{"schemaVersion":"jobsearcher.job.v1","id":"a5fdb83bf76673e18ddee910","url":"https://jobsearcher.com/jobs/a5fdb83bf76673e18ddee910","canonicalUrl":"https://jobsearcher.com/jobs/a5fdb83bf76673e18ddee910","title":"Executive Assistant, Texas McCombs","description":"Job Posting Title:\r\nExecutive Assistant, Texas McCombs\r\nHiring Department\r\nRed McCombs School of Business\r\nPosition Open To\r\nAll Applicants\r\nWeekly Scheduled Hours\r\n40\r\nFLSA Status\r\nExempt from FLSA\r\nEarliest Start Date\r\nImmediately\r\nPosition Duration\r\nExpected to Continue\r\nLocation\r\nUT MAIN CAMPUS\r\nJob Details\r\nGeneral Notes\r\nTexas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.\r\nFor more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/\r\nPurpose\r\nThe Executive Assistant will play a crucial role in supporting the administrative functions of the Academic and Business Affairs senior leaders. This position requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. The successful candidate will work closely with senior leadership, faculty members, and various stakeholders to ensure the smooth operation of academic and business-related initiatives.\r\nResponsibilities\r\nManage complex calendars for the Senior Associate Dean for Academic Affairs and the Senior Associate Dean for Business Affairs & Chief Operating Officer, to include scheduling meetings, appointments, and events while prioritizing conflicting requests. Provide comprehensive administrative support to the Academic Affairs and Business Affairs departments, including drafting correspondence, preparing documents, drafting speaking points, slide decks and deliverables, and maintaining filing systems. Serve as a primary point of contact for internal and external communications, including answering inquiries, screening calls, and managing email correspondence for the Academic Affairs and Business Affairs teams. Arrange travel itineraries, accommodations and logistics as well as submission of required travel documents and reimbursement processing for the Senior Associate Deans.\r\nSupport the planning, execution, and follow-up of various projects and initiatives within the Academic and Business Affairs departments. Assist in data gathering, summary, and analysis for presentation, including preparing presentation materials.\r\nAssist in developing and elevating the team culture of the Academic and Business Affairs teams. Assist in the hiring and onboarding of members of various teams across the Senior Associate Dean portfolios. Help facilitate recognition of member accomplishments and events, both personal and professional. Promote teamwork in a complex, matrixed environment.\r\nPlan and coordinate events hosted by Academic Affairs and/or Business Affairs. Manage and execute all event related operations including event specific documents, purchase orders, payments and all other event related logistics, including on-site coordination.\r\nCollaborate with and provide support to Dean's office administration team during peak times. Undertake special assignments and projects assigned demonstrating flexibility and adaptability to changing priorities and requirements. Gather and manage data for presentation use including preparing presentations.\r\nRequired Qualifications\r\nBachelor's degree in business administration, education, or related field preferred.\r\nProven experience (+5 years) as an executive assistant or administrative professional.\r\nExcellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.\r\nStrong interpersonal skills and the ability to communicate effectively with varied stakeholders at all levels.\r\nProficiency in Microsoft Office Suite and other relevant software applications.\r\nDiscretion and confidentiality in handling sensitive information and situations.\r\nAttention to detail and a commitment to accuracy in all tasks and communications.\r\nAbility to work independently with minimal supervision and as part of a team in a complex, mature environment with political savvy.\r\nRelevant education and experience may be substituted as appropriate.\r\nPreferred Qualifications\r\nExperience in higher education or public facing environment\r\nFamiliarity and knowledge of UT Austin's policies around events and business management.\r\nSalary Range\r\n$60,000 - $65,000 + depending on qualifications\r\nWorking Conditions\r\nWorks in standard office conditions and repetitive use of a keyboard at a workstation.\r\nApplicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.\r\nThis is an Austin, TX-based position and is eligible for hybrid work.\r\nRequired Materials\r\nResume/CV\r\n3 work references with their contact information; at least one reference should be from a supervisor\r\nLetter of interest\r\nEmployment Eligibility\r\nRegular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.\r\nRetirement Plan Eligibility\r\nThe retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.\r\nBackground Checks\r\nA criminal history background check will be required for finalist(s) under consideration for this position.\r\nEqual Opportunity Employer\r\nThe University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.\r\nPay Transparency\r\nThe University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.\r\nEmployment Eligibility Verification\r\nIf hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.\r\nE-Verify\r\nThe University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:\r\nE-Verify Poster (English and Spanish) [PDF]\r\nRight to Work Poster (English) [PDF]\r\nRight to Work Poster (Spanish) [PDF]\r\nCompliance\r\nEmployees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.\r\nThe Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.\r\nJ-18808-Ljbffr","company":"Phase2 Technology","rawCompany":"phase2 technology","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-20T00:34:07.075Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant, Texas McCombs","description":"Job Posting Title:\r\nExecutive Assistant, Texas McCombs\r\nHiring Department\r\nRed McCombs School of Business\r\nPosition Open To\r\nAll Applicants\r\nWeekly Scheduled Hours\r\n40\r\nFLSA Status\r\nExempt from FLSA\r\nEarliest Start Date\r\nImmediately\r\nPosition Duration\r\nExpected to Continue\r\nLocation\r\nUT MAIN CAMPUS\r\nJob Details\r\nGeneral Notes\r\nTexas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.\r\nFor more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/\r\nPurpose\r\nThe Executive Assistant will play a crucial role in supporting the administrative functions of the Academic and Business Affairs senior leaders. This position requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. The successful candidate will work closely with senior leadership, faculty members, and various stakeholders to ensure the smooth operation of academic and business-related initiatives.\r\nResponsibilities\r\nManage complex calendars for the Senior Associate Dean for Academic Affairs and the Senior Associate Dean for Business Affairs & Chief Operating Officer, to include scheduling meetings, appointments, and events while prioritizing conflicting requests. Provide comprehensive administrative support to the Academic Affairs and Business Affairs departments, including drafting correspondence, preparing documents, drafting speaking points, slide decks and deliverables, and maintaining filing systems. Serve as a primary point of contact for internal and external communications, including answering inquiries, screening calls, and managing email correspondence for the Academic Affairs and Business Affairs teams. Arrange travel itineraries, accommodations and logistics as well as submission of required travel documents and reimbursement processing for the Senior Associate Deans.\r\nSupport the planning, execution, and follow-up of various projects and initiatives within the Academic and Business Affairs departments. Assist in data gathering, summary, and analysis for presentation, including preparing presentation materials.\r\nAssist in developing and elevating the team culture of the Academic and Business Affairs teams. Assist in the hiring and onboarding of members of various teams across the Senior Associate Dean portfolios. Help facilitate recognition of member accomplishments and events, both personal and professional. Promote teamwork in a complex, matrixed environment.\r\nPlan and coordinate events hosted by Academic Affairs and/or Business Affairs. Manage and execute all event related operations including event specific documents, purchase orders, payments and all other event related logistics, including on-site coordination.\r\nCollaborate with and provide support to Dean's office administration team during peak times. Undertake special assignments and projects assigned demonstrating flexibility and adaptability to changing priorities and requirements. Gather and manage data for presentation use including preparing presentations.\r\nRequired Qualifications\r\nBachelor's degree in business administration, education, or related field preferred.\r\nProven experience (+5 years) as an executive assistant or administrative professional.\r\nExcellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.\r\nStrong interpersonal skills and the ability to communicate effectively with varied stakeholders at all levels.\r\nProficiency in Microsoft Office Suite and other relevant software applications.\r\nDiscretion and confidentiality in handling sensitive information and situations.\r\nAttention to detail and a commitment to accuracy in all tasks and communications.\r\nAbility to work independently with minimal supervision and as part of a team in a complex, mature environment with political savvy.\r\nRelevant education and experience may be substituted as appropriate.\r\nPreferred Qualifications\r\nExperience in higher education or public facing environment\r\nFamiliarity and knowledge of UT Austin's policies around events and business management.\r\nSalary Range\r\n$60,000 - $65,000 + depending on qualifications\r\nWorking Conditions\r\nWorks in standard office conditions and repetitive use of a keyboard at a workstation.\r\nApplicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.\r\nThis is an Austin, TX-based position and is eligible for hybrid work.\r\nRequired Materials\r\nResume/CV\r\n3 work references with their contact information; at least one reference should be from a supervisor\r\nLetter of interest\r\nEmployment Eligibility\r\nRegular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.\r\nRetirement Plan Eligibility\r\nThe retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.\r\nBackground Checks\r\nA criminal history background check will be required for finalist(s) under consideration for this position.\r\nEqual Opportunity Employer\r\nThe University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.\r\nPay Transparency\r\nThe University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.\r\nEmployment Eligibility Verification\r\nIf hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.\r\nE-Verify\r\nThe University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:\r\nE-Verify Poster (English and Spanish) [PDF]\r\nRight to Work Poster (English) [PDF]\r\nRight to Work Poster (Spanish) [PDF]\r\nCompliance\r\nEmployees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.\r\nThe Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.\r\nJ-18808-Ljbffr","datePosted":"2026-08-20T00:34:07.075Z","dateModified":"2026-08-20T00:34:07.075Z","hiringOrganization":{"@type":"Organization","name":"Phase2 Technology","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a5fdb83bf76673e18ddee910"},"url":"https://jobsearcher.com/jobs/a5fdb83bf76673e18ddee910"}}