Graduation & Degree Audit Specialist (Student Employee)

Students may only have 5 open job applications at a time.Work Experience:Entry-Level (Foundational)Work Experience Description:Suitable for students with basic foundational knowledge and little to no practical experience, ideal for freshmen or sophomores who have completed only introductory courses.ᅟPosition SummaryThe Office of the Registrar at Brigham Young University-Hawaii is seeking a detail-oriented and analytical Graduation & Degree Audit Specialist (Student Employee) to support graduation processing and commencement operations. This role provides hands-on experience in academic records evaluation, degree audit processes, and large-scale event coordination, with an emphasis on accuracy, compliance, and service excellence.Key Responsibilities* Provide professional customer service support to students via phone and email regarding graduation eligibility and processes.* Review and process graduation applications verifying completion of degree requirements for majors and minors, and overall graduation requirements according to University policy.* Perform accurate data entry and maintain student academic records within student information systems.* Analyze student records to identify discrepancies or missing requirements and escalate as appropriate.* Manage electronic and physical records, including scanning, indexing, and document retention* Support Registrar operations related to graduation, degree conferral, records management and other Registrar functions.* Maintain strict compliance with FERPA and institutional confidentiality standards* Assist in planning and execution of commencement ceremonies, including event setup, graduate check-in, material distribution, lineup coordination, and event-day operations.* Contribute to process improvements, documentation, and special projects.Required Qualifications* Currently enrolled student in good academic standing* Strong attention to detail with the ability to review and interpret structured requirements* Excellent written and verbal communication skills* Professional demeanor with a strong customer service orientation* Ability to manage confidential and sensitive information with discretion* Proficiency in basic computer applications (e.g., Microsoft Office, Google Workspace)* Dependable, punctual, and able to meet deadlinesPreferred Qualifications (Optional)* Prior experience in administrative, academic, or customer service roles* Familiarity with student information systems or degree audit tools* Ability to work both independently while contributing in a team environment* Experience supporting events or coordinating logisticsProfessional Development Learning OutcomesStudents in this role will develop:* Practical experience in degree audit, graduation processing, and academic records management* Understanding of institutional policies, compliance standards, and registrar operations* Transferable skills in data management, communication, organization, and problem-solving*Experience supporting large scale institutional events and operationsApplication InstructionsInterested students should submit:* Resume* Class schedule and availabilityBase Rate Per Hour:16.00ᅟ