{"schemaVersion":"jobsearcher.job.v1","id":"9e5fbc6caed7471fc20f231b","url":"https://jobsearcher.com/jobs/9e5fbc6caed7471fc20f231b","canonicalUrl":"https://jobsearcher.com/jobs/9e5fbc6caed7471fc20f231b","title":"Executive Assistant","description":"Yutori Method™ is managing the recruitment for this role.This is a full-time, in-person role based in Walnut Creek, California.About The CompanyApptics.ai is redefining how high-growth direct-to-consumer brands scale. Built by operators for operators, the company's AI-native platform combines subscriptions, payments, checkout optimization, and revenue protection into a single system designed to help brands grow faster while protecting the revenue they've worked hard to build.Backed by more than $250M in processed subscription revenue, Apptics is in an exciting stage of growth. As the business continues to scale globally, the leadership team is investing in world-class operational infrastructure and building an Executive Office that can create leverage, drive execution, and support the company's next chapter.The OpportunityAs the business continues to scale, the CEO has become the central hub for communication, prioritization, and decision-making across the organization and is ready for dedicated Executive Assistant support. This is the company's first Executive Assistant hire and a unique opportunity to build the executive support function from the ground up while creating meaningful leverage for a highly entrepreneurial founder.You'll become the CEO's operational partner, helping reduce cognitive load by managing communication, coordinating priorities, organizing projects, and ensuring important work continues moving without constant executive involvement.Success in the role is measured by creating systems, improving workflows, proactively identifying what needs attention, and enabling the CEO to spend more time focused on product innovation, business growth, and strategic thinking.Beyond executive support, you'll also play an important role in office operations, travel coordination, quarterly company offsites, and selected personal administrative responsibilities while helping introduce AI and automation into everyday executive workflows.The Right FitYou are someone who:Is a career EA that loves the support seatTakes ownership without needing constant direction or follow-upNaturally creates structure, organization, and clarityIs highly proactive and anticipates needs before they're communicatedThrives in fast-paced startup environments with changing prioritiesIs comfortable leveraging AI and automation to improve efficiencyCommunicates professionally and follows through relentlesslyEnjoys building systems rather than simply completing tasksIs equally comfortable supporting business operations and occasional personal logisticsJob ResponsibilitiesExecutive Administration & CEO EnablementManage executive communications across multiple communication platformsTriage requests and surface only the highest-priority items requiring CEO attentionCoordinate meetings, agendas, briefing materials, and follow-upTrack action items and ensure commitments are completedProtect executive focus by managing priorities and reducing interruptionsBusiness Administration & Office OperationsOversee day-to-day office operations and organizationCoordinate vendors, invoices, documentation, and administrative follow-upMaintain SOPs, documentation, and organizational systemsSupport project coordination across internal teamsIdentify opportunities for AI, automation, and workflow improvementsTravel, Events & Project CoordinationCoordinate domestic and international travelPlan quarterly offsites, retreats, conferences, and executive eventsManage logistics, itineraries, vendors, and travel-related communicationSupport cross-functional special projectsPersonal Executive SupportCoordinate personal scheduling, appointments, travel, and logisticsAssist with rental property coordination and vendor managementHandle personal errands and administrative requestsSupport planning for major personal projects and eventsRequirements5+ years supporting a CEO, founder, or senior executive as an Executive AssistantStrong executive communication and organizational skillsExtensive experience managing complex calendars, travel, projects, and executive operationsDemonstrated AI proficiency (ChatGPT, Claude, or similar)Google WorkspaceProject management software (ClickUp or similar)Presentation tools (Canva or equivalent)Experience with automation tools (Zapier or similar)Startup or SaaS experience (Strongly Preferred)Valid driver’s licenseLogistics and CompensationLocation: Walnut Creek, CA (full-time, in-person)Hours: Approximately 9:00 AM–5:00 PM PST (flexibility required)Travel: Quarterly domestic and international travelSalary: $90,000–$120,000Expected Start Date: 8/15/26Benefits: Details provided to finalistsWork Authorization: Must be authorized to work in the U.S. without sponsorshipReasonable accommodations available for qualified individuals with disabilities.","company":"Yutori Method","rawCompany":"yutori method","city":"Lafayette","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-11T11:15:15.433Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Yutori Method™ is managing the recruitment for this role.This is a full-time, in-person role based in Walnut Creek, California.About The CompanyApptics.ai is redefining how high-growth direct-to-consumer brands scale. Built by operators for operators, the company's AI-native platform combines subscriptions, payments, checkout optimization, and revenue protection into a single system designed to help brands grow faster while protecting the revenue they've worked hard to build.Backed by more than $250M in processed subscription revenue, Apptics is in an exciting stage of growth. As the business continues to scale globally, the leadership team is investing in world-class operational infrastructure and building an Executive Office that can create leverage, drive execution, and support the company's next chapter.The OpportunityAs the business continues to scale, the CEO has become the central hub for communication, prioritization, and decision-making across the organization and is ready for dedicated Executive Assistant support. This is the company's first Executive Assistant hire and a unique opportunity to build the executive support function from the ground up while creating meaningful leverage for a highly entrepreneurial founder.You'll become the CEO's operational partner, helping reduce cognitive load by managing communication, coordinating priorities, organizing projects, and ensuring important work continues moving without constant executive involvement.Success in the role is measured by creating systems, improving workflows, proactively identifying what needs attention, and enabling the CEO to spend more time focused on product innovation, business growth, and strategic thinking.Beyond executive support, you'll also play an important role in office operations, travel coordination, quarterly company offsites, and selected personal administrative responsibilities while helping introduce AI and automation into everyday executive workflows.The Right FitYou are someone who:Is a career EA that loves the support seatTakes ownership without needing constant direction or follow-upNaturally creates structure, organization, and clarityIs highly proactive and anticipates needs before they're communicatedThrives in fast-paced startup environments with changing prioritiesIs comfortable leveraging AI and automation to improve efficiencyCommunicates professionally and follows through relentlesslyEnjoys building systems rather than simply completing tasksIs equally comfortable supporting business operations and occasional personal logisticsJob ResponsibilitiesExecutive Administration & CEO EnablementManage executive communications across multiple communication platformsTriage requests and surface only the highest-priority items requiring CEO attentionCoordinate meetings, agendas, briefing materials, and follow-upTrack action items and ensure commitments are completedProtect executive focus by managing priorities and reducing interruptionsBusiness Administration & Office OperationsOversee day-to-day office operations and organizationCoordinate vendors, invoices, documentation, and administrative follow-upMaintain SOPs, documentation, and organizational systemsSupport project coordination across internal teamsIdentify opportunities for AI, automation, and workflow improvementsTravel, Events & Project CoordinationCoordinate domestic and international travelPlan quarterly offsites, retreats, conferences, and executive eventsManage logistics, itineraries, vendors, and travel-related communicationSupport cross-functional special projectsPersonal Executive SupportCoordinate personal scheduling, appointments, travel, and logisticsAssist with rental property coordination and vendor managementHandle personal errands and administrative requestsSupport planning for major personal projects and eventsRequirements5+ years supporting a CEO, founder, or senior executive as an Executive AssistantStrong executive communication and organizational skillsExtensive experience managing complex calendars, travel, projects, and executive operationsDemonstrated AI proficiency (ChatGPT, Claude, or similar)Google WorkspaceProject management software (ClickUp or similar)Presentation tools (Canva or equivalent)Experience with automation tools (Zapier or similar)Startup or SaaS experience (Strongly Preferred)Valid driver’s licenseLogistics and CompensationLocation: Walnut Creek, CA (full-time, in-person)Hours: Approximately 9:00 AM–5:00 PM PST (flexibility required)Travel: Quarterly domestic and international travelSalary: $90,000–$120,000Expected Start Date: 8/15/26Benefits: Details provided to finalistsWork Authorization: Must be authorized to work in the U.S. without sponsorshipReasonable accommodations available for qualified individuals with disabilities.","datePosted":"2026-07-11T11:15:15.433Z","dateModified":"2026-07-11T11:15:15.433Z","hiringOrganization":{"@type":"Organization","name":"Yutori Method","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Lafayette","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9e5fbc6caed7471fc20f231b"},"url":"https://jobsearcher.com/jobs/9e5fbc6caed7471fc20f231b"}}