Administrative & Sales Support Specialist

CategorySalesJob LocationWheat Ridge, CO, USPosition TypeFull-Time/RegularAdministrative & Sales Support SpecialistMVA Supply | Branch OperationsFull-Time | Hourly | On-siteSchedule: Monday–Friday – 8:00am to 5:00pm11925 West I-70 Frontage Road, North Suite 500, Wheat Ridge, COThe Administrative & Sales Support Specialist plays a vital role in ensuring the smooth and efficient processing of sales orders and supporting branch operations. This position handles order entry, inventory coordination, customer communication, and basic administrative and accounting tasks to support a seamless sales cycle and positive customer experience.Key Responsibilities Enter sales orders accurately and efficiently into company systems (e.g., P21) Process credit card orders received via email Confirm packing lists and ensure order accuracy Manage Return Merchandise Authorizations (RMAs) and related documentation Download and manage inventory reports including stock purchase orders and daily sales Monitor inventory levels and assist with discrepancy resolution Support cycle counts and physical inventory activities Respond to customer inquiries via phone and email Assist will‑call customers with order pickup Provide timely and accurate customer quotes Check, sort, and distribute incoming mail Copy and mail checks; scan vendor purchase orders and invoices to Accounts Payable Scan eBay purchase orders to Accounts Payable Perform customer and vendor account maintenance Assist with payroll-related reporting tasks Support collections efforts and follow up on outstanding payments Generate and distribute daily sales reports Create weekly quote lists Verify salesforce data and related sales information Perform other duties, tasks, or work as assignedMetrics Order entry accuracy Timeliness of order processing Responsiveness to customer inquiries Efficiency in resolving order-related issues Accuracy of inventory recordsQualifications Proven experience in order entry, customer service, or administrative support Strong attention to detail and accuracy Excellent communication and interpersonal skills Ability to perform effectively in a high‑volume, fast‑paced environment Ability to collaborate effectively with team members Strong computer proficiencyKnowledge & Skills Required Proficiency in Microsoft Office, particularly Excel Experience with ERP systems (P21 preferred) Ability to work independently and as part of a team Strong multitasking and prioritization skillsEducation & Experience High School Diploma or equivalent required Associate’s degree in Business Administration or related field preferred 1–2 years of experience in order entry, customer service, or sales support preferredCompensationThe recruiting base salary range for this full-time position is $55,000–$60,000 annually.Within the base pay range, individual compensation is determined by job‑related skills, experience, andBenefits Medical, dental, and vision coverage 10 PTO days 5 paid sick days Paid company holidays Company‑paid short‑term and long‑term disability Company‑paid life insurance 401(k) with company matchingWork ScheduleStandard hours are Monday through Friday, 8:00am to 5:00pm. Overtime may be required based on branch needs and must be approved in advance by management.Employer’s RightsThis job description does not list all job duties. Management may assign additional responsibilities as business needs require. Employment is at will.MVA Supply is an equal opportunity employer.