{"schemaVersion":"jobsearcher.job.v1","id":"a2e4df80a803bf747721db8e","url":"https://jobsearcher.com/jobs/a2e4df80a803bf747721db8e","canonicalUrl":"https://jobsearcher.com/jobs/a2e4df80a803bf747721db8e","title":"Apprentice Program Specialist","description":"JOB SUMMARYThe Apprentice Program Specialist supports the Apprentice Program Manager in the execution and administration of Summit's apprenticeship training programs. This role plays a critical part in maintaining operational accountability across Summit's apprenticeship programs by ensuring documentation and progression requirements are completed accurately and in accordance with established standards.ESSENTIAL JOB DUTIESDirect Support to Apprentice Program ManagerProvide direct operational support to the Apprentice Program ManagerAssist with scheduling, coordination, and tracking of training activitiesSupport apprenticeship onboarding, enrollment, and progressionHelp ensure training timelines and requirements are met accurately and on timeApprenticeship & Compliance SupportTrack apprentice hours, coursework, and progression in accordance with program standardsAssist with documentation required for state and federal apprenticeship complianceMaintain accurate, well-organized training recordsSupport audit preparation and ongoing compliance effortsAssist with on-site training classes, as needed and attend full team planning meetings (10% travel)Compliance & DocumentationMaintain accurate training records and documentationAssist with tracking compliance with state and federal apprenticeship requirementsSupport preparation of documentation for audits, reporting, and program reviewsEnsure records are organized, current, and audit-readyCommunication & CoordinationServe as a reliable point of contact for apprentices, instructors, and internal teamsAssist with training communications, reminders, and follow-upsHelp ensure clear, consistent communication between training, field leadership, and operationsOperational Excellence & SupportMaintain training databases, spreadsheets, and tracking tools with accuracy and attention to detailAssist with reporting and documentation to support leadership visibilityHelp identify opportunities to improve efficiency, consistency, and organizationProvide dependable administrative support to keep programs running smoothlyOther duties may be assigned.Assist with state audits for apprenticeship programManage ad hoc project and program management objectives as required.Assist with Apprentix, recordkeeping and data collection of training programs, trainees, and team documentation.QUALIFICATIONSThe qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.Education, Training, CertificationsHigh school diploma or equivalent (required)Experience, Knowledge, and Skill RequirementsPrevious administrative or program coordination experience is a plus.Strong organizational and time management skills.Excellent written and verbal communication abilities.Communication SkillsStrong interpersonal and communication skills to build lasting relationshipsAbility to effectively read, write, and communicate in English with employeesSystems and Software SkillsProficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).Ability to work independently and collaboratively.Discretion and professionalism in handling sensitive information.Other QualificationsValid driver's license with an acceptable driving record (required)Must comply with SFS's Drug and Alcohol policy and Background screening requirements.PHYSICAL & WORK ENVIRONMENT REQUIREMENTSReasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.Physical Requirements: While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift","company":"Summit Fire & Security","rawCompany":"summit fire security","city":"Mendota Heights","state":"MN","isRemote":false,"isActive":false,"createdAt":"2026-05-27T00:47:12.779Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"13-1151.00","title":"Training and Development Specialists","slug":"training-and-development-specialists"}],"industries":[{"code":"611513","title":"Apprenticeship Training","slug":"apprenticeship-training"},{"code":"611519","title":"Other Technical and Trade Schools","slug":"other-technical-and-trade-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Apprentice Program Specialist","description":"JOB SUMMARYThe Apprentice Program Specialist supports the Apprentice Program Manager in the execution and administration of Summit's apprenticeship training programs. This role plays a critical part in maintaining operational accountability across Summit's apprenticeship programs by ensuring documentation and progression requirements are completed accurately and in accordance with established standards.ESSENTIAL JOB DUTIESDirect Support to Apprentice Program ManagerProvide direct operational support to the Apprentice Program ManagerAssist with scheduling, coordination, and tracking of training activitiesSupport apprenticeship onboarding, enrollment, and progressionHelp ensure training timelines and requirements are met accurately and on timeApprenticeship & Compliance SupportTrack apprentice hours, coursework, and progression in accordance with program standardsAssist with documentation required for state and federal apprenticeship complianceMaintain accurate, well-organized training recordsSupport audit preparation and ongoing compliance effortsAssist with on-site training classes, as needed and attend full team planning meetings (10% travel)Compliance & DocumentationMaintain accurate training records and documentationAssist with tracking compliance with state and federal apprenticeship requirementsSupport preparation of documentation for audits, reporting, and program reviewsEnsure records are organized, current, and audit-readyCommunication & CoordinationServe as a reliable point of contact for apprentices, instructors, and internal teamsAssist with training communications, reminders, and follow-upsHelp ensure clear, consistent communication between training, field leadership, and operationsOperational Excellence & SupportMaintain training databases, spreadsheets, and tracking tools with accuracy and attention to detailAssist with reporting and documentation to support leadership visibilityHelp identify opportunities to improve efficiency, consistency, and organizationProvide dependable administrative support to keep programs running smoothlyOther duties may be assigned.Assist with state audits for apprenticeship programManage ad hoc project and program management objectives as required.Assist with Apprentix, recordkeeping and data collection of training programs, trainees, and team documentation.QUALIFICATIONSThe qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.Education, Training, CertificationsHigh school diploma or equivalent (required)Experience, Knowledge, and Skill RequirementsPrevious administrative or program coordination experience is a plus.Strong organizational and time management skills.Excellent written and verbal communication abilities.Communication SkillsStrong interpersonal and communication skills to build lasting relationshipsAbility to effectively read, write, and communicate in English with employeesSystems and Software SkillsProficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).Ability to work independently and collaboratively.Discretion and professionalism in handling sensitive information.Other QualificationsValid driver's license with an acceptable driving record (required)Must comply with SFS's Drug and Alcohol policy and Background screening requirements.PHYSICAL & WORK ENVIRONMENT REQUIREMENTSReasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.Physical Requirements: While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift","datePosted":"2026-05-27T00:47:12.779Z","dateModified":"2026-05-27T00:47:12.779Z","hiringOrganization":{"@type":"Organization","name":"Summit Fire & Security","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mendota Heights","addressRegion":"MN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a2e4df80a803bf747721db8e"},"url":"https://jobsearcher.com/jobs/a2e4df80a803bf747721db8e"}}