{"schemaVersion":"jobsearcher.job.v1","id":"a0bfde414a3c278792cf44ff","url":"https://jobsearcher.com/jobs/a0bfde414a3c278792cf44ff","canonicalUrl":"https://jobsearcher.com/jobs/a0bfde414a3c278792cf44ff","title":"Program Support Specialist","description":"Position Summary\n\nThe Program Support Specialist provides full-time administrative, operational, project, event, records, procurement, travel, property, and customer-service support to the Federal Highway Administration's Turner-Fairbank Highway Research Center (TFHRC).\n\nThe position supports TFHRC leadership, Office Directors, research personnel, and other stakeholders with daily office operations and specialized program-support activities. The Program Support Specialist works independently and collaboratively with the Lead Program Support Specialist/Program Manager and maintains cross-training across assigned functions to ensure continuous support.\n\nPrimary Responsibilities\n\nProvide responsive day-to-day administrative and program support to TFHRC leadership, staff, research offices, and internal and external stakeholders.\nServe as a primary point of contact for assigned office-support activities and provide professional customer service.\nCoordinate calendars, appointments, meetings, schedules, and onsite/offsite activities.\nPrepare meeting materials, presentations, meeting minutes, action items, and follow-up documentation.\nPerform data entry and database maintenance and maintain administrative tracking systems.\nEstablish, organize, maintain, retrieve, and dispose of office files and records in accordance with applicable requirements.\nPrepare, type, format, edit, and proofread correspondence, reports, records, technical papers, tables, charts, graphs, presentations, and Government forms.\nResearch, compile, and summarize information from management systems, files, and other documentation.\nAssist with controlled correspondence and routine responses to internal and external stakeholders.\nPrepare, submit, route, monitor, and track procurement requests.\nSupport preparation of purchase-waiver approvals and procurement closeout memoranda.\nCoordinate Government travel arrangements, including lodging, rental vehicles, air and rail transportation, travel authorizations, travel advances, vouchers, and itineraries.\nSupport laboratory tours, meetings, special events, conferences, and other TFHRC activities.\nAssist with the TRB/FHWA Annual Meeting, including attendee tracking, equipment lists, meeting-space coordination, event calendars, transportation/shuttle schedules, and onsite event support.\nPerform inventory and supply tracking and assist with management of Government property, including laptops, monitors, printers, and other designated equipment.\nAssist with fleet-management activities, including Government-owned vehicle operations, maintenance coordination, licensing and registration, mileage reporting, fuel reporting, and GSA coordination.\nMonitor multiple concurrent assignments and independently prioritize work to meet established deadlines.\nIdentify process improvements and more efficient approaches for accomplishing assigned work.\nCross-train with the Lead Program Support Specialist/Program Manager to maintain continuity of critical TFHRC operations.\nComplete required FHWA/DOT training and comply with applicable security, records-management, confidentiality, and operational requirements.\n\nRequired Qualifications\n\nHigh School Diploma or GED.\nMinimum one to two years of relevant administrative or program-support experience.\nGood written and oral communication skills.\nStrong organizational and time-management skills.\nDemonstrated ability to work independently and collaboratively as part of a team.\nProven ability to produce accurate, high-quality work under deadlines.\nStrong customer-service skills.\nAbility to adapt to changing priorities and assignments.\nAbility to manage multiple concurrent administrative and operational requirements.\nAbility to work onsite at TFHRC in McLean, Virginia.\nAbility to satisfy USDOT/FHWA personnel-security and badging requirements.\nValid state-issued driver's license for duties requiring operation of Government-owned vehicles.\n\nRequired Technical/Software Capabilities\n\nWorking knowledge and proficiency, as applicable, with:\n\nMicrosoft Word, Excel, PowerPoint, Outlook, Access, and SharePoint\nGoogle Docs, Sheets, Slides, Calendar, Google Meet, and Google Workspace\nSQL\nWeb browsers\nTime and attendance systems\nAdministrative tracking and data-entry applications\n\nThe position must also be capable of independently navigating FHWA/DOT operational systems with little to no Government assistance, including E2 Travel, EDMS, PRISM, CASTLE, and Delphi.\n\nLocation\n\nTurner-Fairbank Highway Research Center, McLean, VA.\n\nWork Arrangement\n\nPrimarily onsite; occasional telework may be authorized by FHWA.\n\nSecurity\n\nMust successfully complete required USDOT/FHWA background investigation, badging, and system-access requirements.","company":"Sdsolutionsll","rawCompany":"sdsolutionsll","city":"McLean","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-09-25T11:13:46.058Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"926120","title":"Regulation and Administration of Transportation Programs","slug":"regulation-and-administration-of-transportation-programs"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"237310","title":"Highway, Street, and Bridge Construction","slug":"highway-street-and-bridge-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Support Specialist","description":"Position Summary\n\nThe Program Support Specialist provides full-time administrative, operational, project, event, records, procurement, travel, property, and customer-service support to the Federal Highway Administration's Turner-Fairbank Highway Research Center (TFHRC).\n\nThe position supports TFHRC leadership, Office Directors, research personnel, and other stakeholders with daily office operations and specialized program-support activities. The Program Support Specialist works independently and collaboratively with the Lead Program Support Specialist/Program Manager and maintains cross-training across assigned functions to ensure continuous support.\n\nPrimary Responsibilities\n\nProvide responsive day-to-day administrative and program support to TFHRC leadership, staff, research offices, and internal and external stakeholders.\nServe as a primary point of contact for assigned office-support activities and provide professional customer service.\nCoordinate calendars, appointments, meetings, schedules, and onsite/offsite activities.\nPrepare meeting materials, presentations, meeting minutes, action items, and follow-up documentation.\nPerform data entry and database maintenance and maintain administrative tracking systems.\nEstablish, organize, maintain, retrieve, and dispose of office files and records in accordance with applicable requirements.\nPrepare, type, format, edit, and proofread correspondence, reports, records, technical papers, tables, charts, graphs, presentations, and Government forms.\nResearch, compile, and summarize information from management systems, files, and other documentation.\nAssist with controlled correspondence and routine responses to internal and external stakeholders.\nPrepare, submit, route, monitor, and track procurement requests.\nSupport preparation of purchase-waiver approvals and procurement closeout memoranda.\nCoordinate Government travel arrangements, including lodging, rental vehicles, air and rail transportation, travel authorizations, travel advances, vouchers, and itineraries.\nSupport laboratory tours, meetings, special events, conferences, and other TFHRC activities.\nAssist with the TRB/FHWA Annual Meeting, including attendee tracking, equipment lists, meeting-space coordination, event calendars, transportation/shuttle schedules, and onsite event support.\nPerform inventory and supply tracking and assist with management of Government property, including laptops, monitors, printers, and other designated equipment.\nAssist with fleet-management activities, including Government-owned vehicle operations, maintenance coordination, licensing and registration, mileage reporting, fuel reporting, and GSA coordination.\nMonitor multiple concurrent assignments and independently prioritize work to meet established deadlines.\nIdentify process improvements and more efficient approaches for accomplishing assigned work.\nCross-train with the Lead Program Support Specialist/Program Manager to maintain continuity of critical TFHRC operations.\nComplete required FHWA/DOT training and comply with applicable security, records-management, confidentiality, and operational requirements.\n\nRequired Qualifications\n\nHigh School Diploma or GED.\nMinimum one to two years of relevant administrative or program-support experience.\nGood written and oral communication skills.\nStrong organizational and time-management skills.\nDemonstrated ability to work independently and collaboratively as part of a team.\nProven ability to produce accurate, high-quality work under deadlines.\nStrong customer-service skills.\nAbility to adapt to changing priorities and assignments.\nAbility to manage multiple concurrent administrative and operational requirements.\nAbility to work onsite at TFHRC in McLean, Virginia.\nAbility to satisfy USDOT/FHWA personnel-security and badging requirements.\nValid state-issued driver's license for duties requiring operation of Government-owned vehicles.\n\nRequired Technical/Software Capabilities\n\nWorking knowledge and proficiency, as applicable, with:\n\nMicrosoft Word, Excel, PowerPoint, Outlook, Access, and SharePoint\nGoogle Docs, Sheets, Slides, Calendar, Google Meet, and Google Workspace\nSQL\nWeb browsers\nTime and attendance systems\nAdministrative tracking and data-entry applications\n\nThe position must also be capable of independently navigating FHWA/DOT operational systems with little to no Government assistance, including E2 Travel, EDMS, PRISM, CASTLE, and Delphi.\n\nLocation\n\nTurner-Fairbank Highway Research Center, McLean, VA.\n\nWork Arrangement\n\nPrimarily onsite; occasional telework may be authorized by FHWA.\n\nSecurity\n\nMust successfully complete required USDOT/FHWA background investigation, badging, and system-access requirements.","datePosted":"2026-09-25T11:13:46.058Z","dateModified":"2026-09-25T11:13:46.058Z","hiringOrganization":{"@type":"Organization","name":"Sdsolutionsll","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McLean","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"a0bfde414a3c278792cf44ff"},"url":"https://jobsearcher.com/jobs/a0bfde414a3c278792cf44ff"}}