{"schemaVersion":"jobsearcher.job.v1","id":"a2f20bb4e8604336f6d49f26","url":"https://jobsearcher.com/jobs/a2f20bb4e8604336f6d49f26","canonicalUrl":"https://jobsearcher.com/jobs/a2f20bb4e8604336f6d49f26","title":"Assistant Operations Manager","description":"Company: Collaborative Therapies LLC\nLocation: Remote/Hybrid, Florida\nEmployment Type: Full-Time\nReports To: Clinical Director\n\nPosition Overview\n\nCollaborative Therapies is seeking an organized, dependable, and proactive Assistant Operations Manager to support the coordination of our school-based therapy services. This role helps ensure therapists are properly onboarded, assigned to their caseloads, introduced to their school teams, given access to required systems, and supported throughout the school year.\n\nThe ideal candidate is a strong communicator who can manage multiple priorities, follow through on commitments, and maintain accurate operational and compliance records.\n\nKey Responsibilities\nTherapist Onboarding and Support\n\nCoordinate the onboarding and offboarding of therapists and administrative team members.\n\nCollect and track licenses, certifications, background clearances, identification, and other required documents.\n\nEnsure providers receive access to QuickBooks Workforce, school systems, shared drives, email groups, and other required platforms.\n\nProvide therapists with school assignments, schedules, reporting instructions, and site-specific information.\n\nServe as a primary point of contact for routine operational questions.\n\nCaseload and School Coordination\n\nAssign therapists to the appropriate schools, services, locations, and caseloads.\n\nCoordinate introductions between therapists, school administrators, supervisors, and Collaborative Therapies team members.\n\nMaintain accurate provider schedules and school assignment records.\n\nConfirm start dates, service locations, workspaces, technology access, and timesheet signers with each school.\n\nCommunicate schedule or staffing changes promptly to all affected parties.\n\nTimesheets and Payroll Support\n\nMonitor timesheet submission, signatures, corrections, and approval deadlines.\n\nCompare reported hours with provider schedules and school sign-in records when required.\n\nSend reminders to therapists and supervisors regarding payroll and documentation deadlines.\n\nAssist with reviewing QuickBooks Workforce records before payroll processing.\n\nMaintain accurate records of approved, missing, and corrected timesheets.\n\nCompliance and Documentation\n\nTrack provider credentials, expiration dates, required training, and school-specific compliance requirements.\n\nMaintain organized and current electronic personnel and school files.\n\nMonitor documentation requirements for school contracts and service delivery.\n\nAssist with audits by gathering timesheets, schedules, invoices, service records, and supporting documentation.\n\nProtect confidential employee, student, and company information.\n\nDaily Operations\n\nMaintain operational trackers, dashboards, calendars, and task lists.\n\nMonitor shared inboxes and route staffing, contract, school, and provider communications appropriately.\n\nFollow up on outstanding assignments and communicate potential delays.\n\nAssist with preparing operational reports and meeting updates.\n\nIdentify workflow problems and recommend practical improvements.\n\nSupport additional administrative and operational projects as assigned.\n\nQualifications\n\nAssociate or bachelor’s degree in business administration, healthcare administration, human resources, education, or a related field preferred.\n\nAt least two years of experience in operations, healthcare administration, staffing, education, or office management preferred.\n\nStrong organizational, communication, and follow-through skills.\n\nAbility to manage multiple schools, providers, schedules, and deadlines.\n\nHigh level of accuracy and attention to detail.\n\nAbility to handle confidential information professionally.\n\nComfortable working independently in a fast-paced, growing organization.\n\nExperience with QuickBooks Online, QuickBooks Workforce, Google Workspace, Microsoft Office, applicant-tracking systems, or electronic health records is preferred.\n\nExperience supporting school-based therapists or healthcare staffing operations is a plus.\n\nCore Competencies\n\nDependability and accountability\n\nClear and timely communication\n\nOrganization and attention to detail\n\nProblem-solving and sound judgment\n\nProfessionalism and confidentiality\n\nInitiative and follow-through\n\nTeam collaboration\n\nCommitment to excellent provider and school support\n\nPerformance Expectations\n\nSuccess in this position includes:\n\nTherapists are fully prepared before beginning their assignments.\n\nSchool and provider records remain current and accurate.\n\nTimesheets are submitted and approved by established deadlines.\n\nCredentialing and compliance requirements are tracked consistently.\n\nOperational questions and concerns receive timely responses.\n\nSchool partners and therapists receive clear, professional, and supportive communication.\n\nAbout Collaborative Therapies\n\nCollaborative Therapies LLC is a Florida-based healthcare staffing agency and government contractor that partners with schools and educational organizations to provide high-quality speech-language, occupational, physical, and related therapy services. We believe collaboration changes everything and are committed to responsive communication, compassionate care, and dependable service.","company":"Collaborative Therapy","rawCompany":"collaborative therapy","city":"Rockledge","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-09-29T11:59:05.005Z","occupations":[{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"}],"industries":[{"code":"621420","title":"Outpatient Mental Health and Substance Abuse Centers","slug":"outpatient-mental-health-and-substance-abuse-centers"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"611110","title":"Elementary and Secondary Schools","slug":"elementary-and-secondary-schools"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Assistant Operations Manager","description":"Company: Collaborative Therapies LLC\nLocation: Remote/Hybrid, Florida\nEmployment Type: Full-Time\nReports To: Clinical Director\n\nPosition Overview\n\nCollaborative Therapies is seeking an organized, dependable, and proactive Assistant Operations Manager to support the coordination of our school-based therapy services. This role helps ensure therapists are properly onboarded, assigned to their caseloads, introduced to their school teams, given access to required systems, and supported throughout the school year.\n\nThe ideal candidate is a strong communicator who can manage multiple priorities, follow through on commitments, and maintain accurate operational and compliance records.\n\nKey Responsibilities\nTherapist Onboarding and Support\n\nCoordinate the onboarding and offboarding of therapists and administrative team members.\n\nCollect and track licenses, certifications, background clearances, identification, and other required documents.\n\nEnsure providers receive access to QuickBooks Workforce, school systems, shared drives, email groups, and other required platforms.\n\nProvide therapists with school assignments, schedules, reporting instructions, and site-specific information.\n\nServe as a primary point of contact for routine operational questions.\n\nCaseload and School Coordination\n\nAssign therapists to the appropriate schools, services, locations, and caseloads.\n\nCoordinate introductions between therapists, school administrators, supervisors, and Collaborative Therapies team members.\n\nMaintain accurate provider schedules and school assignment records.\n\nConfirm start dates, service locations, workspaces, technology access, and timesheet signers with each school.\n\nCommunicate schedule or staffing changes promptly to all affected parties.\n\nTimesheets and Payroll Support\n\nMonitor timesheet submission, signatures, corrections, and approval deadlines.\n\nCompare reported hours with provider schedules and school sign-in records when required.\n\nSend reminders to therapists and supervisors regarding payroll and documentation deadlines.\n\nAssist with reviewing QuickBooks Workforce records before payroll processing.\n\nMaintain accurate records of approved, missing, and corrected timesheets.\n\nCompliance and Documentation\n\nTrack provider credentials, expiration dates, required training, and school-specific compliance requirements.\n\nMaintain organized and current electronic personnel and school files.\n\nMonitor documentation requirements for school contracts and service delivery.\n\nAssist with audits by gathering timesheets, schedules, invoices, service records, and supporting documentation.\n\nProtect confidential employee, student, and company information.\n\nDaily Operations\n\nMaintain operational trackers, dashboards, calendars, and task lists.\n\nMonitor shared inboxes and route staffing, contract, school, and provider communications appropriately.\n\nFollow up on outstanding assignments and communicate potential delays.\n\nAssist with preparing operational reports and meeting updates.\n\nIdentify workflow problems and recommend practical improvements.\n\nSupport additional administrative and operational projects as assigned.\n\nQualifications\n\nAssociate or bachelor’s degree in business administration, healthcare administration, human resources, education, or a related field preferred.\n\nAt least two years of experience in operations, healthcare administration, staffing, education, or office management preferred.\n\nStrong organizational, communication, and follow-through skills.\n\nAbility to manage multiple schools, providers, schedules, and deadlines.\n\nHigh level of accuracy and attention to detail.\n\nAbility to handle confidential information professionally.\n\nComfortable working independently in a fast-paced, growing organization.\n\nExperience with QuickBooks Online, QuickBooks Workforce, Google Workspace, Microsoft Office, applicant-tracking systems, or electronic health records is preferred.\n\nExperience supporting school-based therapists or healthcare staffing operations is a plus.\n\nCore Competencies\n\nDependability and accountability\n\nClear and timely communication\n\nOrganization and attention to detail\n\nProblem-solving and sound judgment\n\nProfessionalism and confidentiality\n\nInitiative and follow-through\n\nTeam collaboration\n\nCommitment to excellent provider and school support\n\nPerformance Expectations\n\nSuccess in this position includes:\n\nTherapists are fully prepared before beginning their assignments.\n\nSchool and provider records remain current and accurate.\n\nTimesheets are submitted and approved by established deadlines.\n\nCredentialing and compliance requirements are tracked consistently.\n\nOperational questions and concerns receive timely responses.\n\nSchool partners and therapists receive clear, professional, and supportive communication.\n\nAbout Collaborative Therapies\n\nCollaborative Therapies LLC is a Florida-based healthcare staffing agency and government contractor that partners with schools and educational organizations to provide high-quality speech-language, occupational, physical, and related therapy services. We believe collaboration changes everything and are committed to responsive communication, compassionate care, and dependable service.","datePosted":"2026-09-29T11:59:05.005Z","dateModified":"2026-09-29T11:59:05.005Z","hiringOrganization":{"@type":"Organization","name":"Collaborative Therapy","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Rockledge","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a2f20bb4e8604336f6d49f26"},"url":"https://jobsearcher.com/jobs/a2f20bb4e8604336f6d49f26"}}