{"schemaVersion":"jobsearcher.job.v1","id":"a7bc098e7c07aa635bc76a0e","url":"https://jobsearcher.com/jobs/a7bc098e7c07aa635bc76a0e","canonicalUrl":"https://jobsearcher.com/jobs/a7bc098e7c07aa635bc76a0e","title":"Operations Coordinator","description":"Description:\nThe Operations Coordinator is integral to the effective daily operations of Pine Tree Society. This role supports seamless internal processes by facilitating cross-functional coordination across Operations, Human Resources, Finance, and providing general administrative support as needed.\nWorking in close partnership with leadership and departmental teams, the Operations Coordinator helps optimize workflow efficiency, ensure compliance with organizational standards, and advance overall strategic objectives.\nRequirements:\nKey Responsibilities Will Include:\nOperations Support\nAssist with vendor coordination and service contracts\nAssist in the development, documentation, and continuous improvement of operational procedures\nIdentify operational risks and implement mitigation strategies\nServe as a central point of contact for operational inquiries\nSupport other Operations functions where necessary\nCompliance and Human Resources Support\nEnsure compliance with organizational policies, regulatory requirements, and industry standards\nTrack employee certifications, training, and compliance documentation\nCompletes new hire background checks, including reference checks, and required re-checks of current employees\nEnsure adherence to safety protocols,\nAssists in submitting post-payroll reports\nSupport other HR functions where necessary\nFinance/ Billing Support\nCoordinates the payment of benefit vendors\nReports and processes all financial payments received via mail for all Pine Tree Society programs\nProcesses billing and provides billing support\nSupport other Finance functions where necessary\nAdministrative Support\nCoordinate board meetings, prepare agendas, and track action item\nSupport audit processes and regulatory reporting across programs as needed\nSupport other administrative functions where necessary\nRequirements\nCommitment to advancing the critical mindsets of Pine Tree Society: We don’t say we can’t, we say, how can we. We collaborate to improve, grow, and meet goals. We meet the needs of our teams so they can better meet the needs of the people they serve.\nCommitment to creating and maintaining a supportive work environment aligned with Pine Tree Society's values of respect and inclusion, communication and accountability, client-centric approach. continuous improvement and innovation, and care for employee well-being.\nStrong organizational and time management skills—ability to prioritize multiple tasks and meet deadlines.\nKnowledge of basic financial processes and billing.\nReceptive to feedback, coaching and working across leaders and managers to effectively meet goals.\nEducation and Experience\nBachelor’s degree preferred.\n2–4 years of experience in operations, administrative coordination, project support, or a similar role preferred.\nExperience supporting cross-functional teams.\nExperience coordinating schedules, meetings, and logistics.\nExperience supporting process improvement initiatives is a plus.\nPay Range: $24-$26 hr.\nLocation: Primary location in Bath Maine, with option for hybrid schedule.\nEmployee Benefits\nIn addition to being a part of a supportive and impact focused team, our team members also enjoy a competitive benefit package that includes the following offerings:\nComprehensive health, and vision insurance options for you and your family, as well as employer paid dental insurance.\nPaid life insurance and short-term disability\nA generous paid time off (PTO) accrual policy that includes 15 days/year to start, 12 paid holidays (including 2 floating holidays of your choice)\nRetirement plan with employer match and annual discretionary contributions\nPaid training, certifications, and career development opportunities\nTuition advancement program of up to $5,250 a year for degree programs at an accredited college or university\nAn extensive Employee Assistance Program (includes free counseling, mental health support, wellness resources, financial education support, and more!)\nAccess to discounted rates on voluntary insurances (includes accident, illness, cancer, additional life, and disability insurances)\nAbout Pine Tree Society\nSince 1936, Pine Tree Society has been proudly supporting Mainers with disabilities breakdown barriers and lead active, socially connected lives. Our services include Pine Tree Camp, two Community Support Programs, Case Management Services, Sign Language Interpreting, Audiology, Speech/Language Services, and our Early Learning Center.","company":"Pine Tree Society","rawCompany":"pine tree society","city":"Bath","state":"ME","isRemote":false,"isActive":true,"createdAt":"2026-04-09T08:18:33.507Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"621498","title":"All Other Outpatient Care Centers","slug":"all-other-outpatient-care-centers"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Description:\nThe Operations Coordinator is integral to the effective daily operations of Pine Tree Society. This role supports seamless internal processes by facilitating cross-functional coordination across Operations, Human Resources, Finance, and providing general administrative support as needed.\nWorking in close partnership with leadership and departmental teams, the Operations Coordinator helps optimize workflow efficiency, ensure compliance with organizational standards, and advance overall strategic objectives.\nRequirements:\nKey Responsibilities Will Include:\nOperations Support\nAssist with vendor coordination and service contracts\nAssist in the development, documentation, and continuous improvement of operational procedures\nIdentify operational risks and implement mitigation strategies\nServe as a central point of contact for operational inquiries\nSupport other Operations functions where necessary\nCompliance and Human Resources Support\nEnsure compliance with organizational policies, regulatory requirements, and industry standards\nTrack employee certifications, training, and compliance documentation\nCompletes new hire background checks, including reference checks, and required re-checks of current employees\nEnsure adherence to safety protocols,\nAssists in submitting post-payroll reports\nSupport other HR functions where necessary\nFinance/ Billing Support\nCoordinates the payment of benefit vendors\nReports and processes all financial payments received via mail for all Pine Tree Society programs\nProcesses billing and provides billing support\nSupport other Finance functions where necessary\nAdministrative Support\nCoordinate board meetings, prepare agendas, and track action item\nSupport audit processes and regulatory reporting across programs as needed\nSupport other administrative functions where necessary\nRequirements\nCommitment to advancing the critical mindsets of Pine Tree Society: We don’t say we can’t, we say, how can we. We collaborate to improve, grow, and meet goals. We meet the needs of our teams so they can better meet the needs of the people they serve.\nCommitment to creating and maintaining a supportive work environment aligned with Pine Tree Society's values of respect and inclusion, communication and accountability, client-centric approach. continuous improvement and innovation, and care for employee well-being.\nStrong organizational and time management skills—ability to prioritize multiple tasks and meet deadlines.\nKnowledge of basic financial processes and billing.\nReceptive to feedback, coaching and working across leaders and managers to effectively meet goals.\nEducation and Experience\nBachelor’s degree preferred.\n2–4 years of experience in operations, administrative coordination, project support, or a similar role preferred.\nExperience supporting cross-functional teams.\nExperience coordinating schedules, meetings, and logistics.\nExperience supporting process improvement initiatives is a plus.\nPay Range: $24-$26 hr.\nLocation: Primary location in Bath Maine, with option for hybrid schedule.\nEmployee Benefits\nIn addition to being a part of a supportive and impact focused team, our team members also enjoy a competitive benefit package that includes the following offerings:\nComprehensive health, and vision insurance options for you and your family, as well as employer paid dental insurance.\nPaid life insurance and short-term disability\nA generous paid time off (PTO) accrual policy that includes 15 days/year to start, 12 paid holidays (including 2 floating holidays of your choice)\nRetirement plan with employer match and annual discretionary contributions\nPaid training, certifications, and career development opportunities\nTuition advancement program of up to $5,250 a year for degree programs at an accredited college or university\nAn extensive Employee Assistance Program (includes free counseling, mental health support, wellness resources, financial education support, and more!)\nAccess to discounted rates on voluntary insurances (includes accident, illness, cancer, additional life, and disability insurances)\nAbout Pine Tree Society\nSince 1936, Pine Tree Society has been proudly supporting Mainers with disabilities breakdown barriers and lead active, socially connected lives. Our services include Pine Tree Camp, two Community Support Programs, Case Management Services, Sign Language Interpreting, Audiology, Speech/Language Services, and our Early Learning Center.","datePosted":"2026-04-09T08:18:33.507Z","dateModified":"2026-04-09T08:18:33.507Z","hiringOrganization":{"@type":"Organization","name":"Pine Tree Society","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bath","addressRegion":"ME","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a7bc098e7c07aa635bc76a0e"},"url":"https://jobsearcher.com/jobs/a7bc098e7c07aa635bc76a0e"}}