{"schemaVersion":"jobsearcher.job.v1","id":"9dfd44a03198740ea8d4e72b","url":"https://jobsearcher.com/jobs/9dfd44a03198740ea8d4e72b","canonicalUrl":"https://jobsearcher.com/jobs/9dfd44a03198740ea8d4e72b","title":"Mail Extraction & Processing Section Manager (OFFICE ADMINISTRATOR IV)","description":"Job Requisition ID: 54893\nOpening Date: 04/16/2026\nClosing Date: 04/30/2026; 11:59pm\nAgency: Department of Revenue\nClass Title: OFFICE ADMINISTRATOR IV - 29994\nSkill Option: None\nBilingual Option: None\nSalary: $5,127-$7,135/monthly - Effective 7/1/26 (Anticipated Salary for Non-State $5,127)\nJob Type: Salaried\nCategory: Full Time\nCounty: Sangamon\nNumber of Vacancies: 1\nBargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME\nMerit Comp Code:\n\nThis position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.\n\nAll applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.\nApplications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.\n\nWhy Work for Illinois?\nWorking with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.\n\nNo matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.\nPosition Overview\nWould you like to work for a professional organization that offers steady hours and an exceptional benefits package? How about a workplace with opportunities for career advancement and personal growth? Then consider joining the Illinois Department of Revenue. We are hiring a Mail Extraction & Processing Section Manager (Office Administrator IV) for our Document Control & Deposit Division in Springfield, IL. This position is responsible for supervising the daily receipt and handling of tax returns and remittances, overseeing staff who scan and process vital tax documents, and coordinating with other departments to ensure deadlines are met and data is accurate. If you have experience leading clerical teams, proficiency in monitoring and improving operational workflows, and strong skills in organizing and prioritizing high-volume work, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!\n\nThe benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).\nEssential Functions\nUnder direction, serves as the Mail Extraction and Processing Section Manager over a large clerical staff.\nServes as a working supervisor.\nUtilizes Illinois Department of Revenue (IDOR) approved software to compile and prepare the preparation of daily, weekly, and monthly inventory, production, statistical and financial related reports.\nEstablishes teaching methods and oversees the training of subordinate staff.\nReceives, reviews, and examines mail from IDOR facilities and the Federal Government as well as mail from mail processing vendors.\nReviews and monitors the security levels of staff to make certain that confidential taxpayer information and federal data are accessed only by authorized personnel and are handled and stored in accordance with IDOR procedure and federal guidelines.\nSubmits written recommendations, and upon approval by the Division Manager, develops and writes new work procedures or revisions to respond to policies and legislative mandates and/or to achieve more efficient operation.\nProvides back-up to other section managers in the program area to supervise staff in the absence of the regular supervisor or to provide additional assistance to production backlogs, new program implementation, or special projects.\nPerforms other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.\nMinimum Qualifications\nRequires knowledge, skill and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience -OR- completion of high school and four years of Office Assistant experience -OR- four years independent business experience.\nPreferred Qualifications\nTwo (2) years of experience directing and supervising the work of office staff.\nOne (1) year of experience providing training to staff.\nOne (1) year of experience compiling and preparing statistical reports.\nOne (1) year of experience developing and writing procedures.\nIntermediate proficiency using Microsoft Word or similar word processing software.\nIntermediate proficiency using Microsoft Excel or similar spreadsheet software.\nConditions of Employment\nRequires the ability to successfully complete a tax compliance and fingerprint-based background check.\nRequires the ability to lift tubs of work weighing up to 50 pounds above shoulder level to place on or remove from shelves.\nRequires the ability to push and pull carts to deliver tubs of work to areas within the building.\nThis position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.\nThe conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.\nAgency Statement\nThe Illinois Department of Revenue (IDOR) is responsible for administering the state's tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.\n\nIDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.\nWork Hours: 8:00am-4:30pm, Monday-Friday\n\nHeadquarter Location: IL Department of Revenue\nAccount Processing Administration/Returns & Deposit Operations/Document Control & Deposit/Mail Extraction & Processing\n101 W Jefferson St, Springfield, Illinois, 62702\n\nWork County: Sangamon\n\nAgency Contact:\nREV.PostingQuestions@Illinois.gov\nIllinois Department of Revenue - Human Resources\nWillard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702\nPHONE- 217-782-7064\n\nPosting Group: Office & Administrative Support\n\nThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).\n\nAPPLICATION INSTRUCTIONS\nUse the “Apply” button at the top right or bottom right of this posting to begin the application process.\nIf you are not already signed in, you will be prompted to do so.\nState employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.\nNon-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.\nIf you have questions about how to apply, please see the following resources:\nState employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid\nNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.\n\nWe recommend a copy of your resume be included with the application.\n\nThe main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:\ndonotreply@SIL-P1.ns2cloud.com\nsystems@SIL-P1.ns2cloud.com\n\nTracking #37907","company":"State of Illinois","rawCompany":"stateofillinois","city":"Springfield","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-07-16T18:44:31.038Z","occupations":[{"code":"43-9051.00","title":"Mail Clerks and Mail Machine Operators, Except Postal Service","slug":"mail-clerks-and-mail-machine-operators-except-postal-service"},{"code":"13-2081.00","title":"Tax Examiners and Collectors, and Revenue Agents","slug":"tax-examiners-and-collectors-and-revenue-agents"},{"code":"43-5053.00","title":"Postal Service Mail Sorters, Processors, and Processing Machine Operators","slug":"postal-service-mail-sorters-processors-and-processing-machine-operators"}],"industries":[{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"921130","title":"Public Finance Activities","slug":"public-finance-activities"},{"code":"926150","title":"Regulation, Licensing, and Inspection of Miscellaneous Commercial Sectors","slug":"regulation-licensing-and-inspection-of-miscellaneous-commercial-sectors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Mail Extraction & Processing Section Manager (OFFICE ADMINISTRATOR IV)","description":"Job Requisition ID: 54893\nOpening Date: 04/16/2026\nClosing Date: 04/30/2026; 11:59pm\nAgency: Department of Revenue\nClass Title: OFFICE ADMINISTRATOR IV - 29994\nSkill Option: None\nBilingual Option: None\nSalary: $5,127-$7,135/monthly - Effective 7/1/26 (Anticipated Salary for Non-State $5,127)\nJob Type: Salaried\nCategory: Full Time\nCounty: Sangamon\nNumber of Vacancies: 1\nBargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME\nMerit Comp Code:\n\nThis position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.\n\nAll applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.\nApplications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.\n\nWhy Work for Illinois?\nWorking with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.\n\nNo matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.\nPosition Overview\nWould you like to work for a professional organization that offers steady hours and an exceptional benefits package? How about a workplace with opportunities for career advancement and personal growth? Then consider joining the Illinois Department of Revenue. We are hiring a Mail Extraction & Processing Section Manager (Office Administrator IV) for our Document Control & Deposit Division in Springfield, IL. This position is responsible for supervising the daily receipt and handling of tax returns and remittances, overseeing staff who scan and process vital tax documents, and coordinating with other departments to ensure deadlines are met and data is accurate. If you have experience leading clerical teams, proficiency in monitoring and improving operational workflows, and strong skills in organizing and prioritizing high-volume work, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!\n\nThe benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).\nEssential Functions\nUnder direction, serves as the Mail Extraction and Processing Section Manager over a large clerical staff.\nServes as a working supervisor.\nUtilizes Illinois Department of Revenue (IDOR) approved software to compile and prepare the preparation of daily, weekly, and monthly inventory, production, statistical and financial related reports.\nEstablishes teaching methods and oversees the training of subordinate staff.\nReceives, reviews, and examines mail from IDOR facilities and the Federal Government as well as mail from mail processing vendors.\nReviews and monitors the security levels of staff to make certain that confidential taxpayer information and federal data are accessed only by authorized personnel and are handled and stored in accordance with IDOR procedure and federal guidelines.\nSubmits written recommendations, and upon approval by the Division Manager, develops and writes new work procedures or revisions to respond to policies and legislative mandates and/or to achieve more efficient operation.\nProvides back-up to other section managers in the program area to supervise staff in the absence of the regular supervisor or to provide additional assistance to production backlogs, new program implementation, or special projects.\nPerforms other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.\nMinimum Qualifications\nRequires knowledge, skill and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience -OR- completion of high school and four years of Office Assistant experience -OR- four years independent business experience.\nPreferred Qualifications\nTwo (2) years of experience directing and supervising the work of office staff.\nOne (1) year of experience providing training to staff.\nOne (1) year of experience compiling and preparing statistical reports.\nOne (1) year of experience developing and writing procedures.\nIntermediate proficiency using Microsoft Word or similar word processing software.\nIntermediate proficiency using Microsoft Excel or similar spreadsheet software.\nConditions of Employment\nRequires the ability to successfully complete a tax compliance and fingerprint-based background check.\nRequires the ability to lift tubs of work weighing up to 50 pounds above shoulder level to place on or remove from shelves.\nRequires the ability to push and pull carts to deliver tubs of work to areas within the building.\nThis position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.\nThe conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.\nAgency Statement\nThe Illinois Department of Revenue (IDOR) is responsible for administering the state's tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.\n\nIDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.\nWork Hours: 8:00am-4:30pm, Monday-Friday\n\nHeadquarter Location: IL Department of Revenue\nAccount Processing Administration/Returns & Deposit Operations/Document Control & Deposit/Mail Extraction & Processing\n101 W Jefferson St, Springfield, Illinois, 62702\n\nWork County: Sangamon\n\nAgency Contact:\nREV.PostingQuestions@Illinois.gov\nIllinois Department of Revenue - Human Resources\nWillard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702\nPHONE- 217-782-7064\n\nPosting Group: Office & Administrative Support\n\nThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).\n\nAPPLICATION INSTRUCTIONS\nUse the “Apply” button at the top right or bottom right of this posting to begin the application process.\nIf you are not already signed in, you will be prompted to do so.\nState employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.\nNon-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.\nIf you have questions about how to apply, please see the following resources:\nState employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid\nNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.\n\nWe recommend a copy of your resume be included with the application.\n\nThe main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:\ndonotreply@SIL-P1.ns2cloud.com\nsystems@SIL-P1.ns2cloud.com\n\nTracking #37907","datePosted":"2026-07-16T18:44:31.038Z","dateModified":"2026-07-16T18:44:31.038Z","hiringOrganization":{"@type":"Organization","name":"State of Illinois","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Springfield","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9dfd44a03198740ea8d4e72b"},"url":"https://jobsearcher.com/jobs/9dfd44a03198740ea8d4e72b"}}