{"schemaVersion":"jobsearcher.job.v1","id":"ac0df8d253bfc69d6a73ae7b","url":"https://jobsearcher.com/jobs/ac0df8d253bfc69d6a73ae7b","canonicalUrl":"https://jobsearcher.com/jobs/ac0df8d253bfc69d6a73ae7b","title":"Document Control & Administrative Support","description":"Company: Exemplis\nDepartment: Credit & Collections\nLocation:\n\nCypress, CA, US, 90630\n\n#job-location.job-location-inline { display: inline; }\nWork Designation: Hybrid\n\nSalary Range: $16.52 - $23.13\n\nPosition Summary:\n\nThe Scanner will provide administrative support for Finance, Accounting, Customer Experience, Credit, Logistics, Shipping and Procurement departments as it relates to converting physical paper documentation into digital images for retention purposes. Also, this position will provide phone coverage for the front office receptionist for a few hours a day or as needed.\n\nThis is a hybrid role requiring onsite work three days per week in Cypress, CA (Tuesday, Wednesday, and Thursday).\n\nResponsibilities and Essential Functions:\nScanning, indexing and filing of the following documents: Purchase Orders, Literature Request Forms, Replacement Request Forms, RMA (Return Merchandise Authorization) Forms, Sales Quotes, Freight Claims, Bills Of Lading, Proofs of Delivery, Credit Memos, Credit Card Charge Forms, Debit Memos, Engineering Documents, A/R checks.\nEnsure that the necessary information is provided on the each document.\nResponsible for indexing the document properly and accurately.\nBox and file the documents accordingly.\nProvide necessary assistance to Customer Service, Credit, Shipping departments by searching for a particular document(s) when the document may be in the transition mode between a department and Liberty.\nCover for receptionist at the switchboard\nPick up company voicemail messages and distribute them accordingly.\nRespond to all communications within a reasonable amount of time frame.\nCover for receptionist at the switchboard when she is out of the office.\nSort and distribute mail.\nUpdate and distribute staff directory and master representative list and procedure training through SOI training sessions.\nReceive and notify or distribute packages accordingly.\nFax out documents when required.\nQualifications, Skills and Education:\n\nQualifications, Skills and Education:\n\nRequired Qualifications:\n\nHigh school diploma or GED.\nRespectable phone etiquette.\nComputer literate.\n\nPreferred Qualifications:\n\n3 years work experience in a professional office environment.\nStrong organization skills.\nDetailed orientated.\nCapability to multi task.\nProficient in computer document imaging & management. software a plus.\n\nPerks and Benefits:\n\nWe hope that you’re excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.\n\nIn addition to our unique culture, we also offer these fun perks and benefits.\n\nCompetitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.\n\nHybrid Work Schedule: We believe in supporting a healthy work–life balance and offer a flexible hybrid schedule, with remote work on Mondays and Fridays and onsite collaboration on Tuesdays, Wednesdays, and Thursdays.\n\nHealth Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.\n\n401(k): We match 100% up to 3% and then 50% of the next 2% deferred.\n\nTime Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!\n\nObserved Holidays: 10 company observed holidays: New Years, Martin Luther King, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.\n\nEmployee Discounts: We offer discounts to our employee across all of our product lines.\n\nHit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!\n\nTuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.\n\nAbout Us:\n\nIt all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park.\nFrom sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.\nAre you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities). Learn more and apply today.\nExemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.\n\nNearest Major Market: Orange County\nNearest Secondary Market: Los Angeles\nJob Segment: Retail Sales, Retail\n\n»\n\nStart apply with LinkedIn\nStart\nPlease wait...","company":"Exemplis","rawCompany":"exemplis","city":"Cypress","state":"CA","isRemote":false,"isActive":true,"createdAt":"2026-08-28T09:11:41.068Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document Control & Administrative Support","description":"Company: Exemplis\nDepartment: Credit & Collections\nLocation:\n\nCypress, CA, US, 90630\n\n#job-location.job-location-inline { display: inline; }\nWork Designation: Hybrid\n\nSalary Range: $16.52 - $23.13\n\nPosition Summary:\n\nThe Scanner will provide administrative support for Finance, Accounting, Customer Experience, Credit, Logistics, Shipping and Procurement departments as it relates to converting physical paper documentation into digital images for retention purposes. Also, this position will provide phone coverage for the front office receptionist for a few hours a day or as needed.\n\nThis is a hybrid role requiring onsite work three days per week in Cypress, CA (Tuesday, Wednesday, and Thursday).\n\nResponsibilities and Essential Functions:\nScanning, indexing and filing of the following documents: Purchase Orders, Literature Request Forms, Replacement Request Forms, RMA (Return Merchandise Authorization) Forms, Sales Quotes, Freight Claims, Bills Of Lading, Proofs of Delivery, Credit Memos, Credit Card Charge Forms, Debit Memos, Engineering Documents, A/R checks.\nEnsure that the necessary information is provided on the each document.\nResponsible for indexing the document properly and accurately.\nBox and file the documents accordingly.\nProvide necessary assistance to Customer Service, Credit, Shipping departments by searching for a particular document(s) when the document may be in the transition mode between a department and Liberty.\nCover for receptionist at the switchboard\nPick up company voicemail messages and distribute them accordingly.\nRespond to all communications within a reasonable amount of time frame.\nCover for receptionist at the switchboard when she is out of the office.\nSort and distribute mail.\nUpdate and distribute staff directory and master representative list and procedure training through SOI training sessions.\nReceive and notify or distribute packages accordingly.\nFax out documents when required.\nQualifications, Skills and Education:\n\nQualifications, Skills and Education:\n\nRequired Qualifications:\n\nHigh school diploma or GED.\nRespectable phone etiquette.\nComputer literate.\n\nPreferred Qualifications:\n\n3 years work experience in a professional office environment.\nStrong organization skills.\nDetailed orientated.\nCapability to multi task.\nProficient in computer document imaging & management. software a plus.\n\nPerks and Benefits:\n\nWe hope that you’re excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.\n\nIn addition to our unique culture, we also offer these fun perks and benefits.\n\nCompetitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.\n\nHybrid Work Schedule: We believe in supporting a healthy work–life balance and offer a flexible hybrid schedule, with remote work on Mondays and Fridays and onsite collaboration on Tuesdays, Wednesdays, and Thursdays.\n\nHealth Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.\n\n401(k): We match 100% up to 3% and then 50% of the next 2% deferred.\n\nTime Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!\n\nObserved Holidays: 10 company observed holidays: New Years, Martin Luther King, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.\n\nEmployee Discounts: We offer discounts to our employee across all of our product lines.\n\nHit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!\n\nTuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.\n\nAbout Us:\n\nIt all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park.\nFrom sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.\nAre you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities). Learn more and apply today.\nExemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.\n\nNearest Major Market: Orange County\nNearest Secondary Market: Los Angeles\nJob Segment: Retail Sales, Retail\n\n»\n\nStart apply with LinkedIn\nStart\nPlease wait...","datePosted":"2026-08-28T09:11:41.068Z","dateModified":"2026-08-28T09:11:41.068Z","hiringOrganization":{"@type":"Organization","name":"Exemplis","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Cypress","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ac0df8d253bfc69d6a73ae7b"},"url":"https://jobsearcher.com/jobs/ac0df8d253bfc69d6a73ae7b"}}