Operations And Accounting Assistant

Job Title: Operations and Accounting AssistantJob DescriptionWe are seeking a highly motivated Operations and Accounting Assistant to support our team in managing all aspects of the company's operations and accounting. This is a hands-on role in a small, project-based construction environment, offering exposure to full-cycle accounting, job costing, and financial reporting.Responsibilities+ Assist with maintaining the general ledger, journal entries, and account reconciliations.+ Support month-end and year-end close processes.+ Maintain accurate and timely financial records.+ Track and analyze project costs using Deltek.+ Assist with job cost reports and ensure accurate allocation of expenses.+ Work closely with project managers to monitor job performance and cost variances.+ Prepare monthly financial statements and management reports.+ Support variance analysis and provide insights to leadership.+ Assist with budgeting, forecasting, and cash flow planning.+ Process vendor invoices and support timely payments.+ Assist with customer billing and collections.+ Monitor receivables and follow up on outstanding balances.+ Assist with payroll processing and related reporting.+ Maintain payroll records and coordinate with benefits providers.+ Ensure compliance with applicable payroll regulations.+ Ensure compliance with federal, state, and local requirements.+ Support external CPA for tax preparation and year-end reporting.+ Assist with audits and financial reviews.+ Perform bank and credit card reconciliations.+ Monitor cash flow and maintain appropriate balances.+ Utilize and maintain Deltek accounting and project management software.+ Identify and implement process improvements and internal controls.+ Support system optimization and reporting improvements.+ Provide general support to the leadership team.+ Contribute to all tasks needed in a small company environment.Essential Skills+ Degree in Accounting, Finance, or related field (open to students).+ Understanding of job costing and percentage-of-completion accounting.+ Proficiency in Microsoft Excel and/or Numbers.+ Solid knowledge of GAAP.+ Strong attention to detail and accuracy.+ Ability to work independently and manage multiple priorities.+ Analytical and problem-solving skills.+ Strong communication and interpersonal skills.+ High level of integrity and confidentiality.Additional Skills & Qualifications+ Experience with Accounts Payable and Accounts Receivable.+ Experience in reconciliation and invoicing.+ Interest in working for a small, growing company.+ Willingness to assist beyond standard scope of work.+ Ability to be trained and adapt quickly to accounting and finance skills.Work EnvironmentWe are a growing athletic field construction company specializing in building high-quality sports surfaces for schools, municipalities, and private organizations. With a team of fewer than 30 employees, we pride ourselves on a collaborative environment, strong work ethic, and delivering exceptional results to our clients. This role offers exposure to full-cycle accounting, job costing, and financial reporting in a small, project-based construction environment.Job Type & LocationThis is a Contract to Hire position based out of Smyrna, TN.Pay and BenefitsThe pay range for this position is $24.00 - $25.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Smyrna,TN.Application DeadlineThis position is anticipated to close on May 18, 2026.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.