Administrative Assistant

Administrative Support ClerkUnder the general supervision of an assigned supervisor, perform a wide variety of administrative support and clerical duties to relieve an administrator of a variety of administrative details. There is currently one full-time position (12 months/year, 40 hours/week) located at Moorpark College in the Institutional Advancement, Community Relations and Foundation department. Moorpark College, one of three colleges in the Ventura County Community College District, was founded in 1967. It serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education. The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. Serve as liaison between assigned office and the general public, staff, and outside groups and agencies; provide general and specialized information and assistance that requires the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures as appropriate; refer callers and/or complaints to appropriate staff for assistance as needed and/or takes or recommends actions to resolve the complaint. Coordinate committee and staff meetings; take, transcribe, and distribute meeting minutes; prepare and assemble agenda materials. Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; prepare routine administrative reports. Compose a variety of documents and forms including reports, correspondence, memoranda, meeting agendas, legal documents, and other specialized materials from rough draft, dictation, modified standard formats, and brief verbal instructions. Develop and revise charts, graphs, flowcharts, worksheets, booklets, reports, informational materials, and forms using word processing software; post documents and information as appropriate. Manage the calendar of an administrator; keep the administrator informed of appointments, priorities, and deadlines through multiple channels and in a timely and efficient manner. Design and produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. Proofread, verify, and review a variety of materials and reports for accuracy, and completeness; ensure materials are accurate and complete. Coordinate travel arrangements; type itineraries, request travel advances, compile expense reports, and process conference reimbursement and other requests. Receive, open, and distribute correspondence and email; identify and refer matters as appropriate. Assist in assembling and preparing the annual department budget and contracts; monitor expenditures against budget; prepare purchase requisitions and requests for payment. Monitor inventories of supplies and materials; prepare purchase requisitions and requests for payment. Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with multiple departments, the public, and outside agencies. Monitor and update the district website to ensure data and information presented is up-to-date and easy to comprehend. Establish and maintain complex, interrelated filing systems; maintain payroll and personnel records for staff. Provide training, work direction, and guidance to others as assigned. Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. Any combination equivalent to: Education: An associate degree, preferably with coursework in office technologies, business communication, or English. Experience: Three years of clerical or administrative support experience. This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin. The examination process may consist of any of the following components: A) Written/Performance Test = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below. Date Range: Tuesday, May 19, 2026 to Monday, May 25, 2026 Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Tuesday, May 19, 2026 and will have until 11:59 pm on Monday, May 25, 2026 to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet. The top candidates with the highest passing scores on the written/performance test will be invited to the technical interview. Date Range: Tuesday, June 2, 2026 to Friday, June 12, 2026 Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.