{"schemaVersion":"jobsearcher.job.v1","id":"ab0f5318942d8634eeaefb0f","url":"https://jobsearcher.com/jobs/ab0f5318942d8634eeaefb0f","canonicalUrl":"https://jobsearcher.com/jobs/ab0f5318942d8634eeaefb0f","title":"Administrative Assistant","description":"Position Overview\nWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills, and enjoys keeping processes running smoothly.\nKey Responsibilities\nOffice Management & Organization\nMaintain office supplies, equipment, and overall organization\nManage filing systems (physical and electronic)\nEnsure a clean, organized, and functional office environment\nCommunication & Administrative Support\nAnswer and direct phone calls, emails, and correspondence\nDraft and proofread emails, reports, and documents\nHandle internal and external inquiries professionally\nSupport team members with administrative needs\nScheduling & Calendar Management\nCoordinate meetings, appointments, and events\nManage calendars and prioritize scheduling needs\nArrange travel logistics, including transportation and accommodations\nDocument & Data Management\nPrepare reports, presentations, and spreadsheets\nMaintain records, contracts, and office documents\nPerform accurate data entry and maintain databases\nAssist with payroll data entry and administrative paperwork\nMeetings & Event Support\nOrganize meeting logistics, agendas, and materials\nTake meeting notes and distribute follow-ups\nAssist with event coordination and setup\nFinancial & Administrative Support\nAssist with invoicing, expense tracking, and budgeting support\nProcess expense reports and manage petty cash\nSupport basic financial documentation\nCustomer & Team Support\nGreet visitors and provide excellent customer service\nAssist with client communication and follow-ups\nCollaborate with team members and departments to ensure smooth operations\nSupport onboarding and training of new staff as needed\nTechnical & General Office Support\nOperate office equipment (copiers, printers, etc.)\nTroubleshoot minor technical issues\nHandle incoming/outgoing mail and packages\nAssist with office events and team activities\nQualifications\nStrong organizational and multitasking skills\nExcellent written and verbal communication\nComfortable using computers and office software (Microsoft Office, email, etc.)\nAbility to handle confidential information with discretion\nPrevious administrative or office experience preferred\nAdditional Information\nAbility to work independently and as part of a team\nFlexible and adaptable to changing priorities\nOther duties as assigned\nPay: From $23.00 per hour\nBenefits:\nDental insurance\nHealth insurance\nPaid time off\nParental leave\nVision insurance\nWork Location: In person","company":"Priorityworkforce","rawCompany":"priorityworkforce","city":"Hayward","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-05T12:21:45.955Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Position Overview\nWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills, and enjoys keeping processes running smoothly.\nKey Responsibilities\nOffice Management & Organization\nMaintain office supplies, equipment, and overall organization\nManage filing systems (physical and electronic)\nEnsure a clean, organized, and functional office environment\nCommunication & Administrative Support\nAnswer and direct phone calls, emails, and correspondence\nDraft and proofread emails, reports, and documents\nHandle internal and external inquiries professionally\nSupport team members with administrative needs\nScheduling & Calendar Management\nCoordinate meetings, appointments, and events\nManage calendars and prioritize scheduling needs\nArrange travel logistics, including transportation and accommodations\nDocument & Data Management\nPrepare reports, presentations, and spreadsheets\nMaintain records, contracts, and office documents\nPerform accurate data entry and maintain databases\nAssist with payroll data entry and administrative paperwork\nMeetings & Event Support\nOrganize meeting logistics, agendas, and materials\nTake meeting notes and distribute follow-ups\nAssist with event coordination and setup\nFinancial & Administrative Support\nAssist with invoicing, expense tracking, and budgeting support\nProcess expense reports and manage petty cash\nSupport basic financial documentation\nCustomer & Team Support\nGreet visitors and provide excellent customer service\nAssist with client communication and follow-ups\nCollaborate with team members and departments to ensure smooth operations\nSupport onboarding and training of new staff as needed\nTechnical & General Office Support\nOperate office equipment (copiers, printers, etc.)\nTroubleshoot minor technical issues\nHandle incoming/outgoing mail and packages\nAssist with office events and team activities\nQualifications\nStrong organizational and multitasking skills\nExcellent written and verbal communication\nComfortable using computers and office software (Microsoft Office, email, etc.)\nAbility to handle confidential information with discretion\nPrevious administrative or office experience preferred\nAdditional Information\nAbility to work independently and as part of a team\nFlexible and adaptable to changing priorities\nOther duties as assigned\nPay: From $23.00 per hour\nBenefits:\nDental insurance\nHealth insurance\nPaid time off\nParental leave\nVision insurance\nWork Location: In person","datePosted":"2026-08-05T12:21:45.955Z","dateModified":"2026-08-05T12:21:45.955Z","hiringOrganization":{"@type":"Organization","name":"Priorityworkforce","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hayward","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ab0f5318942d8634eeaefb0f"},"url":"https://jobsearcher.com/jobs/ab0f5318942d8634eeaefb0f"}}