{"schemaVersion":"jobsearcher.job.v1","id":"a142b21cb3a4feca8a2f4328","url":"https://jobsearcher.com/jobs/a142b21cb3a4feca8a2f4328","canonicalUrl":"https://jobsearcher.com/jobs/a142b21cb3a4feca8a2f4328","title":"Billing Associate","description":"*Billing Specialist / Revenue & Tax Accounting Specialist*\n\n*Position Summary*\n\nOur client located in Mansfield, MA is seeking a detail-oriented and highly organized Billing Specialist to support multi-state billing, sales tax compliance, inter-company accounting, and revenue recognition processes. This role will be responsible for managing billing operations from project award through job completion, supporting month-end close activities, and developing standardized operating procedures (SOPs) across the project lifecycle.\n\nThe ideal candidate has strong accounting knowledge, experience with multi-state sales and use tax compliance, project-based accounting, and the ability to work cross-functionally with operations, project management, and finance teams.\n\n*Key Responsibilities*\n\n*Billing & Revenue Recognition*\n\n* Manage customer billing processes from bid/proposal stage through final invoicing and project closeout.\n* Ensure accurate revenue recognition in accordance with company policy and project completion milestones.\n* Support revenue earned recognition upon job completion date.\n* Review contracts, proposals, and job documentation to validate billing requirements and project terms.\n* Prepare and issue progress billings, milestone billings, final invoices, and customer statements.\n* Monitor work-in-progress (WIP) schedules and assist with reconciliation of related deferred revenue and deferred expense accounts.\n* Support month-end and year-end close processes related to project accounting and revenue reporting.\n* Assist with job cost analysis, project profitability reporting, and variance analysis.\n\n*Sales Tax & Business Registration Compliance*\n\n* Process and maintain sales and use tax compliance activities across 30+ states.\n* Prepare, file, and remit multi-state sales tax returns accurately and timely.\n* Maintain business registrations, licenses, and state tax accounts.\n* Coordinate business registration tax filings and renewals across multiple jurisdictions.\n* Research state and local tax requirements and ensure ongoing compliance with changing regulations.\n* Respond to notices, audits, and inquiries from state and local tax authorities.\n\n*Inter-Company Accounting*\n\n* Prepare and reconcile inter-company transactions and balances.\n* Ensure proper allocation of costs, revenue, and expenses between related entities.\n* Support monthly inter-company eliminations and reconciliations during close.\n\n*SOP Development & Process Improvement*\n\n* Develop, document, and maintain SOPs for:\n* Bid and proposal processing\n* Project setup and billing workflows\n* Revenue recognition procedures\n* Tax compliance processes\n* Job completion and closeout activities\n* Identify opportunities for process improvements, automation, and internal control enhancements.\n* Collaborate with finance, operations, and project management teams to improve billing accuracy and workflow efficiency.\n\n*Qualifications*\n\n* Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.\n* 3+ years of experience in billing, project accounting, revenue accounting, or sales tax compliance.\n* Experience processing sales tax filings in multiple states (30+ states preferred).\n* Knowledge of deferred revenue, WIP accounting, and percentage-of-completion or completed-contract accounting methods preferred.\n* Experience with inter-company accounting and reconciliations.\n* Strong understanding of accounting principles and month-end close processes.\n* Advanced proficiency in Microsoft Excel and accounting/ERP systems.\n* Excellent organizational skills with strong attention to detail and accuracy.\n* Ability to manage multiple priorities and meet deadlines in a fast-paced environment.\n\n*Preferred Experience*\n\n* Construction, service-based, engineering, manufacturing, or project-based industry experience.\n* Experience with ERP/accounting systems QuickBooks Enterprise (preferred).\n* Familiarity with Avalara or other sales tax automation platforms.\n* Experience creating process documentation and SOPs.\n\n*Core Competencies*\n\n* Analytical thinking\n* Process improvement mindset\n* Strong communication skills\n* Problem-solving ability\n* Time management and prioritization\n* Cross-functional collaboration\n* Compliance and accuracy focus\n\nPay: $48,000.00 - $50,000.00 per year\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Health insurance\n* Paid sick time\n* Paid time off\n* Vision insurance\n\nWork Location: In person","company":"A","rawCompany":"a","city":"Mansfield","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-09-11T11:42:54.673Z","occupations":[{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"},{"code":"43-3021.00","title":"Billing and Posting Clerks","slug":"billing-and-posting-clerks"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"541211","title":"Offices of Certified Public Accountants","slug":"offices-of-certified-public-accountants"},{"code":"561440","title":"Collection Agencies","slug":"collection-agencies"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Billing Associate","description":"*Billing Specialist / Revenue & Tax Accounting Specialist*\n\n*Position Summary*\n\nOur client located in Mansfield, MA is seeking a detail-oriented and highly organized Billing Specialist to support multi-state billing, sales tax compliance, inter-company accounting, and revenue recognition processes. This role will be responsible for managing billing operations from project award through job completion, supporting month-end close activities, and developing standardized operating procedures (SOPs) across the project lifecycle.\n\nThe ideal candidate has strong accounting knowledge, experience with multi-state sales and use tax compliance, project-based accounting, and the ability to work cross-functionally with operations, project management, and finance teams.\n\n*Key Responsibilities*\n\n*Billing & Revenue Recognition*\n\n* Manage customer billing processes from bid/proposal stage through final invoicing and project closeout.\n* Ensure accurate revenue recognition in accordance with company policy and project completion milestones.\n* Support revenue earned recognition upon job completion date.\n* Review contracts, proposals, and job documentation to validate billing requirements and project terms.\n* Prepare and issue progress billings, milestone billings, final invoices, and customer statements.\n* Monitor work-in-progress (WIP) schedules and assist with reconciliation of related deferred revenue and deferred expense accounts.\n* Support month-end and year-end close processes related to project accounting and revenue reporting.\n* Assist with job cost analysis, project profitability reporting, and variance analysis.\n\n*Sales Tax & Business Registration Compliance*\n\n* Process and maintain sales and use tax compliance activities across 30+ states.\n* Prepare, file, and remit multi-state sales tax returns accurately and timely.\n* Maintain business registrations, licenses, and state tax accounts.\n* Coordinate business registration tax filings and renewals across multiple jurisdictions.\n* Research state and local tax requirements and ensure ongoing compliance with changing regulations.\n* Respond to notices, audits, and inquiries from state and local tax authorities.\n\n*Inter-Company Accounting*\n\n* Prepare and reconcile inter-company transactions and balances.\n* Ensure proper allocation of costs, revenue, and expenses between related entities.\n* Support monthly inter-company eliminations and reconciliations during close.\n\n*SOP Development & Process Improvement*\n\n* Develop, document, and maintain SOPs for:\n* Bid and proposal processing\n* Project setup and billing workflows\n* Revenue recognition procedures\n* Tax compliance processes\n* Job completion and closeout activities\n* Identify opportunities for process improvements, automation, and internal control enhancements.\n* Collaborate with finance, operations, and project management teams to improve billing accuracy and workflow efficiency.\n\n*Qualifications*\n\n* Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.\n* 3+ years of experience in billing, project accounting, revenue accounting, or sales tax compliance.\n* Experience processing sales tax filings in multiple states (30+ states preferred).\n* Knowledge of deferred revenue, WIP accounting, and percentage-of-completion or completed-contract accounting methods preferred.\n* Experience with inter-company accounting and reconciliations.\n* Strong understanding of accounting principles and month-end close processes.\n* Advanced proficiency in Microsoft Excel and accounting/ERP systems.\n* Excellent organizational skills with strong attention to detail and accuracy.\n* Ability to manage multiple priorities and meet deadlines in a fast-paced environment.\n\n*Preferred Experience*\n\n* Construction, service-based, engineering, manufacturing, or project-based industry experience.\n* Experience with ERP/accounting systems QuickBooks Enterprise (preferred).\n* Familiarity with Avalara or other sales tax automation platforms.\n* Experience creating process documentation and SOPs.\n\n*Core Competencies*\n\n* Analytical thinking\n* Process improvement mindset\n* Strong communication skills\n* Problem-solving ability\n* Time management and prioritization\n* Cross-functional collaboration\n* Compliance and accuracy focus\n\nPay: $48,000.00 - $50,000.00 per year\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Health insurance\n* Paid sick time\n* Paid time off\n* Vision insurance\n\nWork Location: In person","datePosted":"2026-09-11T11:42:54.673Z","dateModified":"2026-09-11T11:42:54.673Z","hiringOrganization":{"@type":"Organization","name":"A","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mansfield","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a142b21cb3a4feca8a2f4328"},"url":"https://jobsearcher.com/jobs/a142b21cb3a4feca8a2f4328"}}