{"schemaVersion":"jobsearcher.job.v1","id":"aa2e2f8c4e24e61c24ac22ae","url":"https://jobsearcher.com/jobs/aa2e2f8c4e24e61c24ac22ae","canonicalUrl":"https://jobsearcher.com/jobs/aa2e2f8c4e24e61c24ac22ae","title":"Operations & Program Coordinator","description":"This is a part-time, non-exempt role. 32 hours/week (M-Th; 8:30am - 4:30pm)\n\nPOSITION SUMMARY\n\nThe Operations & Program Coordinator supports organizational effectiveness by ensuring smooth office operations and providing hands-on administrative and program logistics support. Reporting to the Chief Executive Officer, this role serves as a central operational anchor—coordinating administrative workflows, supporting volunteer and program processes, and ensuring day-to-day systems function efficiently in service of Brightlane Learning’s mission.\n\nDUTIES AND RESPONSIBILITIES\n\nThese responsibilities reflect Operations & Program Coordinator’s commitment to adaptive support, solution-focused problem solving, self-directed leadership, and collaborative teamwork in service of Brightlane Learning’s mission.\n\nResponsibilities include but are not limited to:\n\nOffice Operations & Administrative Coordination\n\nServe as the first point of contact for guests, answering phones and directing inquiries appropriately.\nProvide administrative support including mail processing, supply ordering, email and document routing.\nAssist with calendar coordination, scheduling meetings, and preparing meeting materials, supplies, and refreshments.\nServe as secretary for staff meetings, taking and distributing clear, accurate notes.\nCoordinate repairs and maintenance of office and kitchen equipment.\nMaintain paper personnel files in collaboration with HR, ensuring confidentiality and accuracy.\n\nProgram Operations & Logistics Support\n\nManage the snack, uniform and school supply programs, including inventory oversight, order fulfillment, and budget tracking.\nServe as a substitute Education Support Coordinator as needed to ensure program continuity.\nMaintain accurate tracking and reporting of materials distributed to families.\n\nVolunteer Process Support\n\nAssist the Volunteer Manager with volunteer onboarding processes, including interviews, background checks, database entry, and training logistics.\nSupport college student onboarding for clinical hours/practicums.\nPrepare materials and coordinate logistics for volunteer trainings.\n\nOrganizational Engagement & Team Support\n\nAttend required meetings and special events to maintain alignment with organizational priorities.\nContribute to team development by sharing operational insights and process improvements.\nComplete additional duties as assigned in support of organizational effectiveness.\n\nPHYSICAL REQUIREMENTS\n\nReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role.\n\nAbility to remain in a stationary position for extended periods while working at a computer or attending meetings.\nAbility to move within school, tutoring, and event environments to support program logistics.\nAbility to lift and transport supplies up to 20 pounds (uniforms, school supplies, office materials).\nAbility to organize and manage physical inventory and materials.\nAbility to operate standard office equipment including computer, telephone, copier, and video conferencing tools.\nAbility to participate in public-facing events, which may require standing for extended periods.\n\nADDITIONAL EDUCATION/KNOWLEDGE/SKILLS REQUIREMENTS\n\nEducation\n\nHigh School Diploma or GED required.\nPost-secondary coursework in education, social work, nonprofit management, or related field preferred.\n\nExperience\n\nMinimum of one (1) year of experience in an administrative, program support, or nonprofit setting.\nExperience supporting logistics, inventory, or volunteer coordination preferred.\n\nKnowledge\n\nFamiliarity with trauma-informed practices and barriers faced by families experiencing housing instability preferred.\nBasic knowledge of recordkeeping, confidentiality standards, and operational workflows.\n\nSkills & Abilities\n\nStrong written and verbal communication skills.\nStrong organizational skills and attention to detail.\nAbility to manage multiple priorities simultaneously.\nProficiency in Microsoft 365, Google Workspace (Docs, Sheets, Drive), and data entry systems.\nAbility to maintain appropriate professional boundaries when working with families, volunteers, and staff.","company":"Brightlane Learning","rawCompany":"brightlane learning","city":"Indianapolis","state":"IN","isRemote":false,"isActive":false,"createdAt":"2026-10-16T11:33:39.610Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations & Program Coordinator","description":"This is a part-time, non-exempt role. 32 hours/week (M-Th; 8:30am - 4:30pm)\n\nPOSITION SUMMARY\n\nThe Operations & Program Coordinator supports organizational effectiveness by ensuring smooth office operations and providing hands-on administrative and program logistics support. Reporting to the Chief Executive Officer, this role serves as a central operational anchor—coordinating administrative workflows, supporting volunteer and program processes, and ensuring day-to-day systems function efficiently in service of Brightlane Learning’s mission.\n\nDUTIES AND RESPONSIBILITIES\n\nThese responsibilities reflect Operations & Program Coordinator’s commitment to adaptive support, solution-focused problem solving, self-directed leadership, and collaborative teamwork in service of Brightlane Learning’s mission.\n\nResponsibilities include but are not limited to:\n\nOffice Operations & Administrative Coordination\n\nServe as the first point of contact for guests, answering phones and directing inquiries appropriately.\nProvide administrative support including mail processing, supply ordering, email and document routing.\nAssist with calendar coordination, scheduling meetings, and preparing meeting materials, supplies, and refreshments.\nServe as secretary for staff meetings, taking and distributing clear, accurate notes.\nCoordinate repairs and maintenance of office and kitchen equipment.\nMaintain paper personnel files in collaboration with HR, ensuring confidentiality and accuracy.\n\nProgram Operations & Logistics Support\n\nManage the snack, uniform and school supply programs, including inventory oversight, order fulfillment, and budget tracking.\nServe as a substitute Education Support Coordinator as needed to ensure program continuity.\nMaintain accurate tracking and reporting of materials distributed to families.\n\nVolunteer Process Support\n\nAssist the Volunteer Manager with volunteer onboarding processes, including interviews, background checks, database entry, and training logistics.\nSupport college student onboarding for clinical hours/practicums.\nPrepare materials and coordinate logistics for volunteer trainings.\n\nOrganizational Engagement & Team Support\n\nAttend required meetings and special events to maintain alignment with organizational priorities.\nContribute to team development by sharing operational insights and process improvements.\nComplete additional duties as assigned in support of organizational effectiveness.\n\nPHYSICAL REQUIREMENTS\n\nReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role.\n\nAbility to remain in a stationary position for extended periods while working at a computer or attending meetings.\nAbility to move within school, tutoring, and event environments to support program logistics.\nAbility to lift and transport supplies up to 20 pounds (uniforms, school supplies, office materials).\nAbility to organize and manage physical inventory and materials.\nAbility to operate standard office equipment including computer, telephone, copier, and video conferencing tools.\nAbility to participate in public-facing events, which may require standing for extended periods.\n\nADDITIONAL EDUCATION/KNOWLEDGE/SKILLS REQUIREMENTS\n\nEducation\n\nHigh School Diploma or GED required.\nPost-secondary coursework in education, social work, nonprofit management, or related field preferred.\n\nExperience\n\nMinimum of one (1) year of experience in an administrative, program support, or nonprofit setting.\nExperience supporting logistics, inventory, or volunteer coordination preferred.\n\nKnowledge\n\nFamiliarity with trauma-informed practices and barriers faced by families experiencing housing instability preferred.\nBasic knowledge of recordkeeping, confidentiality standards, and operational workflows.\n\nSkills & Abilities\n\nStrong written and verbal communication skills.\nStrong organizational skills and attention to detail.\nAbility to manage multiple priorities simultaneously.\nProficiency in Microsoft 365, Google Workspace (Docs, Sheets, Drive), and data entry systems.\nAbility to maintain appropriate professional boundaries when working with families, volunteers, and staff.","datePosted":"2026-10-16T11:33:39.610Z","dateModified":"2026-10-16T11:33:39.610Z","hiringOrganization":{"@type":"Organization","name":"Brightlane Learning","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Indianapolis","addressRegion":"IN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"aa2e2f8c4e24e61c24ac22ae"},"url":"https://jobsearcher.com/jobs/aa2e2f8c4e24e61c24ac22ae"}}