{"schemaVersion":"jobsearcher.job.v1","id":"a99be6ce6f7de574e2da0a77","url":"https://jobsearcher.com/jobs/a99be6ce6f7de574e2da0a77","canonicalUrl":"https://jobsearcher.com/jobs/a99be6ce6f7de574e2da0a77","title":"Executive Assistant","description":"3 months contract Onsite Universal City CAPay rate $32/hr w2 Basic Qualifications:• Bachelor's Degree• 2+ years of experience, preferably in an executive support roleDesired Characteristics:• General understanding of and passion for the media industry• Strong interest in marketing• Strong interpersonal skills, professional demeanor, and excellent communication, both on the phone and in person• Meticulous attention to detail and ability to prioritize effectively• Ability to maintain confidentiality and manage sensitive information with discretion• Team player with a positive attitudeResponsibilities:• Calendar & Schedule Management: Coordinate and manage daily schedule, travel arrangements, and meetings (internal and external), ensuring flexibility for changing priorities.• Communication & Liaison: Serve as the first point of contact for communication, prioritizing requests and facilitating smooth interactions between teams internally and externally.• Meeting & Event Coordination: Schedule meetings and events, manage AV and video conference logistics, prepare materials, and coordinate refreshments when necessary.• Document & File Management: Maintain department files, including document systems and project management tools, ensuring records are well-organized and up-to-date.• Office Administration: Manage general office tasks such as ordering supplies, handling deliveries, and maintaining memberships and subscriptions.• Project Management & Special Assignments: Assist with marketing special projects and provide backup support for other assistants when required. Conduct initial research on marketing opportunities for key initiatives.","company":"Phaxis","rawCompany":"phaxis","city":"Universal City","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-11-03T07:55:50.933Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541890","title":"Other Services Related to Advertising","slug":"other-services-related-to-advertising"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"3 months contract Onsite Universal City CAPay rate $32/hr w2 Basic Qualifications:• Bachelor's Degree• 2+ years of experience, preferably in an executive support roleDesired Characteristics:• General understanding of and passion for the media industry• Strong interest in marketing• Strong interpersonal skills, professional demeanor, and excellent communication, both on the phone and in person• Meticulous attention to detail and ability to prioritize effectively• Ability to maintain confidentiality and manage sensitive information with discretion• Team player with a positive attitudeResponsibilities:• Calendar & Schedule Management: Coordinate and manage daily schedule, travel arrangements, and meetings (internal and external), ensuring flexibility for changing priorities.• Communication & Liaison: Serve as the first point of contact for communication, prioritizing requests and facilitating smooth interactions between teams internally and externally.• Meeting & Event Coordination: Schedule meetings and events, manage AV and video conference logistics, prepare materials, and coordinate refreshments when necessary.• Document & File Management: Maintain department files, including document systems and project management tools, ensuring records are well-organized and up-to-date.• Office Administration: Manage general office tasks such as ordering supplies, handling deliveries, and maintaining memberships and subscriptions.• Project Management & Special Assignments: Assist with marketing special projects and provide backup support for other assistants when required. 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