{"schemaVersion":"jobsearcher.job.v1","id":"a748e3383ffbafbd92d83107","url":"https://jobsearcher.com/jobs/a748e3383ffbafbd92d83107","canonicalUrl":"https://jobsearcher.com/jobs/a748e3383ffbafbd92d83107","title":"Administrative Project Coordinator","description":"OEI (O'Brien Engineering & Architecture) is seeking a full-time Project Coordinator. This position plays a key role in ensuring projects are executed efficiently by coordinating documentation, tracking schedules, communicating with clients and internal teams, and assisting project managers with day-to-day administrative and project coordination tasks.\r\nThe ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.\r\nJob Location:On site in Dallas, TX office\r\nProject Coordinator Responsibilities:\r\nProvide administrative and project support to multiple Project Managers.\r\nAssist with project setup, organization, and maintenance of project files.\r\nPrepare, review, and distribute project documents, reports, and correspondence.\r\nTrack project schedules, deadlines, deliverables, and milestones.\r\nCoordinate meetings, prepare agendas, and document meeting minutes.\r\nCommunicate with clients, contractors, vendors, and internal team members regarding project status and documentation.\r\nProcess contracts, proposals, and change orders as needed.\r\nMaintain accurate project records and ensure documentation is current and complete.\r\nSupport project closeout by organizing final documentation and deliverables.\r\nPerform general office and administrative duties to support the engineering team.\r\nProject Coordinator Qualifications:\r\nAssociate's or Bachelor's degree preferred, or equivalent work experience.\r\nPrevious experience in project coordination, administrative support, construction, engineering, or a related field is preferred.\r\nStrong organizational and time management skills.\r\nExcellent written and verbal communication skills.\r\nAbility to prioritize multiple projects and meet deadlines.\r\nHigh attention to detail and accuracy.\r\nStrong problem-solving skills and ability to work independently.\r\nProfessional and customer-focused attitude.\r\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\r\nProject Coordinator Benefits Summary:If you believe you have the qualifications and experience and are interested in joining our team, please send your resume, cover letter, and desired salary. OEI offers competitive salaries and benefits including:\r\nMedical (8 plans to choose from), Vision, Dental,\r\nSimple IRA with 3% matching,\r\nBasic Term Life and Personal Accident Insurance,\r\nBasic Disability Insurance,\r\nAdoption Assistance Program,\r\nEducational Assistance Program,\r\n8 Paid Holidays in addition to PTO\r\nOEI's foundation:\r\nteamwork\r\ntaking ownership\r\ncontinuous improvement\r\ncompetence\r\nethical behavior\r\nWhat makes us unique?\r\nWe offer high expertise in a small package\r\nWe are structured to hear, understand, and solve customer problems\r\nWe have a culture of training and employee development\r\nEstablished in 1987 in North Texas, OEI serves clients nationwide and overseas. OEI is a Service-Disabled Veteran-Owned Small Business, Texas HUB, and NCTRCA SBE firm.\r\nPI5357b7704386-26289-41051928","company":"Obrien Engineering","rawCompany":"obrien engineering","city":"Grapevine","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-09T01:34:17.641Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238390","title":"Other Building Finishing Contractors","slug":"other-building-finishing-contractors"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Project Coordinator","description":"OEI (O'Brien Engineering & Architecture) is seeking a full-time Project Coordinator. This position plays a key role in ensuring projects are executed efficiently by coordinating documentation, tracking schedules, communicating with clients and internal teams, and assisting project managers with day-to-day administrative and project coordination tasks.\r\nThe ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.\r\nJob Location:On site in Dallas, TX office\r\nProject Coordinator Responsibilities:\r\nProvide administrative and project support to multiple Project Managers.\r\nAssist with project setup, organization, and maintenance of project files.\r\nPrepare, review, and distribute project documents, reports, and correspondence.\r\nTrack project schedules, deadlines, deliverables, and milestones.\r\nCoordinate meetings, prepare agendas, and document meeting minutes.\r\nCommunicate with clients, contractors, vendors, and internal team members regarding project status and documentation.\r\nProcess contracts, proposals, and change orders as needed.\r\nMaintain accurate project records and ensure documentation is current and complete.\r\nSupport project closeout by organizing final documentation and deliverables.\r\nPerform general office and administrative duties to support the engineering team.\r\nProject Coordinator Qualifications:\r\nAssociate's or Bachelor's degree preferred, or equivalent work experience.\r\nPrevious experience in project coordination, administrative support, construction, engineering, or a related field is preferred.\r\nStrong organizational and time management skills.\r\nExcellent written and verbal communication skills.\r\nAbility to prioritize multiple projects and meet deadlines.\r\nHigh attention to detail and accuracy.\r\nStrong problem-solving skills and ability to work independently.\r\nProfessional and customer-focused attitude.\r\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\r\nProject Coordinator Benefits Summary:If you believe you have the qualifications and experience and are interested in joining our team, please send your resume, cover letter, and desired salary. OEI offers competitive salaries and benefits including:\r\nMedical (8 plans to choose from), Vision, Dental,\r\nSimple IRA with 3% matching,\r\nBasic Term Life and Personal Accident Insurance,\r\nBasic Disability Insurance,\r\nAdoption Assistance Program,\r\nEducational Assistance Program,\r\n8 Paid Holidays in addition to PTO\r\nOEI's foundation:\r\nteamwork\r\ntaking ownership\r\ncontinuous improvement\r\ncompetence\r\nethical behavior\r\nWhat makes us unique?\r\nWe offer high expertise in a small package\r\nWe are structured to hear, understand, and solve customer problems\r\nWe have a culture of training and employee development\r\nEstablished in 1987 in North Texas, OEI serves clients nationwide and overseas. OEI is a Service-Disabled Veteran-Owned Small Business, Texas HUB, and NCTRCA SBE firm.\r\nPI5357b7704386-26289-41051928","datePosted":"2026-08-09T01:34:17.641Z","dateModified":"2026-08-09T01:34:17.641Z","hiringOrganization":{"@type":"Organization","name":"Obrien Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Grapevine","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a748e3383ffbafbd92d83107"},"url":"https://jobsearcher.com/jobs/a748e3383ffbafbd92d83107"}}