{"schemaVersion":"jobsearcher.job.v1","id":"9f015ad629b622d1238f9f3f","url":"https://jobsearcher.com/jobs/9f015ad629b622d1238f9f3f","canonicalUrl":"https://jobsearcher.com/jobs/9f015ad629b622d1238f9f3f","title":"Project Coordinator","description":"The Project Coordinator provides overall administrative support to project teams for day-to-day activities.\nProvides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to:\nProject Startup and Closeout:\nAssists project team with project startup/close out tasks including office mobilization and demobilization, office.\nEstablishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.\nWorks with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.\nCoordinates with Project Manager in onboarding team members as well as external stakeholders.\nSubcontract and Vendor Management:\nEnsures proper documentation of, subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.\nCoordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.\nSubcontractor and Vendor Invoice Processing:\nOversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.\nWorks within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.\nEnsures Subcontractor and vendor is in compliance as required by the project and standard best practices.\nUnion Employee Onboarding and Timekeeping\nProcesses new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.\nAdministers drug testing requests, coordinating with the drug testing vendor.\nCertifies payroll and all public works compliance as required.\nMonthly Accounts Receivable and Client Billing:\nWorks closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.\nAssists in preparing monthly client billings if a Project Accountant is not assigned.\nGeneral Office Management:\nAssists with jobsite office set up and vendor services management.\nGreets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.\nDistributes and prepares incoming and outgoing mail /packages.\nPromotes sustainable practices in partnership with Webcor’s Sustainability department.\nPromotes safety during the performance of all daily project responsibilities.\nTECHNICAL SKILLS AND KNOWLEDGE REQUIRED\nAdept in learning new software quickly.\nFamiliarity with database information flow/costing software preferred.\nStrong computer skills with proficiency in Microsoft Word, Excel, and Outlook. Familiarity with Workday and/or CMiC and/or Textura is a plus. Experience utilizing LCP Tracker is a plus.\nBEHAVIORAL COMPETENCIES REQUIRED\nWorking level organizational skills.\nWorking level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively. Demonstrates the ability to write clear, concise, and professional communications.\nWorking level decision quality and use of sound judgement.\nWorking level customer focus and the ability to work cohesively with others.\nREQUIRED EDUCATION AND WORK EXPERIENCE\nHigh School diploma or equivalent GED required.\nTwo years’ work experience, preferably in the construction or accounting field.\nPrior experience in document control on public works projects, including performing certified payroll a plus.\nPHYSICAL REQUIREMENTS\nPerformance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock The noise in these work environments is usually moderate to very loud\nThis is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. Webcor is AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\nRange of base pay is $38/hr-$42/hr. Actual pay is based on individual skill level and experience.\nWebcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.","company":"Webcor Construction Lp","rawCompany":"webcor construction lp","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T16:44:22.360Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1051.00","title":"Cost Estimators","slug":"cost-estimators"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"The Project Coordinator provides overall administrative support to project teams for day-to-day activities.\nProvides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to:\nProject Startup and Closeout:\nAssists project team with project startup/close out tasks including office mobilization and demobilization, office.\nEstablishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.\nWorks with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.\nCoordinates with Project Manager in onboarding team members as well as external stakeholders.\nSubcontract and Vendor Management:\nEnsures proper documentation of, subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.\nCoordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.\nSubcontractor and Vendor Invoice Processing:\nOversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.\nWorks within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.\nEnsures Subcontractor and vendor is in compliance as required by the project and standard best practices.\nUnion Employee Onboarding and Timekeeping\nProcesses new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.\nAdministers drug testing requests, coordinating with the drug testing vendor.\nCertifies payroll and all public works compliance as required.\nMonthly Accounts Receivable and Client Billing:\nWorks closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.\nAssists in preparing monthly client billings if a Project Accountant is not assigned.\nGeneral Office Management:\nAssists with jobsite office set up and vendor services management.\nGreets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.\nDistributes and prepares incoming and outgoing mail /packages.\nPromotes sustainable practices in partnership with Webcor’s Sustainability department.\nPromotes safety during the performance of all daily project responsibilities.\nTECHNICAL SKILLS AND KNOWLEDGE REQUIRED\nAdept in learning new software quickly.\nFamiliarity with database information flow/costing software preferred.\nStrong computer skills with proficiency in Microsoft Word, Excel, and Outlook. Familiarity with Workday and/or CMiC and/or Textura is a plus. Experience utilizing LCP Tracker is a plus.\nBEHAVIORAL COMPETENCIES REQUIRED\nWorking level organizational skills.\nWorking level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively. Demonstrates the ability to write clear, concise, and professional communications.\nWorking level decision quality and use of sound judgement.\nWorking level customer focus and the ability to work cohesively with others.\nREQUIRED EDUCATION AND WORK EXPERIENCE\nHigh School diploma or equivalent GED required.\nTwo years’ work experience, preferably in the construction or accounting field.\nPrior experience in document control on public works projects, including performing certified payroll a plus.\nPHYSICAL REQUIREMENTS\nPerformance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock The noise in these work environments is usually moderate to very loud\nThis is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. Webcor is AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\nRange of base pay is $38/hr-$42/hr. Actual pay is based on individual skill level and experience.\nWebcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.","datePosted":"2026-08-04T16:44:22.360Z","dateModified":"2026-08-04T16:44:22.360Z","hiringOrganization":{"@type":"Organization","name":"Webcor Construction Lp","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9f015ad629b622d1238f9f3f"},"url":"https://jobsearcher.com/jobs/9f015ad629b622d1238f9f3f"}}