{"schemaVersion":"jobsearcher.job.v1","id":"a6499486f908942e4106716c","url":"https://jobsearcher.com/jobs/a6499486f908942e4106716c","canonicalUrl":"https://jobsearcher.com/jobs/a6499486f908942e4106716c","title":"Executive Assistant","description":"Job Summary\r\nThe Executive Assistant is responsible to perform a variety of administrative tasks that directly support the Sr. Leadership for WMCHealth Network. The position provides high level administrative support for legal services.\r\nResponsibilities\r\nAnswer all incoming telephone calls for legal department and route them accordingly.\r\nCoordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.\r\nMaintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.\r\nMaintain executive team contracts and keep contacts up to date for hospital contacts and physicians.\r\nManage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.\r\nCollaborate with several internal departments on a daily basis to facilitate a smooth flow of information.\r\nPrepare word documents, mail merge and excel spreadsheets as requested.\r\nCreate/print additional reports as needed by leadership team.\r\nComplete additional special projects as assigned.\r\nManage and distribute information within the department which includes taking memos and maintaining files.\r\nPreform all secretarial tasks for one or more Attorney.\r\nAssist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.\r\nGather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.\r\nOpen and screen mail, answer routine mail independently and route other mail with background material as necessary.\r\nPrepare and file legal documents for court proceedings as needed\r\nCoordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.\r\nQualifications/Requirements\r\nExperience: Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.\r\nEducation: Bachelor's degree, or equivalent work experience, required.\r\nLicenses / Certifications: N/A\r\nOther: N/A\r\nSpecial Requirements\r\nProficiency in Outlook and MS Word, to include advanced formatting and red-lining.\r\nProficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.\r\nGather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.\r\nAbility to manipulate pdf documents and use associated software tools such as pdf Convertor and Adobe reader.\r\nCreative and persistent problem solver.\r\nAbility to multi -task and prioritize workload in a fast-pace environment.\r\nAbility to work pro-actively and with little supervision.\r\nExcellent organization, written and communication skills required.\r\nStrong interpersonal skills to handle sensitive situations and confidential information.\r\nJ-18808-Ljbffr","company":"Direct","rawCompany":"direct","city":"Ossining","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-08-18T00:09:51.192Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"},{"code":"541199","title":"All Other Legal Services","slug":"all-other-legal-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Job Summary\r\nThe Executive Assistant is responsible to perform a variety of administrative tasks that directly support the Sr. Leadership for WMCHealth Network. The position provides high level administrative support for legal services.\r\nResponsibilities\r\nAnswer all incoming telephone calls for legal department and route them accordingly.\r\nCoordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.\r\nMaintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.\r\nMaintain executive team contracts and keep contacts up to date for hospital contacts and physicians.\r\nManage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.\r\nCollaborate with several internal departments on a daily basis to facilitate a smooth flow of information.\r\nPrepare word documents, mail merge and excel spreadsheets as requested.\r\nCreate/print additional reports as needed by leadership team.\r\nComplete additional special projects as assigned.\r\nManage and distribute information within the department which includes taking memos and maintaining files.\r\nPreform all secretarial tasks for one or more Attorney.\r\nAssist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.\r\nGather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.\r\nOpen and screen mail, answer routine mail independently and route other mail with background material as necessary.\r\nPrepare and file legal documents for court proceedings as needed\r\nCoordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.\r\nQualifications/Requirements\r\nExperience: Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.\r\nEducation: Bachelor's degree, or equivalent work experience, required.\r\nLicenses / Certifications: N/A\r\nOther: N/A\r\nSpecial Requirements\r\nProficiency in Outlook and MS Word, to include advanced formatting and red-lining.\r\nProficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.\r\nGather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.\r\nAbility to manipulate pdf documents and use associated software tools such as pdf Convertor and Adobe reader.\r\nCreative and persistent problem solver.\r\nAbility to multi -task and prioritize workload in a fast-pace environment.\r\nAbility to work pro-actively and with little supervision.\r\nExcellent organization, written and communication skills required.\r\nStrong interpersonal skills to handle sensitive situations and confidential information.\r\nJ-18808-Ljbffr","datePosted":"2026-08-18T00:09:51.192Z","dateModified":"2026-08-18T00:09:51.192Z","hiringOrganization":{"@type":"Organization","name":"Direct","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ossining","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a6499486f908942e4106716c"},"url":"https://jobsearcher.com/jobs/a6499486f908942e4106716c"}}