Administrative Assistant

Administrative AssistantLocation: Reno, NVPosition OverviewJ-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Reno, Nevada office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is "Helping Each Other Create Better Communities." We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network.The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to: Answer and route office phone calls promptly, correctly and in a courteous manner Schedule meetings, office events, order food, and run errandsReview and distribute mail and ship packagesMonitor, order, and purchase office supplies as neededMake travel arrangements and training registrations Resolve issues with and maintain office equipment and suppliesAssist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment Partner with managers, engineers, and staff to understand needs and provide support including technical document review Complete special project assignments, such as compiling, printing, binding, and document deliveryOwnership of conference room and kitchen to include organizing and straightening.File management (paper and digital), including archivingCommunicate with staff and distribute important information Coordinate fleet vehicle maintenance and coordination of usageAssist in planning and executing office activitiesPartner with business integration leader to support local community functions and eventsCollaborate and Finance and Office Manager to develop and maintain budgets for office activitiesMaintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies Troubleshoot building related issues and follow up with vendors to get issues resolvedOrganize and schedule submittal packets and information, assist with proposal drafts and graphicsCollaborate with other admin staff across the company5 years of customer service or professional office experience preferredMinimum High School diploma or equivalentMust have valid driver's licenseMust be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe AcrobatDemonstrated attention to detail, self-motivation, and initiativeTeam-oriented focus with an interest in making J-U-B successfulBasic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plusSalary Range: $19.00 – $23.50 hourly, determined by experience.BenefitsIn addition to your competitive salary, J-U-B also offers an extensive benefits package including:Professional development opportunitiesBonuses for qualified employeesGenerous vacation and sick leave packageMedical, dental, vision, life, and disability insuranceParental Leave401(k) with company match, profit sharingCompany paid Short Term and Long-Term Disability plansThe ability to work in a team-centered, collaborative, and supportive atmosphereJ-U-B is an employee-owned firm and offers ownership opportunities after qualified years of service The application window will be open through July 27, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period.See our website for more benefit details: https://www.jub.com/our-benefits/To apply for this position and learn more about J-U-B, please visit www.jub.comCompensation details: 19-23.5 Hourly WagePI0020e8515b35-25406-40438594