{"schemaVersion":"jobsearcher.job.v1","id":"a56d0c485a07cf621131a8b0","url":"https://jobsearcher.com/jobs/a56d0c485a07cf621131a8b0","canonicalUrl":"https://jobsearcher.com/jobs/a56d0c485a07cf621131a8b0","title":"Real Estate Document Processing Coordinator","description":"Job Title: Real Estate Document Processing Coordinator\r\nDepartment: DRE Processing\r\nSalary Range: $50,000–$70,000 (depending on experience)\r\nJob Type: Full-time, Monday–Friday, 8:00 AM–5:00 PM\r\nWork Location: Clovis, CA 93611 (in-person)\r\nAbout California Builder Services\r\nCalifornia Builder Services (CBS) helps homebuilders and land developers move residential subdivisions through one of the country's most complex regulatory processes: approval by the California Department of Real Estate (DRE). We process a high volume of filings a year — from condo conversions to master-planned communities — and our work determines when clients can start selling homes. Every day here runs on details, deadlines, and paper.\r\nAbout the Role\r\nThis is the engine-room role on our processing team — the person who makes sure nothing gets lost, forgotten, or left untouched. It's an internal role supporting our Project Managers and Consultants, though you'll coordinate directly by phone and email with municipal offices, utility companies, and state agencies to track down documents and confirm filings.\r\nIt's fast-paced and detail-obsessed — a misplaced comma can cause real problems for us. We need someone who catches errors before they become someone else's problem.\r\nThis is also a growth role. Every Project Coordinator, Consultant, and Department Manager on our team started here.\r\nWhat You'll Do\r\nProcess incoming mail: open, scan, and save documents to our server, correctly filed and named.\r\nMaintain the CRM log of every active project and its status.\r\nSet reminders and send follow-up emails to request outstanding documents, and keep following up until you get them.\r\nStamp and time-date documents the moment they're received, and log them into our system.\r\nHandle the physical side of the job: copying, scanning, hole-punching, and filing.\r\nCall and coordinate with municipalities, utility companies, and state agencies to track filings and request documents.\r\nReview incoming documents for accuracy and flag anything that looks off before it becomes a problem.\r\nWho We're Looking For\r\nThis isn't a first job. We're looking for someone who's already worked somewhere they were genuinely relied on — where a missed deadline or a dropped detail had real consequences, and ownership was expected, not just effort. The industry matters less than the experience of being accountable to an organization.\r\nYou've probably worked in escrow, title, permitting, construction admin, paralegal support, property management, or government/municipal offices — or somewhere with a similar mix of documents, deadlines, and follow-through. You're comfortable in Outlook, Word, and Excel. You can write a clean, professional email and pick up the phone without rehearsing what you're going to say.\r\nYou should have a basic, real-world understanding of how property taxes, utility bills, and municipal permits work — not real estate expertise, just general life literacy that lets you pick up the specifics fast.\r\nWe need someone who can hit the ground running — there's no long runway to ramp up.\r\nQualifications\r\nHigh school diploma required; bachelor's degree in business administration, real estate, or construction management preferred.\r\n2+ years in a professional environment where you held real responsibility.\r\nWorking proficiency in Microsoft Word, Excel, and Outlook; comfortable navigating online databases and search tools.\r\nBackground in real estate, escrow, title, construction, permitting, engineering, or mapping is a plus, not a requirement.\r\nSkills That Will Make You Successful Here\r\nShrink, borderline obsessive attention to detail.\r\nStrong written and verbal communication — clean emails, confident phone calls.\r\nComfortable managing a high volume of competing priorities without dropping any of them.\r\nWorks well on a close-knit team, in a fast-moving environment.\r\nBenefits\r\n401(k) with employer matching\r\nHealth, dental, vision, and life insurance\r\nPaid time off: 4 weeks of annual sick leave and vacation accrual\r\n9 paid holidays\r\nPerformance bonuses\r\nTeam outings\r\nCalifornia Builder Services is proud to be an equal opportunity employer, and we're glad to make reasonable accommodations for applicants who need them during our hiring process — just let us know.\r\nJ-18808-Ljbffr","company":"Research Developement Industries","rawCompany":"research developement industries","city":"Clovis","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-04T12:46:10.252Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"23-2093.00","title":"Title Examiners, Abstractors, and Searchers","slug":"title-examiners-abstractors-and-searchers"}],"industries":[{"code":"531390","title":"Other Activities Related to Real Estate","slug":"other-activities-related-to-real-estate"},{"code":"541191","title":"Title Abstract and Settlement Offices","slug":"title-abstract-and-settlement-offices"},{"code":"531210","title":"Offices of Real Estate Agents and Brokers","slug":"offices-of-real-estate-agents-and-brokers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Real Estate Document Processing Coordinator","description":"Job Title: Real Estate Document Processing Coordinator\r\nDepartment: DRE Processing\r\nSalary Range: $50,000–$70,000 (depending on experience)\r\nJob Type: Full-time, Monday–Friday, 8:00 AM–5:00 PM\r\nWork Location: Clovis, CA 93611 (in-person)\r\nAbout California Builder Services\r\nCalifornia Builder Services (CBS) helps homebuilders and land developers move residential subdivisions through one of the country's most complex regulatory processes: approval by the California Department of Real Estate (DRE). We process a high volume of filings a year — from condo conversions to master-planned communities — and our work determines when clients can start selling homes. Every day here runs on details, deadlines, and paper.\r\nAbout the Role\r\nThis is the engine-room role on our processing team — the person who makes sure nothing gets lost, forgotten, or left untouched. It's an internal role supporting our Project Managers and Consultants, though you'll coordinate directly by phone and email with municipal offices, utility companies, and state agencies to track down documents and confirm filings.\r\nIt's fast-paced and detail-obsessed — a misplaced comma can cause real problems for us. We need someone who catches errors before they become someone else's problem.\r\nThis is also a growth role. Every Project Coordinator, Consultant, and Department Manager on our team started here.\r\nWhat You'll Do\r\nProcess incoming mail: open, scan, and save documents to our server, correctly filed and named.\r\nMaintain the CRM log of every active project and its status.\r\nSet reminders and send follow-up emails to request outstanding documents, and keep following up until you get them.\r\nStamp and time-date documents the moment they're received, and log them into our system.\r\nHandle the physical side of the job: copying, scanning, hole-punching, and filing.\r\nCall and coordinate with municipalities, utility companies, and state agencies to track filings and request documents.\r\nReview incoming documents for accuracy and flag anything that looks off before it becomes a problem.\r\nWho We're Looking For\r\nThis isn't a first job. We're looking for someone who's already worked somewhere they were genuinely relied on — where a missed deadline or a dropped detail had real consequences, and ownership was expected, not just effort. The industry matters less than the experience of being accountable to an organization.\r\nYou've probably worked in escrow, title, permitting, construction admin, paralegal support, property management, or government/municipal offices — or somewhere with a similar mix of documents, deadlines, and follow-through. You're comfortable in Outlook, Word, and Excel. You can write a clean, professional email and pick up the phone without rehearsing what you're going to say.\r\nYou should have a basic, real-world understanding of how property taxes, utility bills, and municipal permits work — not real estate expertise, just general life literacy that lets you pick up the specifics fast.\r\nWe need someone who can hit the ground running — there's no long runway to ramp up.\r\nQualifications\r\nHigh school diploma required; bachelor's degree in business administration, real estate, or construction management preferred.\r\n2+ years in a professional environment where you held real responsibility.\r\nWorking proficiency in Microsoft Word, Excel, and Outlook; comfortable navigating online databases and search tools.\r\nBackground in real estate, escrow, title, construction, permitting, engineering, or mapping is a plus, not a requirement.\r\nSkills That Will Make You Successful Here\r\nShrink, borderline obsessive attention to detail.\r\nStrong written and verbal communication — clean emails, confident phone calls.\r\nComfortable managing a high volume of competing priorities without dropping any of them.\r\nWorks well on a close-knit team, in a fast-moving environment.\r\nBenefits\r\n401(k) with employer matching\r\nHealth, dental, vision, and life insurance\r\nPaid time off: 4 weeks of annual sick leave and vacation accrual\r\n9 paid holidays\r\nPerformance bonuses\r\nTeam outings\r\nCalifornia Builder Services is proud to be an equal opportunity employer, and we're glad to make reasonable accommodations for applicants who need them during our hiring process — just let us know.\r\nJ-18808-Ljbffr","datePosted":"2026-09-04T12:46:10.252Z","dateModified":"2026-09-04T12:46:10.252Z","hiringOrganization":{"@type":"Organization","name":"Research Developement Industries","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Clovis","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a56d0c485a07cf621131a8b0"},"url":"https://jobsearcher.com/jobs/a56d0c485a07cf621131a8b0"}}