. The ideal candidate enjoys creating structure, improving processes, and ensuring operational teams have the information and resources they need to succeed. What You'll Lead & Own Administrative & Operational SupportProvide direct administrative and operational support to Operations, Facilities, and Housekeeping leadershipManage calendars, meetings, recurring workflows, departmental schedules, and operational prioritiesPrepare meeting agendas, presentations, communications, and supporting materialsCapture meeting notes, track action items, and ensure timely follow-through on key initiativesHelp maintain visibility and accountability across multiple operational projects and priorities Purchasing, Vendors & Financial CoordinationCoordinate purchasing activities for equipment, supplies, uniforms, and operational materialsTrack orders, deliveries, invoices, contracts, and vendor documentationSupport invoice processing, expense tracking, and operational reportingServe as a primary point of contact for vendors and contractors, coordinating scheduling, communication, and site accessAssist leadership with competitive bid processes, vendor evaluations, and contract administration Facilities & Operational SystemsSupport administration of work order systems, including tracking, prioritization, reporting, and completion follow-upMaintain preventative maintenance schedules, inspection records, certifications, and compliance documentationOrganize and maintain standard operating procedures, operational documentation, and departmental recordsSupport inventory management systems, operational databases, and shared departmental tracking tools Process Improvement & Project CoordinationHelp streamline workflows and improve organizational efficiency across operational departmentsConduct research and gather information to support operational improvements and purchasing decisionsMaintain organized filing systems and ensure information remains current, accurate, and accessibleSupport operational projects and campus initiatives from planning through completion Team & Onboarding SupportCoordinate onboarding logistics, including uniforms, supplies, workspace readiness, and departmental setupAssist leadership with operational documentation and confidential employee recordsSupport communication and coordination across multiple operational teams What It Takes to Be Successful HereYou are exceptionally organized and naturally detail-orientedYou enjoy creating systems, processes, and structure that help teams work more effectivelyYou can manage multiple priorities without losing sight of important detailsYou take initiative and proactively solve problems before they become obstaclesYou communicate professionally and build strong working relationships across departmentsYou maintain confidentiality and exercise sound judgment when handling sensitive informationYou enjoy supporting others and take pride in helping teams succeed behind the scenes Qualifications RequiredMinimum three years of experience in an administrative, operations, hospitality, facilities, project coordination, or related roleStrong organizational, planning, and prioritization skillsExcellent written and verbal communication skillsProficiency with Microsoft Office and digital recordkeeping systemsAbility to work independently while managing multiple priorities and deadlines PreferredExperience supporting facilities, operations, hospitality, or maintenance teamsExperience with purchasing, vendor coordination, contract administration, or work order systemsConversational Spanish or bilingual English/Spanish proficiencyExperience supporting cross-functional projects and operational initiatives What Makes This Role Unique This position provides exposure to nearly every aspect of campus operations. One day you may be coordinating vendor contracts and tracking facility projects; the next, supporting onboarding efforts, improving workflows, or helping leadership execute a major operational initiative. For someone who enjoys variety, ownership, and making a meaningful impact through organization and operational excellence, this role offers a unique opportunity to contribute across multiple departments while helping support the overall success of the campus