Administrative Assistant III – Events & Operations (Economics & Business).

Department InformationColorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:Medical, Dental, and Vision InsuranceGenerous vacation and sick leave plus 13 paid holidaysState pension plan (PERA)Parental LeaveReduced cost tuition for employee and family membersLife and Disability InsuranceProfessional growth and training opportunitiesAccess to technology and equipmentColorado State Employee Assistance ProgramAccess to a world-class recreation centerInteraction with an international population and cultural eventsDescription Of JobBe the wheels in a fast-paced academic environmentThe Department of Economics and Business at Colorado School of Mines is seeking a highly organized, service-driven Administrative Assistant III who thrives in a dynamic environment and who enjoys putting their hands and feet to work making events happen and keeping department operations moving forward.This is not a desk-only administrative role. You’ll play a central part in delivering impactful events—from concept to cleanup—serving as the logistical engine behind everything from executive visits and symposia to student programs and celebratory events. Your role is essential in delivering high-level operations support to faculty and students whether that’s granting access to the building for students to study, maintaining email distribution lists so students receive appropriate and timely information, or proactively working with faculty to submit expense reports, you keep the wheels turning and moving the department forward!If you’re someone who enjoys rolling up your sleeves, solving problems in real time, and seeing a successful event come together because of your work, we’d love to meet you.What You’ll DoEvent Planning & Hands-On Execution (35%)You’ll own the full lifecycle of department events, with a strong emphasis on execution and physical coordination:Plan and coordinate events including lectures, recruiting events, advisory board meetings, symposia, and student programsActively set up and break down event spaces, including arranging tables, seating, signage, and materialsCoordinate and move event supplies, materials, and equipment as neededOversee on-site logistics, troubleshoot issues in real time, and ensure seamless executionPartner with vendors and catering, manage deliveries, and ensure everything is in place before start timeCoordinate volunteers/student workers during events and direct activities on-siteSupport guest speakers with travel, itineraries, and hospitality coordination This role requires frequent movement, standing, lifting, and active engagement during events.Office & Operational Coordination (55%)Serve as the front-facing hub for the department, supporting faculty, students, and visitorsManage scheduling, communications, purchasing, and travel logisticsCoordinate conference room scheduling and shared spacesMaintain office operations, supplies, and recordsSupport faculty searches and department initiativesWhat Makes You a Great FitYou enjoy hands-on work and being actively involved in event execution—not just planningYou’re energized by fast-paced environments with shifting prioritiesYou’re a natural problem solver who can think on your feetYou take pride in delivering high-quality events and experiencesYou’re equally comfortable coordinating behind the scenes and leading on-site logisticsPhysical & Work Environment ExpectationsThis role includes a meaningful physical component as part of event delivery:Frequent standing and walking during eventsSetting up rooms, moving materials, and coordinating physical logisticsOccasional lifting/carrying of event supplies (generally light to moderate weight)Flexibility to work occasional evenings or weekends to support eventsWhy Mines?At Colorado School of Mines, you’ll join a collaborative academic community known for innovation and impact. In this role, you’ll directly contribute to high-visibility events and programs that shape the student and faculty experience.Residency RequirementMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsThis posting is only open to residents of the State of Colorado at the time of submitting your application.Class Code & Classification DescriptionG3A4XX ADMINISTRATIVE ASSISTANT IIIMinimum QualificationsExperience Only:Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)OREducation And ExperienceA combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)Preferred QualificaitonsProficiency with spreadsheet and word processing software (i.e. Word and Excel). Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise. Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.Workday experiencePrior relevant state serviceCONDITIONS OF EMPLOYMENT:Background checkAppeal RightsAn applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .Supplemental InformationColorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?Look to Mines.